Spring camp shopping list

A spring camp needs more than food and sleeping space. You will also need reusable tableware, cooking equipment, coolers, serving items and practical gear for activities and group management. Plan quantities from the number of participants, supervisors and overnight stays, then check what the venue already provides before buying anything. This list also helps you avoid common last-minute gaps, such as missing power connections, food storage or enough cups for the full group.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Folding chairsqty 40
Benchesqty 6
Tableclothsqty 8
Coat racksqty 4
Storage cratesqty 12

Tableware

Reusable platesqty 40
Reusable bowlsqty 40
Reusable cupsqty 50
Knivesqty 40
Forksqty 40
Spoonsqty 40
Serving spoonsqty 8
Pitchersqty 6
Serving traysqty 6

Kitchen

Cutting boardsqty 6
Chef’s knives and bread knivesqty 8
Mixing bowlsqty 6
Pansqty 6
Hot platesqty 3
Potholdersqty 8
Coolersqty 6
Thermos flasksqty 6
Aluminum barbecueqty 2
BBQ toolsqty 4

Equipment

Bluetooth speakersqty 2
Extension cordsqty 6
Power stripsqty 4
Megaphonesqty 2
Power banksqty 4

Lighting

LED lampsqty 8
String lightsqty 6
Flashlightsqty 12
Spare batteriesqty 24

Decorations

Pennant stringsqty 6
Balloonsqty 80
Craft paperqty 100
Markersqty 30
Rolls of tapeqty 8
Apronsqty 10

Sports equipment

Footballsqty 4
Volleyballqty 2
Frisbeesqty 8
Conesqty 30
Skipping ropesqty 10
Ropeqty 2
Blindfoldsqty 12
Water balloonsqty 200
Wooden polesqty 20

Cleaning

Waste binsqty 6
Vacuum cleanerqty 2
Broom setsqty 4
Mopsqty 4
Bucketsqty 4
Cleaning glovesqty 8

Catering

Groceries
- Semi-skimmed milk - 10 liters
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Honey - 2 jars
- Apple juice - 8 liters
- Orange juice - 8 liters
- Cola - 6 bottles
- Cola Zero - 4 bottles
- Sinas - 4 bottles
- Spa Blauw - 10 bottles
- Sparkling water - 6 bottles
- Herbal tea - 2 boxes
- Bread - 24 loaves
- Whole wheat bread - 12 loaves
- Pistolets - 50 pieces
- Butter - 1 kilo
- Margarine - 2 tubs
- Young cheese - 3 kilos
- Ham - 2 kilos
- Chicken breast - 2 kilos
- Chocolate spread - 3 jars
- Peanut butter - 3 jars
- Strawberry jam - 3 jars
- Chocolate sprinkles - 2 packs
- Eggs - 60 pieces
- Yogurt - 8 liter
- Muesli - 3 kilos
- Oatmeal - 2 kilos
- Bananas - 8 kilos
- Apples - 8 kilos
- Grapes - 5 kilos
- Cucumbers - 12 pieces
- Tomatoes - 5 kilos
- Carrots - 5 kilos
- Bell peppers - 20 pieces
- Lettuce - 8 heads
- Potatoes - 12 kilos
- Rice - 5 kilo
- Pasta - 5 kilos
- Pasta sauce - 8 jars
- Diced tomatoes - 12 cans
- Kidney beans - 8 cans
- Corn - 8 cans
- Vegetable stock - 2 boxes
- Chicken breast for barbecue - 5 kilo
- Hamburgers - 50 pieces
- Vegetarian burgers - 15 pieces
- Barbecue sausages - 40 pieces
- Hamburger buns - 60 pieces
- Garlic sauce - 3 bottles
- Mayonnaise - 3 jars
- Ketchup - 4 bottles
- Mustard - 2 jars
- Barbecue sauce - 3 bottles
- Herb mix - 6 sachets
- Salt - 1 kilo
- Pepper - 2 mills
- Olive oil - 2 liters
- Sunflower oil - 2 liters
- Herb butter - 2 kilo
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Popcorn - 3 kilos
- Marshmallows - 4 bags
- Cookies - 10 packs
- Muesli bars - 60 pieces
- Rice cakes - 6 packs
- Chocolate bars - 40 pieces
- On-the-go bags of chips - 40 pieces
- Frozen vegetables - 6 kilo
- Frozen fruit - 4 kilo
- Vegetarian pasta sauce - 4 jars
- Gluten-free bread - 3 loaves
- Gluten-free crackers - 4 packs
- Vegan spread - 4 tubs
- Lactose-free yogurt - 4 liter
- Dish soap - 3 bottles
- Dishwasher tablets - 1 box
- All-purpose cleaner - 3 bottles
- Toilet cleaner - 3 bottles
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 4 rolls
- Freezer bags - 2 boxes
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Napkins - 500 pieces
- Barbecue briquettes - 20 kilos
- Firelighters - 2 boxes
- Matches - 4 boxes

Tips

Count reusable plates, bowls and cups for every participant and supervisor, then add a small buffer of 10% for breakage, loss or items left in use. This prevents the kitchen team from washing up after every meal.
Check the meal plan before shopping for kitchen equipment. For a larger group, confirm that the available pans, mixing bowls, cutting boards, knives and hot plates can handle the planned quantities and cooking schedule.
Keep chilled groceries in coolers or venue refrigeration as soon as they arrive. Do not leave perishable food at room temperature while the group is checking in or rooms are being assigned.
Plan one clearly marked storage crate for each activity or meal block. This makes it easier to find materials, serving items and kitchen supplies without unpacking everything during the camp.
Test extension cords, power strips, speakers, megaphones and power banks before departure, ideally at least 24 hours in advance. Bring only equipment that matches the venue’s available power and indoor or outdoor setup.

Frequently asked questions

What do I need to buy for a spring camp?: Plan food and snacks, reusable plates, bowls, cups and cutlery, plus cooking and serving equipment. You may also need coolers, thermos flasks, storage crates, activity equipment and power supplies; check the venue inventory at least 7 days before shopping.
How many cups and plates do I need for spring camp?: Provide one cup, plate, bowl and complete set of cutlery per person per meal, including supervisors. Add about 10% extra, so a group of 30 needs roughly 33 of each frequently used item.
How much food should I buy for an overnight spring camp?: Base the quantities on the confirmed participant count, number of meals and snacks, and dietary requirements. Finalize the list 3 to 5 days before arrival, after registrations and food restrictions have been checked.
What kitchen equipment is needed for a spring camp?: At minimum, check for cutting boards, chef’s and bread knives, mixing bowls, pans, hot plates, potholders, serving spoons, pitchers and trays. Confirm what is already available 1 week beforehand so missing equipment can be borrowed or bought in time.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.