What you need for a robotics workshop

A robotics workshop needs more than robot kits and laptops. Each workstation also needs power, connection cables, hand tools, and small parts that are easy to overlook until the build starts. Prepare one complete set of materials per table, then add spares for damaged wires, missing batteries, and tools that go astray. You will also need printed worksheets, safety rules, name badges, and simple serving supplies if refreshments are provided.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 36
Registration desk
Waste binsqty 4

Equipment

Robotics kitsqty 12
Laptopsqty 15
Laptop chargersqty 15
Projector
Projection screen
HDMI cablesqty 3
Power stripsqty 8
Extension cordsqty 8
USB hubsqty 8
Power banksqty 4

Tools

Precision screwdriversqty 12
Small pliersqty 12
Wire cuttersqty 12

Workshop materials

Cable tiesqty 200
Crocodile clipsqty 40
Jumper wiresqty 120
Spare batteriesqty 48
Tapeqty 8
Markersqty 24
Worksheetsqty 40
Name badgesqty 40

Tableware

Reusable cupsqty 40
Platesqty 40
Cutlery setsqty 40
Coffee potsqty 3
Serving plattersqty 6

Safety

Safety gogglesqty 36
Table coversqty 8

Cleaning

Hand brush and dustpanqty 2
Bucketsqty 2

Catering

Groceries
- Coffee - 2 packs
- Tea - 2 boxes
- Milk - 5 liters
- Oat milk - 3 liters
- Sugar - 1 pack
- Mints - 1 box
- Still water - 48 bottles
- Sparkling water - 24 bottles
- Orange juice - 6 liters
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Lemonade - 4 liters
- Apples - 30 pieces
- Bananas - 30 pieces
- Grapes - 3 kilograms
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Hummus - 6 tubs
- Salsa sauce - 4 jars
- Cookies - 6 packs
- Muesli bars - 40 pieces
- Sandwiches - 30 pieces
- Vegetarian sandwiches - 8 pieces
- Vegan sandwiches - 4 pieces
- Gluten-free rolls - 3 pieces
- Wrapped sandwiches - 20 pieces
- Vegetarian wraps - 8 pieces
- Vegan wraps - 4 pieces
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Paper towels - 4 rolls
- Toilet paper - 24 rolls
- Garbage bags - 30 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Liquid hand soap - 3 bottles

Tips

Plan one laptop, one robotics kit, and one charger for each participant or working pair, depending on your group setup. Add at least one spare laptop charger and keep the charging area separate from the workstations.
Give each table its own basic tool set, including precision screwdrivers, small pliers, and wire cutters. Put extra tools, jumper wires, crocodile clips, cable ties, and spare batteries at a central supply point.
Count power strips, extension cords, USB hubs, and HDMI cables before setup. A practical starting point is one power strip per workstation table, with enough extension cords to reach the nearest safe outlet without daisy-chaining.
Print worksheets and safety rules before the day and prepare one name badge for every participant, plus a few blanks for late registrations. Keep markers and tape at the registration desk and in the workshop area.
Buy or collect refreshments early enough to store chilled items before doors open. For serving, count one reusable cup, plate, and cutlery set per person, then add roughly 10% extra for replacements and unexpected attendees.

Frequently asked questions

How many robotics kits do I need for a workshop?: Prepare one kit per participant if everyone builds independently. For paired work, one kit per two participants is usually enough, but keep at least one spare kit available for a faulty component or incomplete set.
How many laptops are needed for a robotics workshop?: Provide one laptop per participant for individual programming or one laptop per working pair for shared exercises. Test the programming software on every laptop at least 24 hours before the workshop.
What tools should each robotics workstation have?: Give each table access to precision screwdrivers, small pliers, and wire cutters, plus shared jumper wires, crocodile clips, cable ties, tape, and spare batteries. Prepare the tool sets before participants arrive so setup does not reduce workshop time.
When should I prepare the robotics workshop materials?: Sort kits and materials by table at least one day before the workshop. Charge robot kits and power banks overnight, and print worksheets, safety rules, and name badges no later than the previous day.

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