What you need for a street art workshop

A street art workshop needs more than paint and a few boards. You need enough painting surfaces, colours and markers for every participant, plus tables, drying space and safe power distribution. Plan the shopping around your group size: one painting panel and one working set per person is a useful starting point. Drinks, coffee, name badges and clear signs are easy to forget, especially when setup and registration happen at the same time.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 8
Chairsqty 70
High tablesqty 3
Drying racksqty 6

Equipment

Portable speaker
Microphone
Extension cordsqty 6
Power stripsqty 6
Cable rampsqty 4

Lighting

LED lampsqty 6
String lightsqty 4

Decorations

Workshop bannersqty 3
Directional signsqty 8
Name badgesqty 75
Clipboardsqty 5

Sports equipment

Barrier tapeqty 4
Traffic conesqty 12

Kitchen

Kettlesqty 2
Coffee maker
Coolersqty 4
Serving traysqty 4

Tableware

Reusable cupsqty 80
Reusable platesqty 80
Reusable cutleryqty 80
Coffee cupsqty 40

Street art supplies

Painting panelsqty 70
Spray paintqty 60
Acrylic paintqty 30
Paint markersqty 80
Brushesqty 100
Paint rollersqty 30
Paint palettesqty 30
Stencilsqty 40
Mixing cupsqty 50
Water tubsqty 20
Mixing sticksqty 50
Masking tapeqty 20
Pencilsqty 40
Erasersqty 30
Scissorsqty 20
Cutting matsqty 10
Utility knivesqty 10

Protection

Apronsqty 75
Nitrile glovesqty 200
Dust masksqty 80
Safety gogglesqty 30
Tarpsqty 12

Cleaning

Waste binsqty 8
Handwashing stationsqty 2
Cleaning bucketsqty 4

Catering

Groceries
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Coffee - 3 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 3 liters
- Sugar - 1 kilo
- Mints - 1 box
- Lemon slices - 3 nets
- Stirrers - 100 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 6 bags
- Salsa - 4 jars
- Cucumbers - 8 pieces
- Carrots - 3 kilos
- Cherry tomatoes - 3 kilos
- Grapes - 4 kilos
- Apples - 60 pieces
- Bananas - 40 pieces
- Mini wraps - 80 pieces
- Hummus - 8 tubs
- Cream cheese - 4 tubs
- Cheese - 3 kilos
- Turkey breast - 2 kilos
- Vegetarian Spreads - 6 tubs
- Lettuce - 6 heads
- Cookies - 6 packs
- Muesli bars - 80 pieces
- Napkins - 250 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Hand sanitizer - 4 bottles
- Liquid hand soap - 3 bottles
- Sponges - 10 pieces
- Cleaning cloths - 20 pieces

Tips

Prepare one painting panel and one basic set of spray paint, acrylic paint and paint markers per participant, then add at least 10% extra for spills, blocked nozzles or damaged materials.
Cover every workstation before the group arrives and have drying racks ready. Wet panels need a separate place immediately after the demonstration, not on the tables where people are still working.
Use barrier tape and traffic cones to create a clear safety zone around spray-painting areas. Set this up before participants arrive so the boundary is visible during the safety briefing.
Count power points before buying or packing equipment. Extension cords, power strips and cable ramps should cover the coffee station, speaker, microphone and lighting without loose cables across walkways.
Plan refreshments for the full session, not just the break: chill drinks in coolers, prepare reusable cups and coffee cups, and keep serving trays ready at the coffee and tea station.

Frequently asked questions

How much paint do I need for a street art workshop?: Plan one working set of spray paint, acrylic paint and paint markers per participant, plus at least 10% extra. The exact amount depends on the panel size and how many layers the technique requires.
How many painting panels do I need?: Use one painting panel per participant and keep 10% extra if possible. For 20 participants, prepare at least 22 panels so a damaged or unsuitable panel does not stop the workshop.
What safety equipment is needed for a street art workshop?: Mark the spray-painting area with barrier tape and traffic cones before registration starts. Keep the safety zone separate from refreshments and walkways, and include its boundaries in the opening safety instructions.
When should I set up the materials for the workshop?: Distribute materials per table before participants arrive, allowing at least 30 minutes for checking paint, markers, panels and drying racks. Test power, sound and lighting before the first demonstration rather than during the workshop.

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