What you need for a street dance battle

Use this list to prepare the practical supplies for a street dance battle, from registration and judging to the dance floor and DJ setup. The equipment list covers sound, lighting, power, furniture, signage, and competition materials. Buy drinks and consumables close enough to the event that they can be chilled in time. Check technical items before event day, because missing cables, adapters, or floor supplies are difficult to replace at the last minute.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Chairsqty 80
Judges' table
Registration desk
Clothes racksqty 2
Bollardsqty 12
Stage sectionsqty 6

Sports equipment

Dance floor panelsqty 30
Athletic tapeqty 6
Competition bibsqty 40
Heating matsqty 8
First aid kit
Cold packsqty 12
Sports bandageqty 6
Bandagesqty 50

Equipment

DJ controller
Speakersqty 2
Subwoofersqty 2
Audio mixer
Wireless microphonesqty 2
Microphone standsqty 2
DI box
Extension cordsqty 8
Power stripsqty 6
Gaffer tapeqty 4
Laptop
USB sticksqty 3
Charging stationsqty 2

Lighting

LED spotlightsqty 8
Light standsqty 2
Light controller

Decorations

Backdrop cloth
Bannersqty 4
Buntingqty 6
Balloonsqty 100
Balloon pumpqty 2
Directional signsqty 10
Tableclothsqty 10

Tableware

Reusable cupsqty 150
Coffee cupsqty 40
Platesqty 100
Cutlery setsqty 100
Serving plattersqty 12
Serving spoonsqty 8
Pitchersqty 6

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Coolersqty 3
Cutting boardsqty 3
Bread knivesqty 3
Serving tongsqty 6
Aluminum foilqty 2
Cling filmqty 2
Kitchen towelsqty 8

Catering

Prize boxesqty 3
Participant Wristbandsqty 100
Jury formsqty 100
Scoreboard
Pensqty 30
Name stickersqty 100
Consumption tokensqty 500
Groceries
- Coffee - 2 packs
- Tea selection - 3 boxes
- Sugar - 2 packs
- Mints - 1 box
- Milk - 6 liters
- Oat milk - 3 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Sparkling water - 12 bottles
- Still water - 24 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Lemons - 12 pieces
- Ice cubes - 15 bags
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Nacho cheese dip - 6 jars
- Salsa - 6 jars
- Salted breadsticks - 6 bags
- Popcorn - 6 bags
- Muesli bars - 80 pieces
- Bananas - 40 pieces
- Apples - 40 pieces
- Grapes - 6 bunches
- Mandarins - 40 pieces
- Mini cucumbers - 4 bags
- Carrots - 4 bags
- Hummus - 6 tubs
- Wraps - 80 pieces
- Whole wheat wraps - 40 pieces
- Cream cheese - 4 tubs
- Plain hummus - 4 tubs
- Chicken breast slices - 2 kilograms
- Cheese slices - 2 kilograms
- Smoked salmon - 1 kilogram
- Avocado - 12 pieces
- Lettuce - 8 heads
- Tomatoes - 3 kilograms
- Cucumbers - 12 pieces
- Bell peppers - 12 pieces
- Corn - 8 cans
- Olives - 4 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Sambal - 2 jars
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Olive oil - 1 bottle
- Sandwiches - 100 pieces
- Mini rolls - 80 pieces
- Butter - 2 packs
- Cookies - 8 packs
- Brownies - 80 pieces
- Vegan brownies - 20 pieces
- Gluten-free crackers - 4 packs
- Vegan spread - 4 packs
- Allergen cards - 30 pieces
- Napkins - 500 pieces
- Paper straws - 200 pieces
- Coffee filters - 2 packs
- Dish soap - 2 bottles
- Dishwasher tablets - 1 box
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Hand soap - 4 bottles
- Hand sanitizer gel - 4 bottles
- Sponges - 6 pieces
- Rubber gloves - 6 pairs
Wristband cutter
Cash box
Receipt bookletsqty 4
Coin trayqty 2

Cleaning

Waste binsqty 8
Bins for separated wasteqty 4
Broomqty 2
Vacuum cleaner
Mop setsqty 2
Bucketsqty 3
Microfiber clothsqty 12
Toilet brushesqty 3

Tips

Allow two to three drinks per person for the first hour, then one to two drinks per person for each additional hour. Chill them the day before if your refrigerator or venue storage allows it.
Pack spare athletic tape and gaffer tape rather than buying only the exact amount you expect to use. Tape is often needed for floor edges, loose cables, signs, and quick repairs.
Test the DJ controller, mixer, speakers, subwoofers, microphones, DI box, laptop, and USB sticks at least 24 hours before the battle. Keep extension cords and power strips together in one clearly labelled box.
Prepare competition bibs, wristbands, competition cards, and prize-bag contents before registration opens. Sorting them into separate sets saves time when participants arrive in groups.
Bring floor and weather contingencies to the venue check: inspect the hall, confirm the dance floor panels fit, and have heating mats available if the floor or equipment needs protection from cold conditions.

Frequently asked questions

How many drinks do I need for a street dance battle?: Plan on two to three drinks per person for the first hour, followed by one to two drinks per person per additional hour. Add extra water for dancers, judges, volunteers, and anyone working around the dance floor.
When should I test the sound equipment for a street dance battle?: Complete a full sound check at least 24 hours before the event. Test every speaker, subwoofer, microphone, cable, power strip, USB stick, and backup music file rather than checking only the DJ controller.
What should I buy for the registration desk?: Prepare competition bibs, wristbands, competition cards, pens, and a clearly marked registration desk. Sort the materials into participant sets before doors open so registration does not slow down the first battle.
How much tape is needed for a street dance battle?: Keep at least two rolls of athletic tape and two rolls of gaffer tape available for a small battle, with more for a larger venue or a full-day programme. Store spare rolls at the registration desk or with the floor crew.

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