What to buy for a squash tournament

A squash tournament needs more than rackets and balls. Plan equipment for each court, plus registration supplies, scorekeeping items, drinks, food and tableware for breaks. Check what the venue already provides before shopping, especially benches, chairs, extension cords and sports goggles. Buy or collect everything at least one day before the tournament so you have time to test rackets, count balls and chill drinks.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Chairsqty 32
Benchesqty 4

Sports equipment

Squash racketsqty 30
Squash ballsqty 60
Sports gogglesqty 30
Sports vestsqty 30
Conesqty 24
Coordination laddersqty 2
Stopwatchesqty 4
Scoreboardsqty 6
Training bandsqty 12
Sports bagsqty 4

Equipment

Laptop
Printer
Extension cordsqty 4
Power stripsqty 4
Megaphone
Coolersqty 4

Tableware

Reusable cupsqty 40
Platesqty 40
Bowlsqty 32
Cutlery setsqty 40
Mugsqty 24
Pitchersqty 6
Serving traysqty 6

Kitchen

Thermos flasksqty 4
Cutting boardsqty 3
Chef's knifeqty 3
Serving spoonsqty 6

Decorations

Name labelsqty 35
Waterproof markersqty 6
Signage boardsqty 8
Prizes and medalsqty 12

Cleaning

Waste binsqty 6
Broomsqty 3
Mopsqty 3
Bucketsqty 3
Microfiber clothsqty 12
Hand sanitizerqty 4

Catering

Groceries
- Whole grain bread - 8 loaves
- White bread rolls - 36 pieces
- Whole wheat mini rolls - 24 pieces
- Young cheese - 2 kilograms
- Back ham - 1,5 kilogram
- Chicken breast slices - 1 kilogram
- Hummus - 1 kilogram
- Cream cheese - 750 grams
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Halal chicken breast fillet - 750 grams
- Cucumbers - 8 pieces
- Tomatoes - 2 kilograms
- Carrots - 2 kilogram
- Bell peppers - 12 pieces
- Lettuce - 6 heads
- Apples - 36 pieces
- Bananas - 36 pieces
- Grapes - 3 kilograms
- Yogurt - 5 liters
- Muesli - 2 kilograms
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Rice - 3 kilograms
- Penne - 3 kilograms
- Pasta sauce - 8 jars
- Diced tomatoes - 8 cans
- Kidney beans - 6 cans
- Corn - 6 cans
- Grated cheese - 1,5 kilograms
- Crème fraîche - 1 kilogram
- Mild salsa - 4 jars
- Herb mix - 6 sachets
- Salt - 1 pack
- Pepper - 1 jar
- Olive oil - 1 bottle
- Ketchup - 2 bottles
- Mayonnaise - 2 jars
- Cola - 6 bottles
- Cola Zero - 4 bottles
- Orange juice - 8 liters
- Apple juice - 6 liters
- Spa Blauw - 12 bottles
- Spa Red - 4 bottles
- Lemonade syrup - 3 bottles
- Coffee - 3 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 3 liters
- Sugar - 1 kilogram
- Honey - 1 jar
- Cookies - 6 packs
- Muesli bars - 40 pieces
- Gluten-free crackers - 3 packs
- Gluten-free rolls - 6 pieces
- Vegan spread - 4 packs
- Trash bags - 2 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- Dishwasher tablets - 30 pieces
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Sponges - 6 pieces
- Paper towels - 6 packs

Tips

Plan at least one usable squash racket and one pair of sports goggles per active player, plus spare rackets and balls for breakages or missing equipment.
Prepare one match ball for every scheduled court at the start, with several spares kept at the registration desk. Check the balls before players arrive.
Bring one scoreboard and one stopwatch per active court, then add a printed match schedule and contact list so players can find their group without interrupting matches.
For food and drinks, count every registered participant, volunteer and organiser. Set aside reusable cups, plates, bowls and cutlery for the full headcount, plus extra servings for players delayed between matches.
Pack the practical setup items people often forget: power strips and extension cords for the laptop and printer, serving trays and spoons for food, and coolers or thermos flasks for drinks.

Frequently asked questions

What equipment do I need for a squash tournament?: For each active court, prepare squash rackets, squash balls, sports goggles, a scoreboard and a stopwatch. Add spare rackets and balls, sports vests for group identification, and any cones, coordination ladders or training bands used during warm-ups.
How many squash balls should I buy for a tournament?: Prepare at least 2 balls per active court, so one is in play and one is immediately available as a spare. Add 2 to 4 extra balls for a small tournament, and more if matches run across several hours.
How much food and drink do I need for a squash tournament?: Count every registered player, organiser and volunteer, then plan one food portion per person plus 10% extra. For drinks, provide roughly 500 to 750 ml per person for a half-day tournament, with more if the venue is warm or matches last all day.
What should I prepare for tournament registration?: Bring a laptop and printer, the attendance list, printed contact list, name labels and consent forms. Set up the registration desk at least 45 minutes before the first match so participants can check in without delaying the schedule.

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