Mushroom excursion shopping list

A mushroom excursion needs more than baskets and a field guide. Plan for changing weather, uneven paths, a shared meal and a group that may return after daylight fades. This checklist covers the practical supplies for registration, a safety briefing, guided groups, soup and drinks, plus the equipment needed to examine and record finds. Check quantities against your group size, route length and the number of guides before shopping.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 4
Folding chairsqty 36
Party tent
Coat rack

Tableware

Reusable mugsqty 40
Reusable bowlsqty 40
Reusable platesqty 40
Reusable cutleryqty 40
Water glassesqty 40

Kitchen

Thermos flasksqty 6
Soup kettlesqty 2
Cutting boardsqty 4
Bread knivesqty 4
Serving spoonsqty 4
Coolersqty 4

Equipment

Kettlesqty 2
Camping stovesqty 2
Gas cylindersqty 2

Lighting

LED lanternsqty 8
Flashlightsqty 36
Headlampsqty 8

Excursion materials

Mushroom guidesqty 12
Hand Lensesqty 12
Mushroom basketsqty 12
Findings binsqty 36
Field notebooksqty 36
Pencil setsqty 12
Camerasqty 4

Safety

First aid kitsqty 2
Whistlesqty 8
Reflective vestsqty 8
Mobile phonesqty 6

Decorations

Route arrowsqty 30
Name stickersqty 40
Markersqty 12

Cleaning

Waste binsqty 4
Towelsqty 12
Dish brushesqty 4

Catering

Groceries
- Coffee - 2 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Cocoa Powder - 1 canister
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Sugar - 1 kilogram
- Honey - 1 jar
- Spa Blauw - 6 bottles
- Sparkling mineral water - 4 bottles
- Apple juice - 4 liter
- Orange juice - 4 liters
- Cola - 3 bottles
- Cola Zero - 3 bottles
- Bread - 10 loaves
- Wholemeal bread - 6 loaves
- Butter - 1 kilogram
- Young cheese - 2 kilograms
- Aged cheese - 2 kilogram
- Hummus - 12 tubs
- Cream cheese - 8 tubs
- Turkey fillet - 1.5 kilograms
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Arugula - 6 bags
- Bell peppers - 12 pieces
- Onion - 1 kilogram
- Vegetable soup - 12 liters
- Tomato soup - 12 liters
- Soup sticks - 6 packs
- Apples - 40 pieces
- Bananas - 30 pieces
- Grapes - 4 kilograms
- Plain chips - 6 bags
- Paprika chips - 6 bags
- Oatmeal cookies - 6 packs
- Gluten-free crackers - 4 packs
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Mustard - 2 jars
- Salt - 1 pack
- Black pepper - 1 canister
- Paprika powder - 1 can
- Garlic powder - 1 canister
- Olive oil - 1 bottle
- Lemon juice - 2 bottles
- Napkins - 6 packs
- Paper towels - 6 rolls
- Trash bags - 4 rolls
- Dish soap - 2 bottles
- Cleaning sponges - 2 packs
- All-purpose cleaner - 2 bottles
- Hand soap - 4 bottles
- Hand sanitizer gel - 4 bottles
- Wet wipes - 6 packs

Tips

Pack one mushroom basket or findings container per participant or pair, plus one field notebook and pencil set for each small group. Add a hand lens to every guide’s kit so specimens can be checked without crowding around one tool.
For a group meal, allow one reusable mug, bowl, plate and full set of cutlery per person, then add 10% spare tableware. Plan about 400–500 ml of soup and two bread portions per participant.
Allow at least 1 litre of drinking water per person for a half-day outing, with extra on warm or exposed routes. Use coolers for food and chilled drinks, and fill thermos flasks shortly before departure.
Prepare lighting for the return trip even if the excursion starts in daylight: one headlamp or flashlight per participant, plus LED lanterns at the reception and meal area. Charge batteries the day before and carry spares.
Keep one first aid kit with the lead guide and another at the meeting point for groups using separate routes. Give each guide a whistle and check gas cylinders, camping stoves and kettles before preparing soup outdoors.

Frequently asked questions

What should I bring on a mushroom excursion?: Bring a mushroom basket or findings container, a field guide, hand lens, notebook, pencil, suitable clothing, water and a flashlight or headlamp. For organised groups, also provide one first aid kit and whistle per guide team.
How much food and drink do I need for a mushroom walk?: Plan 400–500 ml of soup, two bread portions and at least 1 litre of drinking water per person for a half-day excursion. Add 10% extra portions when attendance is not final.
How many mushroom baskets do I need?: Use one basket or findings container per person for individual collecting, or one for every two participants when finds are shared. Keep at least two spare containers for damaged or wet equipment.
When should I prepare the equipment for a mushroom excursion?: Check the route equipment, field materials and safety supplies 1–2 days beforehand. Charge batteries the night before, and prepare soup, chilled drinks and packed food on the day of the excursion.

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