What you need for a sailing rally

A sailing rally needs more than boats and a route. You will also need supplies for registration, checkpoints, crew safety, food and the finish area. Plan drinks and lunch around the time crews will be on the water, and keep weather exposure in mind when choosing how to pack everything. Waterproof route tubes, phone cases, power banks and clear safety instructions are easy to overlook until the boats have already left.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 40
Registration desk
Bar stoolsqty 6

Sports equipment

Sailboatsqty 10
Life jacketsqty 40
Spare paddlesqty 10
Buoysqty 12
Anchorsqty 10
Mooring linesqty 20
Tow linesqty 4
Waterproof route tubesqty 10
Waterproof phone casesqty 20
Binocularsqty 4
Life ringsqty 2
Waterproof flashlightsqty 6
Anemometersqty 2

Equipment

Walkie-talkiesqty 8
Megaphone
Bluetooth speaker
Power banksqty 6
Charging cablesqty 8
Stopwatchesqty 4
First aid kitsqty 2

Lighting

LED string lightsqty 4
LED lanternsqty 6

Tableware

Reusable cupsqty 80
Reusable platesqty 50
Reusable cutleryqty 50
Serving jugsqty 6

Kitchen

Coolersqty 6
Thermos flasksqty 4
Cutting boardsqty 4
Chef's knifeqty 2
Serving traysqty 6

Decorations

Bib numbersqty 40
Route flagsqty 20
Tableclothsqty 8
Prizesqty 3

Cleaning

Waste binsqty 6
Hand soap dispensersqty 3
Towel roll holdersqty 3

Catering

Groceries
- Coffee - 1.5 kg
- Tea - 100 bags
- Milk - 8 liters
- Oat milk - 4 liters
- Sugar - 1 kg
- Lemon - 10 pieces
- Still water - 60 liters
- Carbonated water - 30 liters
- Cola - 12 liters
- Cola Zero - 12 liters
- Orange soda - 8 liters
- Iced tea - 8 liters
- Alcohol-free beer - 48 bottles
- Beer - 96 bottles
- White wine - 12 bottles
- Rosé - 8 bottles
- Red wine - 4 bottles
- Ice cubes - 20 kg
- Baguettes - 12 pieces
- Whole grain bread - 8 loaves
- Unsalted butter - 1 kg
- Young cheese - 2 kg
- Brie - 1.5 kg
- Ham - 1,5 kg
- Hummus - 1,5 kg
- Egg salad - 1 kg
- Herb cream cheese - 1 kg
- Tomatoes - 3 kg
- Cucumbers - 8 pieces
- Bell peppers - 12 pieces
- Carrots - 3 kg
- Grapes - 3 kg
- Apples - 40 pieces
- Bananas - 30 pieces
- Plain chips - 8 bags
- Paprika chips - 8 bags
- Mixed snacks - 5 bags
- Cookies - 8 packs
- Muesli bars - 50 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Olive oil - 1 bottle
- Italian herbs - 2 jars
- Black pepper - 1 jar
- Salt - 1 pack
- Napkins - 400 pieces
- Paper towels - 8 rolls
- Trash bags - 50 pieces
- Cleaning agent - 2 bottles
- Dish soap - 2 bottles
- Sponges - 10 pieces
- Disinfectant wipes - 4 packs
- Toilet paper - 24 rolls

Tips

Pack one life jacket for every person on board, plus at least one life ring per boat. Check the fit and condition before the registration desk opens, not just when crews arrive.
Prepare route maps, forms and competition rules in waterproof route tubes. Print at least one complete set per boat and keep one spare set at the start or finish location.
Charge walkie-talkies, phones and power banks the day before. Bring charging cables and test the radios over the expected route before participants depart.
Plan food and drinks for the full time crews are away, including a simple lunch and snacks that can be handled quickly after docking. Chill drinks before the start and use reusable cups, plates and cutlery at the finish.
Bring more than one way to communicate with the fleet: walkie-talkies for the organisers, a megaphone for the dock and a Bluetooth speaker for the finish area. Test sound and radio range before the first briefing.

Frequently asked questions

What safety equipment do I need for a sailing rally?: Provide one life jacket for every participant and check that each boat has a life ring, mooring lines, tow lines and an anchor. Add a first aid kit, waterproof flashlights and suitable communication equipment before the start.
How many route maps should I print for a sailing rally?: Print one waterproof route pack for every boat, including the route, waypoints, forms and competition rules. Keep at least one complete spare pack at the start or finish location.
What food and drinks should I buy for a sailing rally?: Plan drinks, snacks and lunch for every participant, covering the time on the water plus the finish period. Chill the drinks before registration and use reusable cups, plates and cutlery to serve the meal.
When should I prepare the equipment for a sailing rally?: Check boats, safety equipment and communications at least one day before the rally. Charge power banks and radios the day before, then test the equipment and mark checkpoints on the morning of the event.

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