Language camp shopping list

A language camp needs more than food and drinks. You also need reusable tableware, cooking equipment, language materials and reliable power for laptops and presentations. Use the participant count and number of camp days to calculate quantities, then separate items to buy from equipment to borrow or bring. Order non-food supplies early, and leave refrigerated items and drinks until the final shopping run. Pack one language kit per participant so registration and activities run smoothly from the first session.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 40
Coat racksqty 4
Storage cratesqty 12

Tableware

Reusable mugsqty 40
Reusable drinking glassesqty 40
Platesqty 40
Soup bowlsqty 40
Cutlery setsqty 40
Serving plattersqty 8

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Serving spoonsqty 6
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 4

Equipment

Laptopsqty 6
Projector
Projection screen
Bluetooth speakerqty 2
Extension cordsqty 4
Power stripsqty 6

Course materials

Whiteboardsqty 4
Flip chartsqty 4
Whiteboard markersqty 24
Pensqty 50
Pencilsqty 50
Erasersqty 40
Notepadsqty 40
Dictionariesqty 10
Language card setsqty 8
Colored pencilsqty 10
Scissorsqty 10
Glue sticksqty 10
A4 paperqty 5
A3 paperqty 2
Rolls of tapeqty 6
Name badge holdersqty 40
Certificate foldersqty 40

Sports equipment

Footballsqty 2
Conesqty 20
Ropesqty 8
Frisbeesqty 6
Skipping ropesqty 10

Decorations

Buntingqty 6
Balloonsqty 100
Colored paperqty 3
Poster puttyqty 4

Lighting

Battery lanternsqty 6

Cleaning

Waste binsqty 6
Bucketsqty 4
Cleaning clothsqty 20
Dish brushesqty 4
Hand soap dispensersqty 4

Safety

First aid kitsqty 2
Flashlightsqty 6
Whistlesqty 6
Reflective vestsqty 6

Catering

Groceries
- Whole wheat bread - 12 loaves
- White bread - 6 loaves
- Pistolets - 50 pieces
- Croissants - 45 pieces
- Whole grain crackers - 6 packs
- Oatmeal - 3 kilo
- Cornflakes - 3 packs
- Muesli - 2 packs
- Semi-skimmed milk - 18 liters
- Plant-based milk - 6 liters
- Yogurt - 8 liter
- Butter - 1 kilo
- Young cheese - 2 kilos
- Hummus - 1.5 kilos
- Peanut butter - 3 jars
- Strawberry jam - 3 jars
- Chocolate spread - 3 jars
- Turkey breast - 1,5 kilo
- Cucumbers - 8 pieces
- Tomatoes - 3 kilos
- Bell peppers - 2 kilos
- Carrots - 2 kilo
- Lettuce - 6 heads
- Apples - 5 kilo
- Bananas - 5 kilo
- Grapes - 3 kilos
- Oranges - 4 kilo
- Lemons - 1 kilo
- Strawberries - 2 kilos
- Chicken breast - 4 kilos
- Vegetarian burgers - 40 pieces
- Ground beef - 3 kilos
- Chickpeas - 8 cans
- Rice - 4 kilos
- Pasta - 4 kilo
- Potatoes - 5 kilos
- Tomato sauce - 8 jars
- Corn - 6 cans
- Kidney beans - 6 cans
- Onions - 2 kilos
- Garlic - 4 bulbs
- Grated cheese - 2 kilos
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Mustard - 2 jars
- Olive oil - 2 bottles
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Curry powder - 1 jar
- Bouillon cubes - 2 boxes
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 2 kilos
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Apple juice - 8 cartons
- Multifruit juice - 8 cartons
- Spa Blauw - 10 bottles
- Sparkling water - 6 bottles
- Chocolate milk - 6 liters
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Salted crackers - 6 packs
- Popcorn - 4 bags
- Muesli bars - 50 pieces
- Cookies - 8 packs
- Ice lollies - 50 pieces
- Chocolate bars - 40 pieces
- Diet biscuits - 4 packs
- Vegetarian topping options - 4 packs
- Gluten-free bread - 3 loaves
- Gluten-free crackers - 3 packs
- Dish soap - 4 bottles
- All-purpose cleaner - 3 bottles
- Paper towels - 8 rolls
- Toilet paper - 48 rolls
- Trash bags - 4 rolls
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Baking paper - 2 rolls
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Tissues - 10 packs

Tips

Pack one language kit per participant with a notepad, pens, pencils, eraser and any assigned dictionary or worksheet. Prepare these at least one day before arrival so missing items can still be replaced.
For shared meals, count one mug, drinking glass, plate, bowl and cutlery set per participant, plus 10% extra. That covers late returns, breakage and the next meal’s setup.
Plan hot drinks around the timetable, not just the headcount. Provide at least one kettle and one thermos flask for each serving point, and check that extension cords and power strips reach the tables safely.
Keep chilled drinks and refrigerated food in coolers until serving. Do the final cold-food shop within 24 hours of the start, rather than storing everything at the venue several days early.
Match printed materials to the groups before packing: prepare one program booklet and worksheet set per participant, then add 5% spare copies. Store each language level in a labelled crate for quick distribution.

Frequently asked questions

What should I buy for a language camp?: Plan food, drinks, reusable tableware, cooking supplies and one language kit per participant. A basic kit includes a notepad, pens, pencils, an eraser and the worksheets or dictionary needed for the programme.
How many cups and plates do I need for a language camp?: Start with one mug, glass, plate, bowl and cutlery set per participant, then add 10% spare. For 30 participants, that means at least 33 of each item if they are used at the same time.
When should I order language camp supplies?: Order non-perishable supplies and printed materials at least 7 days before the camp. Buy chilled food and drinks within 24 hours of the start, unless the venue confirms suitable refrigerated storage.
How many printed worksheets should I prepare?: Print one complete worksheet set per participant and add 5% spare copies. For 40 participants, prepare 42 sets, then sort them by language level before packing.

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