Painting workshop shopping list

A painting workshop needs more than paint and canvases. You also need enough brushes, palettes, water cups, aprons and drying space for every participant, plus tables and chairs that support each workstation. Plan refreshments separately, including coffee, tea, cups and break snacks. This list helps you check quantities before shopping, so you do not discover missing materials when participants are already arriving.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 22
Work stoolsqty 4
Drying racksqty 3

Equipment

Easelsqty 22
Kettlesqty 2
Coffee maker
Extension cordsqty 3

Kitchen

Thermos flasksqty 3
Coolersqty 2

Tableware

Mugsqty 24
Glassesqty 24
Platesqty 24
Cutlery setsqty 24

Decorations

Name badgesqty 24
Table runnersqty 6
Display standsqty 12
Directional signsqty 6

Painting supplies

Acrylic paint setsqty 10
Painting canvasesqty 24
Brushesqty 60
Mixing palettesqty 24
Water cupsqty 24
Pencilsqty 24
Erasersqty 24
Palette knivesqty 12
Mixing bowlsqty 12
Apronsqty 24
Brush holdersqty 12
Worksheetsqty 24
Poster puttyqty 4
Rulersqty 12
Hair dryersqty 2

Cleaning

Washing-up tubsqty 3
Bucketsqty 3
Spongesqty 6
Cleaning clothsqty 12
Trash binsqty 4

Catering

Groceries
- Coffee - 2 packs
- Tea bags - 2 boxes
- Semi-skimmed milk - 4 liter
- Oat milk - 2 liter
- Sugar - 1 pack
- Mints - 1 box
- Spa Blauw - 4 bottles
- Sparkling water - 2 bottles
- Cola - 2 bottles
- Cola Zero - 2 bottles
- Sinas - 2 bottles
- Apple juice - 2 cartons
- Stir sticks - 1 pack
- Napkins - 3 packs
- Mini croissants - 30 pieces
- Mini muffins - 30 pieces
- Cheese rolls - 24 pieces
- Mini cheese sandwiches - 24 pieces
- Mini hummus sandwiches - 24 pieces
- Cucumbers - 4 pieces
- Cherry tomatoes - 4 trays
- Apples - 24 pieces
- Bananas - 24 pieces
- Grapes - 3 kilos
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Snacks - 2 bags
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Tablecloths - 6 pieces
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Dishwasher tablets - 1 pack
- Sponges - 2 packs
- Disposable gloves - 2 boxes
- Canvas boards - 24 pieces
- Acrylic paint - 10 sets
- Paper worksheets - 24 sheets
- Masking tape - 6 rolls
- Paper towels - 4 packs

Tips

Buy one canvas, one apron and at least one water cup per participant, then add 10% extra for damaged or misplaced items.
Plan three to four brushes per participant in mixed sizes. Include a few spare brushes because shared materials slow the workshop down.
Provide one mixing palette for every participant or pair, depending on the teaching format. Have extra mixing bowls ready for colours used by several people.
Allow one easel or stable work surface per participant and leave space for drying racks. Paintings need a safe place to dry before the room is cleared.
For refreshments, prepare two cups per person if coffee, tea and cold drinks are served. Keep kettles, a coffee maker and extension cords away from wet painting areas.

Frequently asked questions

How much painting material do I need per person for a workshop?: Plan one canvas, one apron, one water cup and one palette per person. Allow three to four brushes per participant, plus about 10% spare materials for breakage, spills or late registrations.
How many tables and chairs do I need for a painting workshop?: Provide one chair and one usable workstation per participant, with enough table space for a canvas, palette and water cup. Add at least one separate table for registration, refreshments or shared materials.
How many brushes should I buy for a painting class?: Buy three to four brushes per participant in different sizes and shapes. For a group of 20, that means 60 to 80 brushes, plus a small reserve for replacements.
What refreshments do I need for a painting workshop?: For a short workshop, plan two drinks per person for the first hour and one more for each additional hour. Add one or two break snacks per person, and buy extra cups, plates and cutlery if the session includes catering.

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