What to bring for a senior camping week

A senior camping week needs more than food and tents. Plan for shared meals, welcome drinks, coffee breaks, evening lighting, comfortable seating and a clearly organised arrival area. Reusable plates, bowls, cups and cutlery reduce waste, while coolers and thermos flasks keep drinks available between meals. Check dietary requirements before shopping, then buy and collect everything at least one day before arrival so there is time to find missing equipment.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Camping tablesqty 8
Folding chairsqty 36
Picnic benchesqty 4
Foldable tablesqty 4
Tableclothsqty 8

Tableware

Reusable platesqty 40
Reusable bowlsqty 40
Reusable cupsqty 60
Coffee cupsqty 40
Knivesqty 40
Forksqty 40
Spoonsqty 40
Serving spoonsqty 10

Kitchen

Cutting boardsqty 4
Chef's Scissorsqty 4
Cooking potsqty 4
Frying pansqty 2
Outdoor barbecueqty 2
BBQ toolsqty 2
Thermos flasksqty 8
Kettlesqty 3

Equipment

Coolersqty 6
Extension cordsqty 4
Power stripsqty 4

Lighting

LED string lightsqty 4
Lanternsqty 8
Flashlightsqty 6

Decorations

Welcome sign
Name badgesqty 36

Sports equipment

Walking sticksqty 12
Bike pumpsqty 2
Bingo machinesqty 2
Bingo cardsqty 100
Board gamesqty 8
Coloring materialsqty 30
Picnic blanketsqty 8

Cleaning

Waste binsqty 6
Broom setsqty 3
Mopsqty 3
Bucketsqty 4
Hand soap dispensersqty 4
Drying racksqty 4

Camping

Conesqty 20
Herring pullersqty 4
Rubber malletsqty 4
Rope rollsqty 4

Catering

Groceries
- Coffee - 8 packs
- Decaffeinated coffee - 2 packs
- Black tea - 6 boxes
- Herbal tea - 4 boxes
- Sugar - 2 kilos
- Milk - 20 liters
- Oat milk - 6 liters
- Unsalted butter - 3 kilo
- Margarine - 2 tubs
- Bread - 35 loaves
- Whole wheat bread - 20 loaves
- Currant buns - 40 pieces
- Rusk - 6 rolls
- Cruesli - 4 kilo
- Yogurt - 15 liters
- Young cheese - 4 kilos
- Aged cheese - 3 kilos
- Ham - 2 kilos
- Chicken breast slices - 2 kilos
- Liver sausage - 1 kilo
- Hummus - 12 tubs
- Strawberry jam - 4 jars
- Peanut butter - 4 jars
- Chocolate sprinkles - 3 packs
- Eggs - 90 pieces
- Potatoes - 15 kilo
- Rice - 5 kilo
- Pasta - 6 kilos
- Tomato sauce - 12 jars
- Pesto - 6 jars
- Chicken breast - 6 kilo
- Ground beef - 5 kilos
- Vegetarian burgers - 36 pieces
- Barbecue sausages - 36 pieces
- Hamburger buns - 40 pieces
- Vegetable burgers - 20 pieces
- Bell peppers - 30 pieces
- Cucumbers - 20 pieces
- Tomatoes - 6 kilos
- Lettuce - 12 heads
- Carrots - 5 kilos
- Onions - 4 kilos
- Zucchini - 12 pieces
- Mushrooms - 4 kilos
- Apples - 60 pieces
- Bananas - 40 pieces
- Grapes - 6 kilos
- Oranges - 40 pieces
- Strawberries - 4 kilos
- Plain chips - 12 bags
- Paprika chips - 12 bags
- Mixed nuts - 4 kilos
- Cookies - 12 packs
- Cake - 8 pieces
- Ice cream - 6 boxes
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Apple juice - 10 packs
- Non-alcoholic beer - 8 crates
- Beer - 5 crates
- White wine - 12 bottles
- Red wine - 8 bottles
- Sparkling water - 12 bottles
- Still water - 24 bottles
- Barbecue sauce - 6 bottles
- Ketchup - 6 bottles
- Mayonnaise - 6 jars
- Mustard - 4 jars
- Olive oil - 3 bottles
- Salt - 2 packs
- Pepper - 2 jars
- Paprika powder - 2 jars
- Italian herbs - 2 jars
- Bouillon cubes - 2 boxes
- Coffee filters - 2 packs
- Aluminum foil - 4 rolls
- Cling film - 3 rolls
- Paper towels - 12 rolls
- Trash bags - 6 rolls
- Toilet paper - 48 rolls
- Dish soap - 4 bottles
- Sponges - 12 pieces
- All-purpose cleaner - 4 bottles
- Disinfectant wipes - 6 packs
- Hand soap - 6 bottles

Tips

Plan two to three drinks per person for the first hour, then about one drink per person per hour. Keep a separate cooler for welcome drinks so it is ready before participants arrive.
Allow one reusable plate, bowl, cup and full set of cutlery per person, plus 10% extra. The spare items cover drops, late arrivals and items still being washed.
Prepare coffee and tea supplies for every morning and evening gathering. Have at least one thermos flask for each serving point and fill kettles before the first breakfast.
Bring one flashlight for every two participants, with spare batteries packed separately. Test lanterns and LED string lights before departure and check that extension cords and power strips reach the shared areas.
Use name badges and a welcome sign at the arrival desk, and pack pens with them. Keep the participant list and dietary requirements there so meal preparation does not depend on memory.

Frequently asked questions

What food should I buy for a senior camping week?: Plan three main meals per day, plus breakfast and snack items for the full number of participants. Confirm dietary requirements at least 7 days before shopping, then add about 10% extra portions for late changes and larger appetites.
How many cups and plates do I need for camping?: Take one reusable cup, plate, bowl and cutlery set per participant, plus 10% spare. For 30 people, that means 33 of each regularly used item, with extra coffee cups if coffee is served between meals.
How much drinking water do I need for a camping week?: Allow at least 2 litres of drinking water per person per day, adjusted for weather and available site facilities. For 30 participants over 7 days, that is a minimum of 420 litres, excluding water used for cooking and washing.
When should I buy and pack the camping supplies?: Buy food and disposable essentials 1 to 2 days before arrival, and collect reusable equipment at least 3 days beforehand. Check coolers, cooking pots, lighting, extension cords and sanitary supplies before loading the vehicle.

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