What You Need for a Mosaic Workshop

A mosaic workshop needs more than tiles and glue. You will need a prepared work area, enough tools for each table, protective equipment, and a simple drinks and catering setup. Start by counting registered participants, then buy materials with a small spare allowance so one broken tile or misplaced tool does not stop the session. Check electrical items, lighting and table protection before the workshop day, and chill drinks or prepare hot water shortly before guests arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 6
Chairsqty 45
Reception desk
Serving trolley

Tableware

Reusable cupsqty 50
Coffee cupsqty 45
Platesqty 50
Cutlery setsqty 50
Soup ladlesqty 3

Equipment

Kettlesqty 2
Coffee machinesqty 2
Coolersqty 3
Extension cordsqty 4
Power stripsqty 4

Lighting

Table lampsqty 6

Kitchen

Thermos flasksqty 4
Cutting boardsqty 3
Bread knivesqty 3
Serving spoonsqty 3
Soup potsqty 2

Mosaic materials

Wooden basesqty 45
Ceramic mosaic tilesqty 12
Glass mosaic tilesqty 8
Mosaic pliersqty 12
Glue brushesqty 45
Glue cupsqty 45
Grout spatulasqty 12
Sandpaperqty 50
Protective gogglesqty 45
Work glovesqty 45
Mixing cupsqty 20
Mixing spatulasqty 20
Covering filmqty 2
Paper work matsqty 50

Decorations

Name badgesqty 50
Pensqty 50
Project labelsqty 50

Cleaning

Waste binsqty 4
Washing-up tubsqty 3
Spongesqty 12
Hand broomsqty 3
Eye-catchersqty 3

Catering

Groceries
- Coffee - 2 packs
- Tea assortment - 3 boxes
- Sugar - 1 kilo
- Mints - 1 box
- Semi-skimmed milk - 6 liters
- Oat milk - 3 liters
- Lemon tea - 1 box
- Sparkling water - 12 bottles
- Still water - 12 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Apple juice - 3 packs
- Orange juice - 3 cartons
- Bread - 8 loaves
- Butter - 3 packs
- Young cheese - 2 kilos
- Hummus - 6 tubs
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Cucumber - 8 pieces
- Cherry tomatoes - 2 kilos
- Carrots - 2 kilo
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snack mix - 4 bags
- Rice cakes - 5 packs
- Whole grain crackers - 5 packs
- Raisins - 2 kilos
- Apples - 50 pieces
- Bananas - 40 pieces
- Grapes - 4 kilos
- Mini muffins - 60 pieces
- Vegetarian soup - 8 liters
- Gluten-free crackers - 2 packs
- Gluten-free bread - 2 loaves
- Vegan cookies - 3 packs
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Hand soap - 3 bottles
- Hand sanitizer - 3 bottles

Tips

Buy enough wooden bases for every participant, then add 10% extra for damaged pieces or last-minute registrations. Sort ceramic and glass tiles into separate containers before the workshop so participants can choose materials quickly.
Plan shared tools by table rather than by person. A practical starting point is one pair of mosaic pliers, several glue brushes and glue cups, and at least one grout spatula per work table; add more if participants will work independently.
Protect every work table before materials are distributed. Keep sandpaper, work gloves and protective goggles at each table instead of leaving safety equipment at reception, where it is easy to overlook.
Count cups, plates and cutlery against the confirmed participant list, not the original invitation total. Prepare at least one reusable cup per person plus a small buffer, and check that coffee cups match the number of kettles or coffee machines in use.
Do not leave power and lighting checks until participants arrive. Test extension cords, power strips and table lamps on the previous day, and keep cables away from wet areas and walkways. Keep coolers ready for drinks and thermos flasks available for hot water or coffee.

Frequently asked questions

How many mosaic materials do I need per person?: Provide one wooden base and one set of protective goggles and work gloves per participant. Buy at least 10% extra bases and tiles, because pieces can break and a few people may need replacement materials.
How many mosaic pliers are needed for a workshop?: Plan at least one pair of mosaic pliers per work table. If each table seats more than four participants, provide two pairs so people are not waiting to cut tiles.
What should I buy for drinks and coffee at a mosaic workshop?: Provide one reusable cup per participant, plus 10% extra, and match the number of coffee cups to the expected coffee drinkers. Have enough kettle or coffee-machine capacity to prepare drinks during the first 30 minutes, with coolers for cold drinks and thermos flasks for hot beverages.
When should I check the mosaic workshop shopping list?: Do a full materials and equipment check at least one day before the workshop. Complete the shopping trip early enough to chill drinks and replace missing items before tables are set up.

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