Pizza workshop checklist: what to arrange and when

A pizza workshop needs more than dough and toppings. You need a suitable space, working ovens, enough tools for each station, and a clear way to handle dietary requirements. Start by confirming registrations and equipment, then plan recipes and shopping around the final participant count. On the day, allow time for ventilation, dough preparation, oven testing and topping setup before anyone starts cooking.

Organize this event for free with Lizzt

The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Send invitations
Process registrations
Collect dietary requirements
Update participant list
Reserve pizza ovens
Reserve workshop space
Create recipes and instructions
Set up workstations
2 people
Determine vegan options
Determine gluten-free options
Check the shopping list
Do non-perishable shopping
2 people
Buy fresh groceries
2 people
Check groceries
2 people
Prepare the dough in advance
2 people
Keep the dough chilled
Remind participants
Open venue
2 people
Ventilate room
Set up tables
3 people
Set up chairs
2 people
Set up workstations
3 people
Set up pizza ovens
3 people
Test the pizza ovens
2 people
Cut toppings
3 people
Set out sauce and cheese
2 people
Chill drinks
2 people
Lay out crockery and cutlery
2 people
Place allergen cards
Set up the reception table

Event

Receive participants
3 people
Give safety instructions
2 people
Demonstrate dough technique
2 people
Have participants shape the dough
4 people
Let guests choose toppings
3 people
Bake pizzas
4 people
Serve pizzas
3 people
Refill drinks
2 people
Serve coffee and tea
2 people
Clean work tables between uses
2 people
See participants off
2 people

Aftercare

Clear away food and drinks
3 people
Wash dishes
3 people
Clean work tables
3 people
Turn off pizza ovens
2 people
Collect waste
2 people
Sweep and mop the room
2 people
Return materials
2 people
Empty coolers
Clear away leftover stock
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 28
Buffet tablesqty 2

Equipment

Pizza ovensqty 2
Gas cylindersqty 4
Coolersqty 3
Kitchen timersqty 4

Kitchen

Dough bowlsqty 12
Measuring cupsqty 6
Kitchen scalesqty 3
Cutting boardsqty 8
Chef's knivesqty 8
Dough scrapersqty 12
Rolling pinsqty 12
Pizza peelsqty 6
Pizza cuttersqty 12
Mixing spoonsqty 8
Serving tongsqty 6
Oven mittsqty 6
Baking traysqty 8
Sealable storage binsqty 12
Ingredient Cupsqty 24

Tableware

Pizza platesqty 30
Drinking glassesqty 36
Coffee cupsqty 24
Cutlery setsqty 30
Serving plattersqty 8
Coffee potsqty 2
Water jugsqty 4

Decorations

Tableclothsqty 8
Menusqty 8
Allergen cardsqty 12

Lighting

String lightsqty 4

Cleaning

Waste binsqty 4
Cleaning bucketsqty 3
Floor squeegeesqty 2
Dustpan and brushqty 2
Washing-up bowlsqty 3

Catering

Groceries

Tips

Confirm registrations and dietary requirements at least 7 days before the workshop. Use the final participant list to plan vegan and gluten-free options instead of preparing them as an afterthought.
Reserve the workshop space and pizza ovens before sending invitations. Check that you have enough gas cylinders, oven mitts, pizza peels and timers for the number of workstations you plan to run.
Prepare the dough in advance and keep it chilled until needed. Give it enough time to become workable before the workshop, while keeping spare dough bowls and sealable storage bins available.
Split shopping into two stages: buy non-perishable ingredients first, then fresh groceries shortly before the event. Check every delivery against the shopping list and store chilled ingredients in coolers if a refrigerator is not available.
Open and ventilate the room before participants arrive, then set up tables, chairs and workstations. Test every pizza oven while there is still time to solve a gas, heat or ignition problem.

Frequently asked questions

How far in advance should I plan a pizza workshop?: Book the workshop space and pizza ovens at least 4 weeks ahead, especially if several groups need equipment. Finalise registrations and dietary requirements about 7 days before the workshop so recipes and quantities can be adjusted.
How much dough do I need for a pizza workshop?: Plan one individual pizza portion per participant, plus around 10% extra for mistakes, dropped dough or second attempts. Weigh the portions with kitchen scales so each workstation receives a consistent amount.
When should I prepare the pizza dough?: Prepare the dough far enough ahead for the recipe’s proving time, then keep it chilled until the workshop. Bring it out in time to soften before shaping, usually around 60–90 minutes before participants begin, depending on room temperature.
How many pizza ovens do I need for a workshop?: Allow one active oven for roughly 4–6 participants if everyone should stay involved. With fewer ovens, create smaller groups and use kitchen timers so dough does not wait unattended and the workshop keeps moving.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.

Organize this event for free with Lizzt

Organize for free and invite your contacts!