What you need for a plant market

A plant market needs more than plants and a few tables. You’ll need a clear stall setup, weather protection, signs, payment equipment and a way to move trays and cuttings safely. Plan refreshments and power early, especially if vendors will use coffee machines, kettles or card terminals. This shopping list focuses on the items that are easy to overlook before setup day, including booth weights, extension cords, price signs and propagation trays.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 12
Party tentsqty 4
Foldable tablesqty 18
Beer tablesqty 8
Folding chairsqty 60
Stall weightsqty 24
Blanketsqty 18
Clothes racksqty 4
Transport cartsqty 4

Equipment

Payment terminalsqty 3
Extension cordsqty 8
Power stripsqty 8
Coolersqty 6
Coffee machinesqty 2
Kettlesqty 2
Battery lampsqty 10
Handheld megaphonesqty 2
Cash registersqty 2

Lighting

String lightsqty 8
Outdoor lightsqty 10

Decorations

Welcome signsqty 2
Route signsqty 12
Booth numbersqty 12
Price sign holdersqty 60
Chalkboardsqty 8
Buntingqty 8
Barrier tapeqty 4
Directional signsqty 10

Garden supplies

Plant tablesqty 12
Propagation traysqty 24
Plant traysqty 30
Watering canqty 6
Plant sprayersqty 6
Pruning shearsqty 6
Hand shovelsqty 8
Work glovesqty 12
Plant bindersqty 4
Plant labelsqty 300
Scoop potting soilqty 6
Wheelbarrowsqty 2

Tableware

Reusable cupsqty 150
Coffee cupsqty 80
Platesqty 100
Cutlery setsqty 100
Serving tongsqty 6
Thermos flasksqty 6

Kitchen

Cutting boardsqty 4
Knivesqty 6
Small bowlsqty 12
Serving traysqty 6

Catering

Water dispensersqty 2
Drink cratesqty 6
Thermo boxesqty 4
Groceries
- Coffee - 3 packs
- Tea - 4 boxes
- Sugar - 2 kilos
- Milk - 12 liters
- Oat milk - 6 liters
- Sparkling water - 12 bottles
- Still water - 18 bottles
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Apple juice - 6 packs
- Iced tea - 6 bottles
- Lemons - 2 kilos
- Bananas - 3 kilos
- Apples - 5 kilo
- Grapes - 3 kilos
- Cucumbers - 12 pieces
- Cherry tomatoes - 2 kilos
- Carrots - 2 kilo
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Snacks - 6 bags
- Hummus - 8 tubs
- Cream cheese - 4 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Baguettes - 12 pieces
- Mini wraps - 100 pieces
- Wholemeal bread - 6 loaves
- Cheese - 3 kilos
- Young cheese - 2 kilos
- Hummus wraps - 50 pieces
- Olives - 4 jars
- Pickles - 3 jars
- Cookies - 8 packs
- Brownies - 60
- Apple pie - 4 pies
- Napkins - 500 pieces
- Stirrers - 300 pieces
- Ice cubes - 20 kilo
- Small houseplants - 120 pieces
- Flowering plants - 80 pieces
- Herb plants - 100 pieces
- Perennial garden plants - 100 pieces
- Annual plants - 100 pieces
- Succulents - 80 pieces
- Cuttings - 100 pieces
- Seed packets - 150 pieces
- Organic potting soil - 20 bags
- Hydrogranules - 6 bags
- Plant food - 12 bottles
- Small plant pots - 100 pieces
- Medium plant pots - 100 pieces
- Large plant pots - 50 pieces
- Seedling pots - 300 pieces
- Cotton tote bags - 150 pieces
- Paper shopping bags - 200 pieces
- Wrapping paper - 6 rolls
- Rope - 6 rolls
- Labels - 500 pieces
- Price stickers - 1000 pieces
- Paper tape - 12 rolls
- Markers - 24 pieces
- Printer paper - 3 reams
- Ink cartridges - 2 sets
- Trash bags - 100 pieces
- Compostable trash bags - 50
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- All-purpose cleaner - 4 bottles
- Dish soap - 4 bottles
- Sponges - 12 pieces
- Microfiber cloths - 24 pieces
- Paper towels - 12 packs

Cleaning

Waste binsqty 10
Litter pickersqty 4
Broom setsqty 4
Trash binsqty 4
Mop setsqty 2
Bucketsqty 4

Registration

Registration formsqty 150
Clipboardsqty 10
Pensqty 30
Wristbandsqty 150
Small change traysqty 4
Cash boxesqty 3

Safety

First aid kitsqty 2
Flashlightsqty 6
Safety vestsqty 12
Clampsqty 12
Ratchet strapsqty 12

Tools

Hammerqty 4
Screwdriversqty 6
Pliersqty 6
Measuring tapesqty 3
Cable tiesqty 300
Duct tapeqty 12

Tips

Plan one market stall, table or equivalent display surface per vendor, then keep at least one spare table for registration, refreshments or overflow plants. Confirm the final vendor count before buying or borrowing furniture.
Use at least two stall weights for each outdoor booth, and add more if the forecast calls for wind. Party tents can become unstable quickly when their legs are not secured.
For every powered stall, allow one suitable extension cord and check the total cable length before setup day. Keep power strips and cables away from walkways, and test outlets before vendors arrive.
Give each booth a clearly visible number and price sign holder. Prepare one welcome sign and enough route or directional signs to guide visitors from parking to the market area.
Provide transport carts for trays and cuttings, plus propagation trays for plants that cannot be placed directly on tables. Put blankets aside for fragile pots, cold weather or protecting vehicle interiors.

Frequently asked questions

What do I need for a plant market?: At minimum, plan stalls, tables, weather protection, booth weights, plant displays, signs, payment equipment and transport carts. Add refreshments, lighting and power equipment if the market runs for more than a few hours or continues into the evening.
How many tables do I need for a plant market?: Allow one main table or plant table per vendor, plus at least two extra tables for registration, refreshments and overflow stock. Confirm the vendor list before finalising the quantity, and keep one spare if space allows.
How many stall weights are needed for each market booth?: Use at least two stall weights per outdoor booth as a starting point, with additional weights in exposed or windy locations. Check the forecast on the day before the market and adjust before building the stalls.
What should I buy for plant market payments?: Prepare at least one payment terminal or cash register for each busy sales point, plus a cash float for change. Test terminals and power connections at least 24 hours before opening, and keep a backup payment option available.

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