Rugby Camp Shopping List
A rugby camp needs more than balls and cones. You also need reliable field equipment, hydration, shade, serving supplies, first-aid materials, and power for registration and announcements. Use the item list below to organise purchases and check what can be borrowed before camp day. Start with participant numbers, then add a small reserve for damaged gear, lost bottles, and unexpected weather.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Party tentsqty 2
- Foldable tablesqty 6
- Folding chairsqty 50
- Beer tablesqty 4
- Coat racksqty 2
Sports equipment
- Rugby ballsqty 20
- Ball pumpsqty 3
- Spare valvesqty 10
- Conesqty 40
- Marker conesqty 60
- Training bibsqty 50
- Tackle bagsqty 6
- Tackle shieldsqty 4
- Rugby goalsqty 2
- Whistlesqty 6
- Stopwatchesqty 4
- Scoreboardsqty 2
- Water bottlesqty 50
- Goal Netsqty 4
- Medal ribbonsqty 50
- Certificatesqty 50
- Prizesqty 6
Equipment
- Megaphonesqty 2
- Bluetooth speaker
- Extension cordsqty 3
- Power stripsqty 3
- Rechargeable lampsqty 4
Tableware
- Reusable cupsqty 60
- Platesqty 60
- Cutlery setsqty 60
- Serving spoonsqty 8
- Coffee potsqty 3
- Thermos flasksqty 4
Kitchen
- Cutting boardsqty 4
- Chef's knifeqty 4
- Small bowlsqty 12
- Serving tongsqty 6
- Coolersqty 6
- Food warmersqty 4
- Kettlesqty 2
- Jerry cansqty 4
Catering
- Drink dispensersqty 3
- Tableclothsqty 8
- Food containersqty 10
- Label cardsqty 30
- Trash cansqty 6
- Groceries
- Whole wheat bread - 10 loaves
- White rolls - 60 pieces
- Wholemeal rolls - 60 pieces
- Wraps - 50 pieces
- Mild cheese - 3 kilograms
- Chicken breast slices - 2 kilograms
- Ham - 2 kilograms
- Hummus - 1 kilogram
- Peanut butter - 4 jars
- Jam - 3 jars
- Butter - 1 kilogram
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 bottles
- Lettuce - 2 heads
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Bell peppers - 2 kilograms
- Carrots - 2 kilogram
- Apples - 50 pieces
- Bananas - 50 pieces
- Grapes - 4 kilograms
- Yogurt - 50 portions
- Muesli - 2 kilograms
- Chicken breast - 6 kilograms
- Vegetarian burgers - 15 pieces
- Hamburger buns - 60 pieces
- Rice - 5 kilograms
- Pasta salad - 5 kilograms
- Mixed salad - 4 kilograms
- Corn - 8 cans
- Kidney beans - 8 cans
- Pasta sauce - 5 jars
- Olive oil - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Garlic powder - 1 jar
- Chili sauce - 2 bottles
- Apple juice - 10 liters
- Orange juice - 10 liters
- Lemonade syrup - 4 bottles
- Still mineral water - 60 liters
- Sparkling mineral water - 20 liters
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Orange soda - 6 bottles
- Coffee - 2 kilograms
- Tea - 100 bags
- Milk - 8 liters
- Oat milk - 4 liters
- Sugar - 1 kilogram
- Honey - 2 jars
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Rice cakes - 6 packs
- Muesli bars - 60 pieces
- Ice cubes - 10 kilograms
- Trash bags - 40 pieces
- Paper towels - 8 rolls
- Napkins - 500 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Hand soap - 4 bottles
- Toilet paper - 24 rolls
- Hand sanitizer - 4 bottles
Decorations
- Name badgesqty 50
- Waterproof markersqty 12
- Buntingqty 6
- Rugby postersqty 8
Cleaning
- Bucketsqty 4
- Spongesqty 10
- Dish brushesqty 4
- Broom setsqty 3
- Litter pickersqty 3
- First aid kitsqty 2
- Ice packsqty 20
Tips
- Plan at least one rugby ball for every 6–8 participants, plus 2–3 spare balls. Check pumps and spare valves at least one week before camp, not on the morning of training.
- Provide one water bottle per participant and keep extra drinking water available at every training area. Fill coolers before the first session and chill drinks several hours in advance.
- For outdoor sessions, arrange party tents before the weather forecast becomes a problem. Allow enough covered space for registration, lunch, equipment, and participants who need a break.
- Count training bibs, cones, and tackle equipment by group rather than by the whole camp. Prepare each training set separately so coaches are not searching for materials between sessions.
- Test megaphones, the Bluetooth speaker, rechargeable lamps, extension cords, and power strips one day before camp. Bring charging cables and keep electrical equipment away from wet ground.
Frequently asked questions
- How many rugby balls do I need for a rugby camp?
- Plan one ball for every 6–8 participants during drills, with 2–3 spare balls for a typical camp group. Larger groups need additional balls so players spend less time waiting.
- How much water should I provide at rugby camp?
- Provide at least 2 litres of drinking water per participant for a full training day, adjusted upward for hot weather. Give each participant a water bottle and refill coolers before every session.
- When should I buy rugby camp supplies?
- Buy or reserve non-perishable equipment at least 1–2 weeks before camp. Purchase food, ice, and chilled drinks 1–2 days beforehand, then check all equipment again the day before.
- What should I bring for lunch service at rugby camp?
- Prepare plates, cutlery, reusable cups, serving spoons, tables, and enough seating for the full group. Add at least 10% extra tableware for replacements and unexpected participants.
Start this plan in Lizzt
Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.
Organize this event for free with LizztOrganize for free and invite your contacts!