Lamb Day checklist and organising plan
A Lamb Day needs more than food, tables and a visitor list. You also need a safe route through the site, clearly separated feeding and rest areas, clean enclosures and a plan for changing weather. Start with the date, location and registrations, then confirm dietary requirements and visitor information. In the final days, check the lambs, sheep, signs, supplies and refrigerated products. On the day itself, finish the animal areas before visitors arrive and keep the information desk ready for questions.
The plan, step by step
Every task with its own sub-checklist, in the order you'll actually need them.
Preparations
Confirm date and location
Send invitations
2 people
Process registrations
Collect dietary requirements
Send visitor information
Make reservations
Check the weather forecast
Check the animal enclosure
2 people
Check lambs and sheep
2 people
Mark off feeding and rest areas
2 people
Determine the Visitor Route
2 people
Preparing Direction Signs
2 people
Print program and route maps
Do the shopping
2 people
Purchase refrigerated products
Collect materials
2 people
Build party tents
4 people
Set up tables and chairs
3 people
Set up the information desk
2 people
Set up children’s activities
3 people
Set up the cuddle corner
2 people
Place feeding bowls
2 people
Clean animal enclosures
3 people
Set out fresh drinking water
2 people
Hang decorations
2 people
Test sound equipment
2 people
Set up coffee station
2 people
Set up the buffet and serving area
3 people
Fill coolers
2 people
Check toilets
Place waste stations
2 people
Conduct a safety check
2 people
Brief volunteers
2 people
Calmly take animals to their enclosure
3 people
Event
Welcome visitors
3 people
Check off registrations
2 people
Distribute program
2 people
Explain safety rules
2 people
Guide tours
3 people
Demonstrate lamb care
2 people
Facilitating Feeding Time
3 people
Supervise animal contact
3 people
Supervise the children's craft activity
2 people
Lead the farm quiz
Serve coffee and tea
2 people
Serve snacks
2 people
Refill drinks
2 people
Restock the buffet
2 people
Collect tableware
2 people
Empty trash bins
2 people
Clean the toilets in between
Monitor animals’ rest time
2 people
Announce evening program
Provide music
Guide visitors to the exit
2 people
Take animals to night enclosures
3 people
Store food safely
2 people
Aftercare
Switch off the lights and equipment
2 people
Clear tables and chairs
3 people
Take down party tents
4 people
Remove decorations
2 people
Wash dishes
3 people
Clear litter from the grounds
4 people
Thoroughly clean the toilets
2 people
Check animal enclosures
2 people
Sort leftover food
2 people
Clean coolers
2 people
Inventory materials
2 people
Return borrowed materials
2 people
Leave the venue tidy
2 people
Handle outstanding payments
Sort lost property
Send thank-you message
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Party tentsqty 2
- Foldable tablesqty 8
- Beer tablesqty 6
- Folding chairsqty 100
- Bar stoolsqty 8
- Buffet tablesqty 4
- Coat racksqty 2
- Waste binsqty 8
Animal care
- Feed bowlsqty 8
- Drinking bowlsqty 6
- Hay netsqty 4
- Hay balesqty 6
- Wheelbarrowsqty 2
- Wooden fencesqty 12
- Electric fence postsqty 20
- Barrier tapeqty 4
- Rubber bootsqty 6
- Work glovesqty 10
- Handwashing stationqty 2
- Feed scoopsqty 4
Tableware
- Reusable platesqty 120
- Reusable cupsqty 150
- Coffee cupsqty 80
- Cutlery setsqty 120
- Serving plattersqty 12
- Serving spoonsqty 8
- Pliersqty 6
- Pitchersqty 8
- Thermos flasksqty 6
Equipment
- Coffee machinesqty 2
- Kettlesqty 2
- Coolersqty 4
- Extension cordsqty 6
- Power stripsqty 4
- Portable speaker
- Microphone
- Rechargeable lampsqty 8
Kitchen
- Cutting boardsqty 4
- Chef's knivesqty 4
- Mixing bowlsqty 6
- Measuring cupsqty 2
- Cooling elementsqty 12
- Aluminum foilqty 2
- Food storage containersqty 12
Decorations
- Buntingqty 8
- Wayfinding signsqty 12
- Information boardsqty 8
- Chalkboardsqty 4
- Tableclothsqty 12
- Name stickersqty 150
- Craft table runnersqty 6
Sports equipment
- Colored pencilsqty 12
- Markersqty 12
- Apronsqty 12
- Children's scissorsqty 12
- Craft matsqty 6
- Wooden cratesqty 10
Cleaning
- Broomqty 3
- Floor squeegeesqty 2
- Bucketsqty 4
- Cleaning clothsqty 20
- Hand soap dispensersqty 4
- Hand sanitizer pumpsqty 6
- First aid kit
- Fire extinguisherqty 2
Catering
- Groceries
Tips
- Confirm the date and location before sending invitations, then process registrations as they arrive. Collect dietary requirements early enough to adjust shopping and serving plans before the final order.
- Check the weather forecast several days ahead and again on the morning of Lamb Day. This gives you time to adjust party tents, visitor information and the placement of tables and activities.
- Walk the full visitor route before opening. Mark feeding and rest areas with wooden fences or barrier tape, check the animal enclosure, and make sure direction signs can be seen from each turning point.
- Prepare the animal-care area before setting up the social spaces. Clean the enclosures, put out fresh drinking water, check feed bowls and hay, and keep rubber boots, work gloves and a wheelbarrow where staff can reach them.
- Set up the information desk, children’s activities and cuddle corner before visitors arrive, then place the printed programme and route maps there. Keep handwashing available near animal contact areas and check waste bins before opening.
Frequently asked questions
- How far in advance should I plan a Lamb Day?
- Confirm the date and location at least 6–8 weeks ahead if invitations and registrations are needed. Use the final week for reservations, dietary requirements, visitor information, shopping and supply checks.
- When should I check the lambs and sheep before Lamb Day?
- Check them during the final preparation and again on the morning of the event. A second check lets you confirm their condition, feeding areas, rest areas and fresh drinking water before visitors enter.
- How early should I set up the Lamb Day site?
- Allow at least 3–4 hours for party tents, tables, chairs, signs, activity areas and the information desk. Complete enclosure cleaning, water and feeding arrangements before the visitor route opens.
- What should I prepare for visitors near the animals?
- Prepare a clearly marked route, feeding and rest areas, direction signs, handwashing and waste bins. Put rubber boots and work gloves with the animal-care equipment, and check the route at least 1 hour before opening.
Start this plan in Lizzt
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