What you need for a race walk competition

A race walk competition needs more than bib numbers and medals. You will need equipment for registration, course marking, judging, timing, athlete support and the finish area. Plan quantities from the number of participants, volunteers and route stops, then add spares for items that can fail or get lost. Check power, weather protection and drinking supplies at least one week before the event, rather than discovering gaps during setup.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 8
Folding chairsqty 24
Registration tablesqty 2
Judges' table
Tableclothsqty 8

Sports equipment

Bib numbersqty 180
Race bib strapsqty 180
Competition polesqty 12
Route arrowsqty 80
Route signsqty 24
Barrier tapeqty 12
Traffic conesqty 30
Start and finish ribbonqty 2
Stopwatchesqty 8
Clipboardsqty 12
Whistlesqty 12
Medal ribbonsqty 30
Competition medalsqty 30
Cupsqty 6
Stage blocksqty 3

Equipment

Laptopqty 2
Mobile phonesqty 8
Power banksqty 8
Extension cordsqty 4
Power stripsqty 4
Megaphone
Wireless speakersqty 2
Thermos flasksqty 6
Coolersqty 6
Rechargeable lampsqty 8

Tableware

Reusable cupsqty 220
Coffee cupsqty 100
Platesqty 180
Cutlery setsqty 180
Serving spoonsqty 8

Catering

Water jugsqty 8
Drink dispensersqty 4
Serving plattersqty 12
Serving traysqty 6
Groceries
- Spa Blauw - 240 bottles
- Spa Red - 60 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Sinas - 18 bottles
- Iced tea - 18 bottles
- Apple juice - 12 liters
- Orange juice - 12 liters
- Lemon sports drink - 30 liters
- Coffee - 2 kilos
- Tea - 160 bags
- Milk - 12 liters
- Oat milk - 6 liters
- Sugar - 2 kilos
- Sweeteners - 200 pieces
- Stir sticks - 250 pieces
- Lemon slices - 4 nets
- Ice cubes - 15 kilos
- Whole wheat rolls - 180 pieces
- White rolls - 120 pieces
- Whole grain bread - 8 loaves
- Herb butter - 12 tubs
- Young cheese - 4 kilos
- Aged cheese - 3 kilos
- Ham - 3 kilos
- Chicken breast slices - 2 kilos
- Hummus - 2 kilos
- Egg salad - 2 kilo
- Cucumbers - 12 pieces
- Tomatoes - 3 kilos
- Lettuce - 8 heads
- Apples - 180 pieces
- Bananas - 120 pieces
- Grapes - 8 kilos
- Muesli bars - 220 pieces
- Currant buns - 120 pieces
- Raisins - 4 kilos
- Plain chips - 12 bags
- Paprika chips - 12 bags
- Snacks - 8 bags
- Ketchup - 3 bottles
- Mayonnaise - 3 bottles
- Mustard - 2 bottles
- Vegan spread - 2 kilos
- Gluten-free sandwiches - 12 pieces
- Vegan buns - 24 pieces
- Diet biscuits - 4 packs
- Paper napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 60 pieces
- Small trash bags - 30 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant wipes - 8 packs
- Paper towels - 12 packs
- Hand soap - 6 bottles
- Bandages - 10 boxes
- Sterile gauze pads - 10 packs
- Wound dressing - 12 rolls
- Sports tape - 12 rolls
- Cold compresses - 12 pieces
- Rescue blankets - 12 pieces
- Nitrile gloves - 4 boxes
- Sunscreen - 6 bottles
- Insect repellent - 4 bottles
- Pens - 30 pieces
- Highlighters - 12 pieces
- Adhesive tape - 8 rolls
- Cable ties - 500 pieces
- Rope - 200 meters
- Paper wristbands - 250 pieces
- A4 printer paper - 2 packs

Kitchen

Cutting boardsqty 4
Bread knivesqty 4
Kitchen knivesqty 4
Pliersqty 6
Measuring cupsqty 4
Ice packsqty 24

Cleaning

Waste binsqty 10
Bucketsqty 4
Broom setsqty 4
Mopsqty 4
Cleaning glovesqty 12
First aid kitsqty 3
Disposable glovesqty 8
Disinfectant gelqty 6

Tips

Prepare one bib number and race bib strap per participant, plus at least 5% spare numbers for replacements, late changes or damaged bibs.
Allow one route arrow or sign at every turn and junction, then add around 10% extra. Barrier tape and traffic cones are easy to underestimate on a long course.
Set up a registration table with a clipboard, participant details and spare writing equipment at least 60 minutes before the first start. Keep the judges’ table separate from registration.
Provide timing equipment in duplicate where possible: use at least two stopwatches and charge every phone, laptop and power bank before leaving for the venue.
For each route stop, prepare cups and thermos flasks or coolers before athletes arrive. Keep medals and medal ribbons together at the finish so presentation does not delay the final results.

Frequently asked questions

What equipment do I need for a race walk competition?: You need bib numbers and straps, competition poles, route arrows and signs, cones, barrier tape, stopwatches, clipboards, whistles, medals, ribbons and cups. Add tables, chairs, power supplies, communication equipment and weather cover for registration, judging and the finish area.
How many race bibs should I order?: Order one bib and one strap per registered participant, plus at least 5% spare. For 100 walkers, prepare 105 bibs and straps so you can handle corrections, damage or last-minute replacements.
How many route signs do I need for a race walk?: Count every turn, junction, crossing and section where walkers could leave the course, then add about 10% spare signs. A short route may need only a few markers, while a multi-kilometre course can require several dozen.
When should I prepare the race walk equipment?: Check stock and place orders at least 2–3 weeks before the competition, especially for bibs, medals and ribbons. Charge electronic equipment and pack route-marking supplies 1–2 days before setup, then check the weather forecast again on the day before.

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