What you need for a sports quiz

A sports quiz needs more than questions and a scoreboard. Plan supplies for each team, presentation equipment, answer sheets, drinks and simple serving items before shopping. For a typical team quiz, provide one pen and one notepad per team, plus a few spares, and check every cable and power connection before guests arrive. This list also covers the details people often leave too late, such as chilled drinks, printed materials and team identification.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 56
Quiz table
Coat racksqty 2

Tableware

Reusable drinking glassesqty 60
Coffee cupsqty 50
Platesqty 60
Cutlery setsqty 60

Equipment

Laptop
Projector
Projection screen
Speakersqty 2
Microphone
Extension cordsqty 3
Power stripsqty 3
HDMI cable
Timerqty 2

Sports equipment

Team badgesqty 12
Scoreboard
Whistle
Quiz buzzerqty 4

Office

Ballpoint pensqty 70
Markersqty 12
Notepadsqty 12
Printer paperqty 250
Tapeqty 3
Scissorsqty 2

Decorations

Sports postersqty 12
Tableclothsqty 8
Team pennantsqty 24
Prizesqty 3

Kitchen

Coffee maker
Kettlesqty 2
Thermos flasksqty 3
Serving traysqty 6
Coolersqty 3

Cleaning

Bucketsqty 2
Mopsqty 2
Broom
Dustpan and brushqty 2

Catering

Groceries
- Coffee - 2 packs
- Tea bags - 100 pieces
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Non-alcoholic beer - 24 bottles
- Beer - 48 bottles
- White wine - 4 bottles
- Red wine - 2 bottles
- Apple juice - 3 liters
- Orange juice - 3 liters
- Lemons - 6 pieces
- Ice cubes - 5 kilos
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Party nuts - 3 bags
- Snacks - 3 bags
- Olives - 3 jars
- Cheese cubes - 3 kilo
- Sliced sausage - 2 kilo
- Grapes - 3 kilos
- Apples - 40 pieces
- Cucumbers - 4 pieces
- Cherry tomatoes - 2 kilos
- Baguettes - 8 pieces
- Herb butter - 6 tubs
- Hummus - 6 tubs
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Allergen-friendly crackers - 2 packs
- Napkins - 200 pieces
- Paper straws - 100 pieces
- Garbage bags - 30 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet cleaner - 2 bottles
- Sponges - 6 pieces
- Hand soap - 4 bottles

Tips

Buy one ballpoint pen and one notepad per team, then add at least 10% extra for lost or faulty items. Print the answer forms and quiz materials no later than the day before the event.
Allow two to three drinks per person for the first hour, then one drink per person for each additional hour. Chill the first batch before opening the venue so drinks are ready when teams arrive.
Check the laptop, projector, screen, speakers, microphone, HDMI cable, extension cords and power strips together at least 24 hours beforehand. A cable that works on its own may still fail when connected to the full setup.
Set aside one table for the quiz host and one clear scoreboard area. Put team badges, pennants and markers together before guests arrive so team assignments take less than 10 minutes.
Prepare coffee and tea supplies for roughly one cup per person, plus a small reserve. Put out glasses, cups, plates and cutlery before the first round rather than during the break.

Frequently asked questions

What stationery do I need for a sports quiz?: Plan one ballpoint pen and one notepad per team, with at least 10% extra. You will also need printer paper for the quiz and answer forms, plus markers, tape and scissors for setup.
How many drinks should I buy for a sports quiz?: Budget two to three drinks per person for the first hour and one drink per person for every additional hour. Add about 10% extra if the quiz lasts more than two hours or includes a long break.
What equipment is needed to show a sports quiz presentation?: Use a laptop, projector, projection screen, speakers and an HDMI cable. Test the complete setup at least 24 hours before the quiz and bring extension cords and power strips for the venue layout.
How many team badges and quiz pens should I prepare?: Prepare one team badge and one pen for each registered team member or team, depending on how you run the quiz. Add at least 10% spare badges and pens, and finish sorting them at least 30 minutes before doors open.

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