What you need for a Municipal Bazaar
A Municipal Bazaar needs more than market stalls and tables. You will also need equipment for exhibitors, seating for visitors, servingware for food and drinks, and kitchen items for keeping refreshments ready. Plan quantities from the number of exhibitors and expected visitors, then add a 10% spare margin for cups, plates and cutlery. Items such as coat racks, clothes hangers, waste bins and change for cash payments are easy to overlook until setup day.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Market stallsqty 12
- Party tentsqty 2
- Tablesqty 18
- Foldable tablesqty 4
- Chairsqty 120
- Bar stoolsqty 6
- Buffet tablesqty 4
- Waste binsqty 8
- Coat racksqty 3
- Clothes hangersqty 80
Tableware
- Coffee cupsqty 100
- Tea glassesqty 100
- Drinking glassesqty 150
- Wine glassesqty 60
- Platesqty 150
- Soup bowlsqty 80
- Coffee spoonsqty 100
- Tablespoonsqty 100
- Forksqty 100
- Knivesqty 100
- Serving spoonsqty 12
- Serving traysqty 12
Kitchen
- Coffee machinesqty 3
- Kettlesqty 3
- Thermos flasksqty 8
- Soup kettlesqty 2
- Food warmersqty 4
- Cutting boardsqty 6
- Chef’s knives and bread knivesqty 8
- Mixing bowlsqty 8
- Measuring cupsqty 4
- Kitchen tongsqty 8
- Coolersqty 6
- Serving plattersqty 16
Equipment
- Speakersqty 2
- Microphone
- Mixer
- Extension cordsqty 8
- Power stripsqty 8
- Payment terminal
- Cash boxesqty 2
- Calculatorsqty 2
Lighting
- LED light stringsqty 6
- Outdoor lightsqty 4
Decorations
- Tableclothsqty 20
- Buntingqty 10
- Balloonsqty 150
- Flower arrangementsqty 12
- Price tagsqty 100
- Route signsqty 12
- Information boardsqty 6
- Chalkboardsqty 8
Catering
- Groceries
- Coffee - 8 packs
- Decaffeinated coffee - 2 packs
- Black tea - 4 boxes
- Herbal tea - 2 boxes
- Sugar - 5 kilograms
- Sweeteners - 3 boxes
- Milk - 12 liters
- Oat milk - 4 liters
- Lemons - 2 kilograms
- Cola - 12 bottles
- Cola Zero - 10 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Sparkling mineral water - 8 bottles
- Still mineral water - 12 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Alcohol-free beer - 4 crates
- Beer - 5 crates
- White wine - 12 bottles
- Red wine - 8 bottles
- Raisin bread - 6 pieces
- White casinobread - 12 loaves
- Brown casino bread - 12 loaves
- Bread rolls - 100 pieces
- Mini currant buns - 60 pieces
- Unsalted butter - 2 kilograms
- Margarine - 2 kilograms
- Young cheese - 4 kilograms
- Aged cheese - 3 kilograms
- Ham - 3 kilograms
- Chicken breast slices - 3 kilograms
- Hummus - 2 kilograms
- Peanut butter - 3 jars
- Jam - 4 jars
- Cucumbers - 12 pieces
- Tomatoes - 4 kilogram
- Lettuce - 8 heads
- Red onions - 2 kilograms
- Peppers - 3 kilograms
- Mushrooms - 2 kilogram
- Potatoes - 10 kilograms
- Carrots - 5 kilograms
- Leek - 3 kilograms
- Onions - 3 kilograms
- Garlic - 4 bulbs
- Vegetable stock - 2 boxes
- Chicken broth - 2 boxes
- Diced tomatoes - 12 cans
- Chickpeas - 8 cans
- Corn - 6 cans
- Cream - 4 liters
- Crème fraîche - 2 kilograms
- Olive oil - 2 liters
- Sunflower oil - 2 liters
- Salt - 1 kilogram
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Curry powder - 250 grams
- Italian herbs - 3 jars
- Mayonnaise - 4 jars
- Ketchup - 4 bottles
- Mustard - 3 jars
- Garlic sauce - 3 bottles
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snack mix - 6 bags
- Savory nuts - 6 bags
- Cookies - 10 packs
- Syrup waffles - 8 packs
- Cake - 8 pieces
- Apple pies - 6 pieces
- Grapes - 5 kilograms
- Apples - 6 kilogram
- Bananas - 4 kilogram
- Strawberries - 3 kilograms
- Lemon cake - 4 pieces
- Frozen ice cream - 6 boxes
- Sugar waffles - 100 pieces
- Whipped cream - 12 aerosol cans
- Vanilla sauce - 4 packs
- Paper napkins - 600 pieces
- Paper cups - 300 pieces
- Coffee filters - 2 packs
- Cocktail sticks - 2 boxes
- Baking paper - 3 rolls
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Paper towels - 12 rolls
- Trash bags - 4 rolls
- Toilet paper - 48 rolls
- Hand soap - 6 dispensers
- Dish soap - 4 bottles
- Sponges - 2 packs
- Microfiber cloths - 2 packs
- All-purpose cleaner - 4 bottles
- Toilet cleaner - 4 bottles
- Paper towels - 8 packs
- Disinfectant spray - 3 bottles
- AA batteries - 12 pieces
- AAA batteries - 12 pieces
- Tealights - 100 pieces
- Glue - 4 tubes
- Adhesive tape - 8 rolls
- Markers - 3 sets
- Ballpoint pens - 2 boxes
- Notepads - 6 pieces
- Raffle tickets - 500 pieces
- Wristbands - 300 pieces
Tips
- Count one table or stall space for each confirmed exhibitor, then keep at least one spare folding table for registration, prizes or last-minute needs.
- For refreshments, allow at least 2 drinking glasses, 1 plate and 1 complete set of cutlery per expected guest, plus 10% extra for breakage and replacements.
- Provide one waste bin for every 25 to 30 guests and place bins near food service points, entrances and the seating area so rubbish does not collect on tables.
- If coffee and tea are served throughout the event, plan one coffee machine or kettle for each separate serving point and use thermos flasks to reduce queues.
- Prepare cash and change before opening: keep enough small notes and coins for the first 2 hours, and arrange the payment terminal and its power or charging setup before exhibitors arrive.
Frequently asked questions
- What should I buy for a Municipal Bazaar?
- Start with one stall or table space per exhibitor, plus chairs, waste bins, servingware and refreshment equipment. Add coffee cups, tea glasses, drinking glasses, plates, bowls and cutlery according to your guest count, with 10% extra for breakage.
- How many tables do I need for a Municipal Bazaar?
- Plan one market stall, table or folding table for each confirmed exhibitor. Reserve at least 1 extra table for registration, raffle prizes or unexpected needs, and add buffet tables if food is served.
- How much tableware is needed for a bazaar?
- For a standing event, allow 2 drinking glasses and 1 plate per guest, plus one complete set of cutlery for each person likely to eat. Add 10% spare stock and provide extra cups, spoons and bowls if coffee, tea or soup is served.
- What do I need for serving coffee and food at a Municipal Bazaar?
- Prepare at least 1 coffee machine or kettle per serving point, thermos flasks for refills, and soup kettles or food warmers for hot dishes. Have cutting boards, chef’s and bread knives, mixing bowls and serving trays ready before catering arrives.
Start this plan in Lizzt
Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.
Use this planFree to start — no credit card.