Painting Workshop Shopping List

Plan the shopping around the number of registered participants, not the room capacity. Each person needs a canvas, paint access, brushes, mixing space, water, and protection for clothing and surfaces. Add a small reserve for spills, damaged materials, and late registrations. Food and drinks also need their own quantities, while drying racks, extension cords, and hair dryers are easy to overlook until the paintings are finished.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 30
Reception desk

Equipment

Easelsqty 24
Drying racksqty 4
Hair dryersqty 2
Extension cordsqty 4
Power stripsqty 4
Portable speaker
Chargersqty 2

Painting supplies

Painting canvasesqty 30
Acrylic paint setsqty 30
Brushesqty 90
Mixing palettesqty 30
Water cupsqty 30
Apronsqty 30
Pencil setsqty 30
Eraser setsqty 30
Mixing knivesqty 30
Paper towelsqty 12
Table coversqty 6
Floor filmqty 2
Masking tapeqty 6
Paint potsqty 12
Paint palette traysqty 6
Project labelsqty 30

Tableware

Mugsqty 30
Glassesqty 30
Platesqty 30
Cutlery setsqty 30
Serving traysqty 4

Kitchen

Coffee maker
Kettlesqty 2
Thermos flasksqty 3
Coolersqty 2
Cutting boardsqty 2
Bread knivesqty 2
Serving tongsqty 4

Cleaning

Bucketsqty 4
Sponge clothsqty 12
Hand brushesqty 4
Tea towelsqty 12
Sink basinsqty 4

Decorations

Welcome sign
Table numbersqty 6

Catering

Groceries
- Coffee - 2 packs
- Black tea - 3 boxes
- Herbal tea - 2 boxes
- Semi-skimmed milk - 6 liters
- Oat milk - 3 liters
- Sugar - 1 pack
- Mints - 1 box
- Still mineral water - 24 bottles
- Sparkling mineral water - 12 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Grape juice - 3 packs
- Lemons - 8 pieces
- Ice cubes - 4 bags
- Butter - 3 packs
- Mini bake-at-home rolls - 36 pieces
- Whole grain bread - 4 loaves
- White bread rolls - 30 pieces
- Young cheese - 2,5 kilogram
- Back ham - 1,5 kilogram
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Cucumbers - 6 pieces
- Tomatoes - 2 kilograms
- Lettuce - 4 heads
- Bell peppers - 8 pieces
- Carrots - 2 kilogram
- Ready-made tomato soup - 8 liter
- Vegetable stock - 2 boxes
- Olive oil - 1 bottle
- Balsamic vinegar - 1 bottle
- Salt - 1 pack
- Black pepper - 1 canister
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Salted breadsticks - 3 bags
- Whole grain cookies - 4 packs
- Apples - 30 pieces
- Bananas - 24 pieces
- Grapes - 3 kilograms
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Dishwasher tablets - 30 pieces
- Cleaning gloves - 6 pairs
- Trash bags - 2 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Hand soap - 3 bottles
- Napkins - 200 pieces
- Cling film - 2 rolls
- Aluminum foil - 2 rolls

Tips

Buy one canvas and one apron per participant, plus at least 10% extra for late additions or damaged supplies. Check the canvas sizes before ordering so the easels and drying racks can hold them.
Provide one complete brush set per person and enough acrylic paint for the planned project. Shared paint works best when each table has several paint sets, mixing palettes, paint pots, and mixing knives.
Allow one water cup per painter, with a few spare cups for replacements. Put paper towels at every table rather than keeping one roll at the reception desk.
Protect both tables and floors before the first paint container is opened. Use table covers, floor film, and masking tape, and buy more tape than the visible floor area suggests because edges often need re-securing.
Check the equipment list at least one day before the workshop. Count easels and drying racks, test hair dryers, and bring enough extension cords, power strips, and chargers for the equipment you will actually use.

Frequently asked questions

What supplies do I need for a painting workshop?: For each participant, plan on one canvas, an apron, a brush set, access to acrylic paints, a mixing palette, a water cup, and basic pencil and eraser supplies. Add at least 10% extra canvases, aprons, and disposable materials.
How much paint do I need per person for a painting class?: For a typical session, provide several acrylic paint colours at each table rather than one small shared set for the whole room. Prepare enough paint for the full session and keep one extra paint set available for spills, dried paint, or a late registration.
How many easels and drying racks are needed for a painting workshop?: Provide one easel per active painter if everyone paints at the same time. A drying rack needs space for every finished canvas, so choose capacity for the full participant list and add room for at least two or three extra paintings.
What should I buy to protect the venue during a painting workshop?: Cover every worktable and the complete floor area around the tables with table covers and floor film. Keep masking tape and paper towels within reach at each table, and secure the protection before participants arrive, ideally at least 30 minutes before setup ends.

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