Painting Workshop Shopping List

Plan supplies by participant count, not by table. Each person needs a canvas, paint, brushes, mixing space and water, plus protection for clothing and work surfaces. Buy or prepare these items before setting up the worktables, and allow extra supplies for spills, damaged materials and late registrations. Food, coffee and drinks also need a separate count so the buffet does not run short during the workshop.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 8
Chairsqty 32
Buffet tablesqty 2
Check-in desk
Drying racksqty 4

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 2
Extension cordsqty 4
Power stripsqty 6
Presentation screen

Painting supplies

Canvas clothsqty 32
Acrylic paint setsqty 32
Brush setsqty 32
Mixing palettesqty 32
Water bowlsqty 32
Palette knivesqty 16
Painter’s spongesqty 16
Pencil setsqty 16
Erasersqty 32
Pencil sharpenersqty 8
Sketchbooksqty 32
Apronsqty 32
Paint traysqty 32
Mixing cupsqty 32
Covering filmqty 4
Painter's tapeqty 8
Project labelsqty 40

Tableware

Reusable cupsqty 50
Platesqty 40
Cutlery setsqty 40
Serving plattersqty 8
Serving spoonsqty 6

Kitchen

Cutting boardsqty 3
Chef's knifeqty 3
Bread basketsqty 3
Water jugsqty 4

Decorations

Name badgesqty 40
Table runnersqty 4

Cleaning

Bucketsqty 4
Cleaning clothsqty 16
Hand broomsqty 2
Vacuum cleaner
Mop headsqty 2

Lighting

Desk lampsqty 8

Catering

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 kilo
- Mints - 1 box
- Milk - 4 liters
- Oat milk - 3 liters
- Still mineral water - 12 liter
- Sparkling mineral water - 12 liters
- Cola - 6 liters
- Cola Zero - 6 liters
- Orange soda - 4 liters
- Apple juice - 4 liter
- Grape juice - 3 liters
- Sparkling water - 6 liters
- Apples - 30 pieces
- Bananas - 30 pieces
- Grapes - 3 kilos
- Cucumbers - 6 pieces
- Carrots - 2 kilo
- Cherry tomatoes - 2 kilos
- Mixed salad - 1.5 kilos
- Bell peppers - 12 pieces
- Hummus - 1.5 kilos
- Cream cheese - 1 kilo
- Young cheese - 1,5 kilo
- Herbed hummus - 750 grams
- Baguettes - 12 pieces
- Wholemeal bread - 6 loaves
- Wraps - 40 pieces
- Chicken breast slices - 1.5 kilos
- Falafel - 2 kilos
- Pesto sauce - 3 jars
- Mayonnaise - 1 jar
- Ketchup - 1 bottle
- Olive oil - 1 bottle
- Balsamic vinegar - 1 bottle
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Herb spice mix - 1 jar
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Salted pretzels - 3 bags
- Cookies - 5 packs
- Dark chocolate - 1 kilo
- Vegan cookies - 3 packs
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Sponges - 2 packs
- Rubber gloves - 6 pairs

Tips

Count one canvas, one apron and one basic painting setup per participant, then add 10% extra for late arrivals or damaged materials. This also gives you spare brushes, palettes and mixing cups.
Plan at least two brush sizes and one mixing palette per person so participants are not waiting to share equipment. Put extra brush sets and paint trays at a central supply point.
Buy enough acrylic paint for the chosen theme, with extra white and the main mixing colours. For a group of 20, prepare supplies for 22 participants rather than stopping to shop during the workshop.
Protect every worktable with covering film and keep painter’s tape available for securing edges. Add a clear drying area with drying racks before paint is handed out.
For refreshments, count one reusable cup and one plate per guest, plus 10% spare. Check coffee machines, kettles, coolers, extension cords and power strips before the day, especially if several stations share one room.

Frequently asked questions

What supplies does each person need for a painting workshop?: Allow one canvas cloth, one acrylic paint set, one brush set, one mixing palette, one water bowl, one apron and one pencil set with an eraser per participant. Add at least 10% spare supplies for a group of any size.
How much paint should I buy for a painting workshop?: For a typical session, plan one acrylic paint set per participant and add 10% extra. Buy additional white and the colours used most in the theme, because these usually run out first.
How many canvases do I need for a painting class?: Buy one canvas per registered participant, plus two extra for every 20 people. Prepare the canvas sheets before the workshop so the worktables are ready when guests arrive.
What should I buy to protect the room during a painting workshop?: Cover every worktable with covering film and keep painter’s tape for securing it. Provide one apron per participant and have extra film, tape and paper towels ready before setup begins.

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