Princess Party Shopping List
A princess party needs more than pink decorations and a cake. This shopping list covers the serving items, furniture, balloons, craft supplies, costumes, drinks and practical equipment needed to keep the party moving. Plan separately for children and adults when buying plates and seating, and check dietary requirements before ordering food. Do your main shopping several days ahead, then collect the cake and fresh treats on the day or the day before, depending on the supplier.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Children's chairsqty 12
- Adult chairsqty 4
- Tablesqty 3
- Coat rack
Tableware
- Children's platesqty 12
- Adult platesqty 6
- Disposable cupsqty 24
- Coffee cupsqty 6
- Forksqty 24
- Knivesqty 12
- Spoonsqty 12
- Serving plattersqty 5
- Serving tongsqty 3
- Cake knife
- Water jugsqty 2
Decorations
- Pink balloonsqty 30
- Gold Balloonsqty 20
- Balloon pump
- Princess banner
- Tableclothsqty 3
- Napkin holdersqty 3
- Pink buntingqty 3
- Artificial flowersqty 3
- Photo frame
- Princess capesqty 6
- Capsqty 12
- Magic wandsqty 12
Equipment
- Bluetooth speaker
- Extension cord
- Cool boxqty 2
Kitchen
- Cutting boardsqty 2
- Kitchen knivesqty 2
- Measuring cupsqty 2
- Mixing bowlsqty 2
- Ice packsqty 6
- Craft matsqty 2
- Children's scissors setsqty 6
- Colored pencilsqty 24
- Markersqty 24
- Glue sticksqty 12
- Craft paperqty 50
- Glitter stickersqty 4
Catering
- Groceries
- Princess cake - 1 cake
- Mini cupcakes - 24 pieces
- Candles - 12 pieces
- Chocolate cookies - 2 packs
- Paprika chips - 2 bags
- Plain chips - 2 bags
- Pretzel sticks - 2 bags
- Popcorn - 2 bags
- Cucumber - 3 pieces
- Carrots - 1 kilogram
- Grapes - 1 kilogram
- Apples - 12 pieces
- Strawberries - 500 gram
- Cherry tomatoes - 500 grams
- Hummus - 2 tubs
- Cream cheese - 2 tubs
- Mini rolls - 24 pieces
- Chicken breast slices - 300 grams
- Young cheese - 300 grams
- Jam - 1 jar
- Unsalted butter - 250 gram
- Peanut butter - 1 jar
- Ketchup - 1 bottle
- Mayonnaise - 1 bottle
- Cola - 3 bottles
- Cola Zero - 2 bottles
- Lemonade syrup - 2 bottles
- Sparkling water - 4 bottles
- Still water - 4 bottles
- Apple juice - 3 packs
- Orange juice - 3 cartons
- Coffee - 1 pack
- Tea - 1 box
- Milk - 2 liter
- Sugar - 1 pack
- Honey - 1 squeeze bottle
- Ice cubes - 2 bags
- Paper napkins - 2 packs
- Paper straws - 2 packs
- Parchment paper - 1 roll
- Cling film - 1 roll
- Aluminum foil - 1 roll
- Fresh-keeping containers - 1 set
- Trash bags - 1 roll
- Paper towels - 2 rolls
- Toilet paper - 1 pack
- All-purpose cleaner - 1 bottle
- Dish soap - 1 bottle
- Sponges - 1 pack
- Microfiber cloths - 1 pack
- Hand soap - 1 bottle
Tips
- Allow one children’s plate, one cup and one set of cutlery per child, plus at least 10% extra for spills or dropped items. Buy adult plates and coffee cups separately if parents will stay.
- For the first hour, plan roughly two to three drinks per child, then keep water available in jugs throughout the party. Chill drinks before guests arrive and use a cool box if the refrigerator is full.
- Buy balloons in two colours, a balloon pump and enough ribbon or fastening material to create the planned display without inflating everything by mouth. Inflate a small test batch first so you know how much space the decorations will take.
- Set aside a dedicated cake knife, serving platters and serving tongs rather than relying on the kitchen items used for preparation. Pick up the cake and treats close to serving time and keep them covered until the cake table is ready.
- Prepare the craft and dress-up supplies before shopping day by checking what is already available. Add an extension cord for the speaker, waste bins and a coat rack or clear place for coats so these practical items are not forgotten during setup.
Frequently asked questions
- What do I need for a princess party at home?
- You need children’s and adult seating, tables, plates, cups, cutlery, serving items, balloons, a banner, table coverings, princess costumes, craft materials, music equipment, drinks, snacks and cake supplies. Check the full list at least 3 days before the party so missing items can still be bought.
- How many plates and cups do I need for a princess party?
- Plan one plate and one cup per child, one set per adult, and add around 10% extra. For 12 children and 6 adults, that means at least 20 plates and 20 cups, with extra disposable cups useful for refills.
- How much food and drink should I buy for a children’s princess party?
- For a two-hour party, allow about two to three drinks per child in the first hour and keep water available afterward. Buy enough small snacks for two portions per child, then add cake and treats according to the number of confirmed guests and their dietary requirements.
- When should I buy the decorations and party supplies?
- Buy non-perishable decorations, tableware, costumes and craft materials 3 to 7 days ahead. Check batteries and cables at the same time, and collect the cake and fresh treats on the day or the day before so they stay fresh.
Plans a lot like this one
Start this plan in Lizzt
Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.
Organize this event for free with LizztOrganize for free and invite your contacts!