What to buy for a padel tournament

A padel tournament needs more than courts, players and a match schedule. This shopping list covers the equipment and practical supplies that keep matches moving, from padel balls and spare rackets to scoreboards, pens, water and coolers. Plan drinks and snacks around the number of players, referees and volunteers, and check everything before tournament day. Items such as overgrips, printed forms and participant badges are easy to overlook until registration starts.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 50
Bar stoolsqty 6
Clothes racksqty 2
Waste binsqty 6
Tableclothqty 8

Tableware

Reusable glassesqty 60
Coffee cupsqty 40
Platesqty 60
Cutlery setsqty 60
Serving plattersqty 12
Pitcherqty 4

Catering

Groceries
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Tonic - 6 bottles
- Spa Blauw - 48 bottles
- Spa Red - 24 bottles
- Iced tea - 8 bottles
- Non-alcoholic beer - 24 bottles
- Beer - 72 bottles
- White wine - 8 bottles
- Rosé - 6 bottles
- Red wine - 4 bottles
- Coffee - 4 packs
- Tea bags - 100 pieces
- Decaf coffee - 1 pack
- Milk - 8 liters
- Oat milk - 4 liters
- Sugar - 2 packs
- Mints - 1 box
- Lemons - 12 pieces
- Ice cubes - 12 bags
- Baguettes - 12 pieces
- Mini rolls - 80 pieces
- Butter - 1 kilo
- Young cheese - 2.5 kilos
- Aged cheese - 1.5 kilos
- Back ham - 1.5 kilos
- Chicken breast slices - 1.5 kilos
- Hummus - 1.5 kilos
- Cream cheese - 1 kilo
- Cucumbers - 8 pieces
- Tomatoes - 3 kilos
- Lettuce - 6 heads
- Bell peppers - 12 pieces
- Arugula - 6 bags
- Apples - 40 pieces
- Bananas - 40 pieces
- Grapes - 4 kilos
- Mandarins - 40 pieces
- Plain chips - 8 bags
- Paprika chips - 8 bags
- Tortilla chips - 6 bags
- Salted nuts - 2 kilos
- Rice cakes - 6 packs
- Muesli bars - 60 pieces
- Energy bars - 40 pcs
- Currant buns - 40 pieces
- Olives - 6 jars
- Pickles - 4 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Olive oil - 1 bottle
- Herb butter - 1 kilo
- Cookies - 6 packs
- Brownies - 60
- Chocolate bars - 40 pieces
- Sugar waffles - 40 pieces
- Diet biscuits - 4 packs
- Gluten-free sandwiches - 12 pieces
- Vegan toppings - 1 kilo
- Vegan sandwiches - 12 pieces
- Paper towels - 8 rolls
- Napkins - 500 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Trash bags - 60 pieces
- Dishwasher tablets - 30 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 10 pieces
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Hand gel - 4 bottles

Sports equipment

Padel ballsqty 48
Spare padel racketsqty 8
Overgripsqty 24
Scoreboardsqty 8
Competition formsqty 100
Pensqty 30
Whistlesqty 6
Training bibsqty 24
Conesqty 20
Resistance bandsqty 4
Sports bagsqty 4
Towelsqty 24
Crates of drinking waterqty 8
Coolersqty 6
Umbrellasqty 4

Equipment

Laptop
Tabletqty 2
Mobile card terminal
Printer
Extension cordsqty 6
Power stripsqty 6
Chargersqty 8
Mobile phoneqty 2
Portable speaker
Microphone
Power banksqty 4
Thermos flasksqty 6
Coffee makerqty 2
Kettlesqty 2
Refrigeratorsqty 2

Kitchen

Cutting boardsqty 6
Chef's knifeqty 4
Bread knivesqty 3
Serving tongsqty 8
Serving spoonsqty 6
Measuring cupsqty 4
Storage binsqty 12
Thermometerqty 2
Ice packsqty 24

Decorations

Tournament bannerqty 2
Buntingqty 6
Balloonsqty 50
Table cardsqty 20
Participant badgesqty 40
Wristbandsqty 50
Prizesqty 6
Medal ribbonsqty 6
Table décorqty 8

Lighting

String lightsqty 4
Battery lanternsqty 6

Cleaning

Bucketsqty 4
Mopsqty 4
Broom setsqty 3
Dustpan and brushqty 3
Microfiber clothsqty 20
Rubber glovesqty 8
Towel rollsqty 4
Laundry basketsqty 4

Tips

Pack at least one new tube of padel balls for every court in use, plus spare balls for damaged or lost balls. Keep spare padel rackets and overgrips at the registration or referee desk.
Allow 1.5 to 2 litres of drinking water per player for a tournament lasting several hours. Add extra water for referees and volunteers, and chill it in coolers before the first match.
Prepare one scorecard or competition form per scheduled match, plus at least 10% extra. Bring two pens per court so a missing or dried-out pen does not delay the results.
Buy snacks that can be eaten between matches without cutlery, and plan roughly 2 to 3 portions per participant. Use reusable glasses, plates and serving platters only if you have enough for the full player rotation.
Set aside the practical event equipment before shopping day: scoreboards, whistles, cones, training bibs, towels, umbrellas and waste bins. Check quantities against the final participant list, not the original estimate.

Frequently asked questions

How many padel balls do I need for a tournament?: Plan at least one tube of padel balls per court in use, with one or two spare tubes for a full tournament day. More balls may be needed if matches use separate balls or the courts are outdoors.
How much water should I buy for a padel tournament?: Allow 1.5 to 2 litres of water per player for a tournament lasting several hours. Add 0.5 litre per referee or volunteer, and keep the supply cold in coolers.
What food should I buy for a padel tournament?: Choose easy-to-eat snacks and allow 2 to 3 portions per participant, depending on the event length. Include extra portions for referees and volunteers, especially if players have back-to-back matches.
When should I check the padel tournament shopping list?: Check it once when registrations close and again 2 to 3 days before the tournament. Do the final quantity check after team assignments and the match schedule are fixed.

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