Oliebollen campaign checklist: plan the sale step by step

An oliebollen campaign combines food preparation, volunteer coordination and a temporary sales setup. Start by confirming the sales location and checking permit requirements, then arrange volunteers, fryers, tents and tables before announcing the sale. In the final days, check supplies, prepare the dough ingredients and arrange cash change and payment equipment. On the day itself, set up safely, keep drinks chilled and leave enough time for the dough to rise before frying and serving.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm the sales location
Check permit requirements
Invite volunteers
Process registrations
Collect dietary requirements
Reserve fryers
Reserve tents and tables
Assign volunteers
Prepare a price list
Announce sale
Print price lists and signs
Check the shopping list
Check supplies and equipment
2 people
Do the shopping
2 people
Arrange cash change
Gather materials
2 people
Chill drinks
2 people
Soak raisins
Wash and cut apples
2 people
Prepare dough
3 people
Let Dough Rise
Clean the sales area
2 people
Set up tents
4 people
Set up tables
3 people
Set up fryers safely
3 people
Connect power and cables
2 people
Set Up Packaging Station
2 people
Set up the payment point
2 people
Hang up price lists
2 people
Give safety instructions

Event

Bake the first oliebollen
3 people
Sell oliebols
3 people
Sell apple fritters
2 people
Fry oliebollen
3 people
Pack oliebols
2 people
Settle payments
2 people
Sell drinks
Refill drinks
Restock supplies
2 people
Check baking temperature
Keep the workspace clean
2 people
Replace waste bags

Aftercare

Turn off fryers
2 people
Count cash and stock
2 people
Package leftover food
2 people
Wash tableware and equipment
3 people
Take down tables and tents
4 people
Clean the sales area
3 people
Take waste to the collection point
2 people
Return borrowed equipment
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentqty 2
Tablesqty 6
Folding chairsqty 4
Tableclothqty 6

Equipment

Electric fryerqty 2
Digital kitchen thermometerqty 2
Payment terminal
Extension cordqty 4
Power stripqty 3
Cable matqty 6
Cool boxqty 3

Kitchen

Large Mixing Bowlqty 4
Dough Bucketqty 3
Measuring cupqty 3
Serving spoonqty 4
Oliebollen tongsqty 6
Skimmerqty 4
Cutting boardqty 3
Chef's knifeqty 3
Whiskqty 4
Rooster panqty 8

Tableware

Serving trayqty 8
Reusable cupsqty 40
Dishpanqty 3

Decorations

Price signqty 3
Arrow signqty 4
Tapeqty 4
Cable tiesqty 100

Lighting

Construction lampqty 4

Safety

Fire extinguisherqty 2
Heat-resistant glovesqty 4
Apronqty 8
First aid kit

Cleaning

Broomqty 2
Dustpan and brushqty 2
Mopqty 3

Catering

Cash Boxqty 2
Calculatorqty 2
Groceries

Tips

Confirm the location and permit requirements before inviting volunteers or announcing the sale. Allow at least two weeks for approvals if your municipality requires an application.
Reserve fryers, tents and tables early, then assign volunteers to clear roles such as frying, serving, payments, setup and cleanup. A written rota prevents gaps during busy periods.
Check power and safety before the event: test the extension cords, power strip and payment terminal, protect cables with a cable mat, and keep a fire extinguisher near the fryers.
Do the shopping after checking both the ingredient list and equipment. This is when missing items such as a digital kitchen thermometer, dough bucket, skimmer or oliebollen tongs are easiest to replace.
Prepare raisins, apples and dough according to the schedule, and allow enough rising time before frying. Print price lists and arrow signs before setup so volunteers are not making signs while customers arrive.

Frequently asked questions

How far in advance should I organise an oliebollen campaign?: Start planning at least two to four weeks ahead. Confirm the location, check permits, reserve fryers and tents, invite volunteers and announce the sale before the final shopping week.
How many volunteers do I need for an oliebollen sale?: Plan for at least four people during a busy sales period: one or two frying, one serving, one handling payments and one restocking or managing the queue. Add another volunteer if the sale runs for more than three hours.
When should I prepare oliebollen dough?: Prepare the dough early enough for it to rise before frying, usually several hours before sales begin depending on the recipe and room temperature. Soak the raisins and prepare the apples before mixing the dough so the process does not stall.
What equipment do I need to sell oliebollen safely?: You need a fryer, thermometer, skimmer, oliebollen tongs, serving trays and suitable power equipment, plus a fire extinguisher. Set up tents and tables first, protect electrical cables, and check the fryer area before heating the oil.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.