What you need for a robotics workshop

A robotics workshop needs more than robot kits and laptops. Each team needs a complete kit, a reliable power setup, small electronic components and clear printed instructions. Prepare spare batteries and replacement parts before the workshop, because a missing jumper wire or flat battery can stop a group. You will also need registration supplies, name badges and drinks for participants and supervisors. Use the plan below as your checklist for buying and packing everything before the day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 8
Chairsqty 36
Registration desk
Buffet tableqty 2

Equipment

Laptopsqty 16
Robot building kitsqty 8
USB chargersqty 16
Extension cordsqty 8
Power stripsqty 8
Projector
Projection screen
Wi-Fi router
Bluetooth speakersqty 2

Tools

Precision screwdriversqty 8
Tongsqty 8
Wire cuttersqty 8
Measuring tapesqty 8
Battery testersqty 4

Workshop materials

Spare batteriesqty 32
Jumper wiresqty 100
Resistorsqty 100
LED lightsqty 50
Cable tiesqty 200
Electrical tapeqty 8
Cardboard test tracksqty 8
Marker conesqty 24
Floor matsqty 8

Paper goods

Workshop guidesqty 32
Assignment cardsqty 32
Name badgesqty 36
Pensqty 36
Notepadsqty 36

Tableware

Reusable cupsqty 50
Platesqty 40
Cutlery setsqty 40
Coffee cupsqty 30

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 3
Serving spoonsqty 4
Cutting boardsqty 2
Bread knivesqty 2

Decorations

Welcome sign
Tableclothsqty 10

Lighting

Table lampsqty 8

Safety

Safety gogglesqty 36
First aid kit

Cleaning

Cleaning bucketqty 2
Mopsqty 2
Dustpan and brushqty 2

Catering

Groceries
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Coffee biscuits - 4 packs
- Spa Blue - 48 bottles
- Spa Rood - 24 small bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Sandwich rolls - 45 pieces
- Whole grain bread - 4 loaves
- Kaiser rolls - 30 pieces
- Cheese - 2 kilos
- Ham - 1,5 kilo
- Chicken breast slices - 1.5 kilos
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Peanut butter - 2 jars
- Jam - 2 jars
- Lettuce - 6 heads
- Tomatoes - 3 kilos
- Cucumbers - 6 pieces
- Bell peppers - 12 pieces
- Carrots - 2 kilo
- Grapes - 3 kilos
- Apples - 40 pieces
- Bananas - 30 pieces
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Rice crackers - 4 packs
- Nut mix - 2 kilo
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Napkins - 4 packs
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Dish soap - 2 bottles
- Sponges - 6 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Disinfectant wipes - 4 packs
- Trash bags - 2 rolls

Tips

Pack one robot building kit, laptop and set of workshop instructions per team, then prepare at least one clearly marked spare kit for equipment failures.
Count USB chargers, extension cords and power strips before the workshop. Test every laptop and software installation at least one day ahead, and label cables by team.
Buy small components in larger quantities than the exact task count: jumper wires, resistors, LED lights, cable ties and electrical tape are easy to lose during building.
Prepare a tool set for each working area with precision screwdrivers, tongs, wire cutters, measuring tapes and a battery tester. Keep spare batteries accessible rather than locked in a supply box.
Print assignment cards, workshop guides and name badges before participants arrive. Set aside extra badges and pens at the registration desk, and chill drinks several hours before serving.

Frequently asked questions

What do I need to bring to a robotics workshop?: Bring robot building kits, tested laptops, USB chargers, spare batteries, electronic components, hand tools and printed workshop materials. Add power strips, extension cords, a projector, a screen and a Wi-Fi router if the activities or demonstrations require them.
How many robot kits do I need for a workshop?: Prepare one complete robot building kit for every team, not just every participant. Pack at least one additional kit or a box of spare parts for the whole workshop so one missing or damaged component does not stop a team.
What spare parts should I buy for a robotics workshop?: Keep spare batteries, jumper wires, resistors, LED lights, cable ties and electrical tape on hand. Buy more than the planned minimum, because small parts are commonly lost or damaged during assembly and testing.
When should I test the laptops and robotics equipment?: Test every laptop, charger, robot kit and software installation at least 24 hours before the workshop. Recheck the power setup and connect the laptops before participants arrive, leaving enough time to replace faulty equipment.

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