Sports Camp Shopping List

A sports camp needs more than balls and a place to play. Plan equipment for each activity, plus hydration, serving supplies, shade, seating, and a simple way to keep materials organised. Reusable cups, water dispensers, coolers, and labelled storage crates prevent queues and misplaced gear. Check quantities against your participant list and programme before shopping, especially when several teams use the same equipment during the day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Folding chairsqty 40
Party tentsqty 2
Tableclothsqty 6

Sports equipment

Footballsqty 6
Basketballsqty 4
Handballsqty 4
Volleyballqty 3
Tennis ballsqty 24
Hockey sticksqty 20
Conesqty 40
Marker discsqty 30
Team bibsqty 36
Skipping ropesqty 12
Relay batonsqty 8
Competition whistlesqty 6
Scoreboardsqty 4
Stopwatchesqty 6
Measuring tapesqty 2
Exercise matsqty 12
Storage cratesqty 8

Tableware

Reusable cupsqty 50
Reusable platesqty 50
Reusable cutleryqty 50

Catering

Coolersqty 4
Thermos flasksqty 4
Water dispensersqty 3
Cutting boardsqty 4
Serving plattersqty 8
Serving utensilsqty 8
Ice packsqty 16
Handwash sinksqty 2
Jerry cansqty 4

Equipment

Bluetooth speakersqty 2
Extension cordsqty 4
Power stripsqty 4

Lighting

LED lampsqty 6

Safety

First aid kitsqty 2
Ice packsqty 6
Sunscreen dispensersqty 3

Cleaning

Waste binsqty 6
Broom setsqty 2
Mop setsqty 2

Groceries

Groceries
- Whole wheat bread - 12 loaves
- White rolls - 60 pieces
- Wholemeal rolls - 60 pieces
- Croissants - 40 pieces
- Butter - 4 packs
- Margarine - 4 tubs
- Young cheese - 4 kilograms
- Chicken breast slices - 3 kilograms
- Ham - 3 kilograms
- Hummus - 2 kilograms
- Peanut butter - 4 jars
- Strawberry jam - 4 jars
- Cucumbers - 12 pieces
- Tomatoes - 4 kilogram
- Lettuce - 8 heads
- Peppers - 3 kilograms
- Apples - 40 pieces
- Bananas - 40 pieces
- Grapes - 5 kilograms
- Oranges - 30 pieces
- Muesli bars - 60 pieces
- Currant buns - 40 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 4 bags
- Yogurt - 8 liter
- Granola - 3 kilograms
- Pasta salad - 8 kilograms
- Chicken strips - 4 kilograms
- Vegetarian meatballs - 3 kilograms
- Pasta - 5 kilogram
- Pasta sauce - 8 jars
- Grated cheese - 2 kilogram
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Spa Blue - 10 crates
- Spa Rood - 4 crates
- Isotonic sports drink - 8 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Coffee - 2 kilograms
- Tea - 2 boxes
- Sugar - 2 kilograms
- Milk - 12 liters
- Oat milk - 6 liters
- Lemons - 2 kilograms
- Salt - 1 pack
- Pepper - 1 jar
- Italian herbs - 2 jars
- Olive oil - 2 bottles
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Hand soap - 6 dispensers
- Hand gel - 6 bottles
- Dish soap - 4 bottles
- Sponges - 12 pieces
- Cleaning wipes - 12 pieces
- All-purpose cleaner - 4 bottles
- Trash bags - 80 pcs
- Freezer bags - 2 boxes

Tips

Plan at least one ball or main piece of equipment per active group, then add a few spare balls for activities such as football, basketball, handball, volleyball, and tennis. This keeps a damaged or misplaced item from stopping a session.
Provide one reusable cup per participant, plus at least 10% extra. For a full sports day, use water dispensers and coolers at more than one point so participants do not all queue at the same table.
Match team equipment to the number of teams: prepare one set of team bibs, cones or marker discs, and an assigned storage crate for each team. Label the crates before the camp starts.
Bring practical competition equipment, not just sports gear: allow one whistle and stopwatch for each active playing area, and keep scoreboards, measuring tapes, and relay batons together at the registration or officials' table.
Set aside shade and seating before shopping is finished. Count one chair per seated volunteer or staff member, and arrange enough covered table space for registration, refreshments, first-aid supplies, and serving equipment.

Frequently asked questions

What should I buy for a sports camp?: Buy the sports equipment required by the programme, including balls, sticks, cones, marker discs, team bibs, stopwatches, whistles, scoreboards, mats, and storage crates. Add drinking, serving, seating, shade, and first-aid supplies so the day can run without borrowing essentials.
How many drinks do I need for a sports camp?: Plan at least 1.5 to 2 litres of water per participant for a full active day, with extra available in hot weather. Provide one reusable cup per person and add 10% spare cups for loss or replacement.
How many sports balls do I need per team?: Start with one main ball per active team or playing group, then add two or three spare balls for each sport used. If several activities run at once, count equipment by playing area rather than by the total number of participants.
When should I prepare the sports camp shopping?: Finalise the shopping list at least 7 days before camp, once the programme, participant numbers, dietary needs, and venue are confirmed. Buy drinks, serving supplies, and disposable backup items no later than 1 to 2 days beforehand.

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