What to bring for a landscaping workday

A landscaping workday needs more than shovels and gloves. Plan supplies for pruning, weeding, collecting branches, moving waste and keeping volunteers safe throughout the day. You will also need a practical refreshment area, seating and a clear way to mark hazards and work zones. This shopping list covers the equipment and consumables to prepare before volunteers arrive, so teams can start work without waiting for missing gear.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 40
Picnic benchesqty 4

Equipment

Coolersqty 4
Cordless drill driversqty 2
Battery chargersqty 4
Extension cordsqty 3
Power stripsqty 3
Speaker

Tools

Work glovesqty 35
Pruning shearsqty 12
Branch sawsqty 6
Hedge trimmersqty 6
Shovelsqty 10
Shovelsqty 8
Rakesqty 10
Hoesqty 8
Wheelbarrowsqty 4
Loppersqty 4
Broom setsqty 4
Work bucketsqty 8

Safety

Safety gogglesqty 20
Ear defendersqty 10
First aid kitsqty 2
Reflective vestsqty 8
Barrier tapeqty 4
Warning signsqty 6

Tableware

Reusable cupsqty 50
Platesqty 40
Cutlery setsqty 40

Kitchen

Coffee machinesqty 2
Thermos flasksqty 4
Cutting boardsqty 3
Knivesqty 6
Serving spoonsqty 6
Storage binsqty 8

Cleaning

Waste binsqty 4
Litter pickersqty 2
Cleaning bucketsqty 3

Lighting

Work lightsqty 4
String lightsqty 4

Catering

Groceries
- Coffee - 2 packs
- Tea bags - 100 pieces
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 2 liter
- Water - 40 liter
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Bitter lemon - 3 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Cucumbers - 6 pieces
- Tomatoes - 3 kilos
- Lettuce - 6 heads
- Bell peppers - 12 pieces
- Carrots - 2 kilo
- Red onions - 1 kilo
- Apples - 5 kilo
- Bananas - 3 kilos
- Grapes - 2 kilos
- Whole grain bread - 8 loaves
- White rolls - 50 pieces
- Whole wheat wraps - 40 pieces
- Young cheese - 2 kilos
- Hummus - 1.5 kilos
- Herb cream cheese - 1 kilo
- Chicken breast topping - 1 kilo
- Egg salad - 1 kilo
- Mayonnaise - 1 bottle
- Mustard - 1 bottle
- Peanut butter - 1 jar
- Jam - 2 jars
- Vegetable soup - 8 liters
- Baguettes - 8 pieces
- Herb butter - 1 kilo
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Muesli bars - 50 pieces
- Cookies - 5 packs
- Salt - 1 pack
- Pepper - 1 jar
- Olive oil - 1 bottle
- Trash bags - 4 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- Cleaning sponges - 2 packs
- Hand soap - 3 bottles
- Hand gel - 3 bottles
- Paper napkins - 4 packs

Tips

Plan tools by team, not just by volunteer. For pruning and branch removal, set aside pruning shears, loppers, branch saws and hedge trimmers, then add shovels, rakes, hoes and wheelbarrows for clearing and soil work.
Buy or gather one pair of work gloves and suitable eye protection for every active volunteer, plus spare pairs. Keep ear defenders available for anyone using noisy powered equipment.
Set aside at least one clearly stocked first aid kit at the registration or briefing point, and mark hazards with barrier tape and warning signs before teams begin work.
Allow roughly two to three drinks per person for the first hour, then about one drink per person per additional hour. Reusable cups, coolers, plates and a shaded food-and-drink area prevent queues and overheating.
Check battery-powered tools and chargers the day before, and bring extension cords and power strips only where they can be used safely. Charge batteries before setup rather than waiting until teams are at their workstations.

Frequently asked questions

What tools do I need for a landscaping workday?: For pruning and clearing, plan pruning shears, loppers, branch saws, hedge trimmers, rakes, hoes, shovels, wheelbarrows, work buckets and broom sets. Match the number of active teams, and keep at least one spare hand tool of each commonly used type.
How many pairs of work gloves should I buy for a volunteer landscaping day?: Provide one pair per volunteer who will be working, plus around 10% spare pairs for replacements and late registrations. Keep different sizes available so gloves do not become a bottleneck at check-in.
What safety supplies are needed for landscaping volunteers?: Prepare safety goggles, reflective vests, barrier tape, warning signs and first aid kits before the briefing. Give each active worker the required protection, and place the first aid kit where it can be reached within a few minutes.
How much food and drink should I plan for a landscaping workday?: Plan two to three drinks per person for the first hour and about one additional drink per person for each following hour. Buy food for the full volunteer list plus roughly 10% extra, especially if registrations are still changing.

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