Orange Ball shopping list

An Orange Ball needs more than orange decorations and drinks. Use this shopping list to cover the practical setup: tables, chairs, tableware, buffet supplies, decorations, name badges and signs. Plan quantities from your confirmed guest count, then add a small buffer for breakages, spills and unexpected guests. Buy chilled drinks and fresh snack ingredients close to the event, while ordering hired furniture and printed materials early enough for delivery and corrections.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
High tablesqty 6
Buffet tablesqty 4
Dining tablesqty 10
Chairsqty 100
Bar stoolsqty 12
Coat racksqty 2
Clothes hangersqty 100
Bollardsqty 6
Dance floor panelsqty 24

Tableware

Dinner platesqty 120
Pastry platesqty 120
Soup bowlsqty 100
Water glassesqty 140
Wine glassesqty 100
Coffee cupsqty 100
Coffee spoonsqty 100
Table knivesqty 120
Table forksqty 120
Serving spoonsqty 20

Decorations

Orange flagsqty 12
Orange balloonsqty 200
Balloon pumpqty 2
Buntingqty 12
Tableclothsqty 14
Napkin holdersqty 12
Photo backdrop
Photo propsqty 20
Name badgesqty 120
Directional signsqty 8
Prize ribbonsqty 20

Equipment

Speakersqty 2
Mixer
Microphoneqty 2
Microphone standsqty 2
Audio cablesqty 6
Power stripsqty 8
Extension cordsqty 8
Coolersqty 4
Food warmersqty 4
Coffee machinesqty 2
Kettlesqty 2
Extension cordsqty 2

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Mixing bowlsqty 6
Serving plattersqty 20
Serving tongsqty 12
Measuring cupsqty 4
Aluminum foilqty 4
Cling filmqty 4

Cleaning

Waste binsqty 8
Mopsqty 4
Bucketsqty 4
Broom setsqty 3
Cleaning clothsqty 20
Hand soap dispensersqty 4

Lighting

String lightsqty 6
LED lampsqty 12
Tealight holdersqty 20
Flashlightsqty 4

Sports equipment

Orange quiz cardsqty 120
Children’s coloring pagesqty 100
Colored pencilsqty 12
Gamesqty 6

Catering

Groceries
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Blackcurrant syrup - 4 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Multivitamin juice - 6 cartons
- 0.0 beer - 6 crates
- Beer - 4 crates
- Rosé - 12 bottles
- White wine - 12 bottles
- Red wine - 8 bottles
- Coffee - 4 packs
- Decaffeinated coffee - 2 packs
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Earl Grey tea - 2 dozen
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Lemons - 3 kilos
- Ice cubes - 20 kilo
- Coffee biscuits - 6 packs
- Baguettes - 12 pieces
- Mini pistolets - 120 pieces
- Mini croissants - 100 pieces
- Unsalted butter - 2 kilos
- Hummus - 2 kilos
- Cream cheese - 2 kilo
- Young cheese - 3 kilos
- Brie - 2 kilos
- Ham - 2 kilos
- Chicken breast slices - 2 kilos
- Smoked salmon - 1 kilo
- Egg salad - 2 kilo
- Cucumbers - 12 pieces
- Tomatoes - 5 kilos
- Red bell peppers - 3 kilos
- Carrots - 3 kilos
- Celery - 2 kilo
- Cherry tomatoes - 3 kilos
- Mixed lettuce - 3 kilos
- Potato salad - 5 kilos
- Pasta salad - 5 kilos
- Raw vegetable salad - 4 kilo
- Pasta - 5 kilos
- Pesto sauce - 2 kilos
- Tomato sauce - 4 liters
- Grated cheese - 2 kilos
- Chicken breast - 6 kilo
- Falafel - 4 kilos
- Vegetarian meatballs - 3 kilos
- Ground beef - 5 kilos
- Mini burgers - 120 pcs
- Hamburger buns - 120 pieces
- Veggie burger buns - 30 pieces
- French fries - 15 kilo
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 2 bottles
- Garlic sauce - 3 bottles
- Satay sauce - 3 kilos
- Salt - 1 kilo
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Italian herbs - 250 grams
- Garlic powder - 250 grams
- Olive oil - 2 liters
- Vinegar - 1 liter
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 5 kilos
- Oranges - 6 kilos
- Mini tompouces - 120 pieces
- Orange cupcakes - 100 pieces
- Chocolate cookies - 6 packs
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted peanuts - 3 kilos
- Snack nuts - 3 kilos
- Candy mix - 4 kilos
- Popcorn - 3 kilos
- Paper napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Dishwasher tablets - 60 pieces
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls

Tips

Count every place setting before shopping: one dinner plate, fork, knife, water glass and napkin per guest, plus at least 10% extra for breakages or replacements.
Allow two to three drinks per person for the first hour, then one drink per person per hour. Chill the first batch before guests arrive and keep reserve drinks accessible.
Order tables, chairs, high tables, bar stools, coat racks and tents as soon as the venue and guest count are confirmed; a two-week buffer gives you time to fix missing items.
Buy orange flags, balloons, bunting, tablecloths and photo props together so the colour scheme is consistent. Check that you have a balloon pump and enough fixing materials before decorating day.
Prepare name badges, directional signs and program order slips before the event. Print at least 10% extra and keep a spare set at the registration point.

Frequently asked questions

What do I need for an Orange Ball?: Plan for furniture, tableware, drinks, snacks, decorations, name badges and directional signs. Start with one complete place setting per guest, add 10% spare tableware, and match furniture quantities to the confirmed attendance.
How many drinks should I buy for an Orange Ball?: For the first hour, allow two to three drinks per person, followed by one drink per person per hour. Add extra water and keep a reserve supply separate from the drinks placed out at the start.
When should I order furniture for an Orange Ball?: Order tents, tables, chairs, coat racks and other hired furniture at least two weeks before the event. Confirm the final guest count and delivery time as soon as the venue is booked.
How many decorations do I need for an Orange Ball?: Buy enough tablecloths and table decorations for every dining and buffet table, then use flags and bunting to mark the main guest areas. Keep at least 10% spare balloons, printed signs and name badges for damage or late changes.

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