Mini Golf Tournament Checklist

A mini golf tournament runs smoothly when the course, player list, scoring system, and event-day roles are settled before anyone picks up a club. Start by securing the course and setting the rules, then manage registrations, dietary requirements, starter groups, and the match schedule. In the final days, prepare scorecards, prizes, snacks, coolers, signs, and registration materials. This checklist covers the 44 planning tasks and 33 supplies needed to move from the first booking to the final score.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve the mini-golf course
Set tournament rules
2 people
Send invitations
2 people
Process registrations
Collect dietary requirements
Close the participant list
Assign starter groups
2 people
Confirm court reservation
Collect prizes and medals
Do the shopping
2 people
Prepare scorecards
2 people
Print the match schedule
Pack up the prize table
Fill coolers
2 people
Prepare snacks
3 people
Set up tables and chairs
3 people
Set up the registration table
2 people
Post competition information
2 people
Hang decorations
2 people
Check mini golf equipment
2 people

Event

Receive participants
3 people
Hand out race numbers
2 people
Explain the tournament rules
Guide the First Round
4 people
Enter first-round scores
2 people
Refill drinks
2 people
Serve snacks
3 people
Assist with the second round
4 people
Set up the dinner buffet
3 people
Serve dinner buffet
4 people
Guide the final round
4 people
Check final scores
2 people
Announce the winners
2 people
Present prizes and medals
2 people
See participants off
2 people

Aftercare

Collect waste
3 people
Wash dishes
3 people
Clear tables and chairs
3 people
Clean the venue
3 people
Remove decorations
2 people
Pack leftover food
2 people
Return mini golf equipment
2 people
Empty coolers
2 people
Share the results

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 60
Registration desk
Buffet tablesqty 3
Waste binsqty 4

Sports equipment

Mini golf clubsqty 60
Mini golf ballsqty 60
Scorecardsqty 180
Pencilsqty 60
Bib numbersqty 60
Conesqty 12
Measuring cup for scoresqty 2

Equipment

Laptop
Printer
Extension cordsqty 3
Power stripsqty 3
Coolersqty 4
Megaphone

Tableware

Reusable cupsqty 100
Platesqty 70
Cutlery setsqty 70
Serving spoonsqty 6
Coffee cupsqty 40

Kitchen

Cutting boardsqty 3
Chef’s knives and bread knivesqty 4
Serving plattersqty 8
Bread basketsqty 4

Decorations

Balloonsqty 80
Buntingqty 8
Tableclothsqty 8
Trophiesqty 3

Lighting

String lightsqty 4

Catering

Groceries

Tips

Confirm the course reservation at least 7 days before the tournament, including the playing time, number of players, available clubs and balls, and any limits on group size.
Close registrations 3 to 5 days before the event so you can assign starter groups, print the match schedule, prepare bib numbers, and account for dietary requirements.
Prepare one scorecard and pencil per player, then print at least 10% extra copies. Keep the scorecards, schedule, laptop, and printer supplies together at the registration desk.
Arrive 60 to 90 minutes early for tables, chairs, registration, buffet service, decorations, coolers, and competition information. Check the mini golf equipment before participants arrive.
Plan the first round with groups of 3 or 4 players where possible. Explain the rules before starting, use a megaphone for larger groups, and enter first-round scores as soon as each group finishes.

Frequently asked questions

How far in advance should I book a mini golf tournament?: Book the course 4 to 8 weeks ahead, especially if the event is on a weekend. Confirm the reservation again 7 days before the tournament and check the final player capacity.
When should I close registration for a mini golf tournament?: Close the participant list 3 to 5 days before the event. That gives you enough time to assign starter groups, print the match schedule, prepare bib numbers, and share dietary requirements.
How many mini golf players should be in each group?: Use groups of 3 or 4 players for a steady pace. For a 24-player tournament, plan 6 to 8 starter groups and adjust them to match the course’s capacity and timing.
How early should I arrive to set up a mini golf tournament?: Allow 60 to 90 minutes before the first tee time. Use that time to set up the registration and buffet tables, fill coolers, post competition information, check clubs and balls, and arrange prizes and medals.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.