What to buy for a King’s Day celebration

This King’s Day shopping list covers the items that are easy to overlook when you are preparing an orange-themed celebration. Plan for food and drinks as well as reusable tableware, serving equipment, decorations and power supplies. Count guests before shopping, then add a small buffer for cups, plates and chilled drinks. If you are using party tents, tables, music or a barbecue, arrange those items early rather than waiting until the final week.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentqty 2
Foldable tablesqty 8
Chairsqty 60
Beer tablesqty 4
Buffet tablesqty 3
Barbecue table
Tableclothsqty 12
Stoolsqty 8

Tableware

Reusable platesqty 80
Reusable bowlsqty 50
Reusable cupsqty 120
Wine glassesqty 40
Coffee cupsqty 50
Cutlery setsqty 80
Serving spoonsqty 12
Serving plattersqty 12
Pitcherqty 6

Decorations

Orange pennantsqty 8
Dutch flagsqty 6
Orange balloonsqty 100
Balloon pumpqty 2
Orange garlandsqty 10
Capsqty 60
Orange table decorationsqty 12
Name badgesqty 80
Table numbersqty 12
Chalkboardsqty 6

Equipment

Bluetooth speakerqty 2
Microphone
Extension cordsqty 6
Power stripsqty 4
Coolersqty 6
Party tent weightsqty 8
Thermos flasksqty 6
Kettlesqty 2
Coffee machinesqty 2
Barbecueqty 2
Gas cylindersqty 2
String lightsqty 6
Flashlightsqty 4

Sports equipment

Ring toss setqty 2
Tin can tossqty 2
Trash bagsqty 10
Tug of war rope
Pétanque setsqty 4
Footballsqty 4
Conesqty 20
Skipping ropesqty 8
Sidewalk chalkqty 12
Sjoelbak
Sjoelschijvenqty 30

Kitchen

Barbecue tongsqty 4
Cutting boardsqty 4
Chef's knivesqty 4
Ice packsqty 20
Aluminum foilqty 4
Food containersqty 12
Serving tongsqty 8
Oven mittsqty 4
Cash drawer
Cash box
Calculatorqty 2
Price listsqty 8
Labelsqty 2

Cleaning

Broomqty 2
Dustpan and brushqty 3
Mop headsqty 2
Bucketsqty 3
Cleaning glovesqty 6
Waste binsqty 8
Litter pickerqty 2
Hand soap dispensersqty 4
Toilet brushesqty 2

Safety

First aid kit
Fire extinguisherqty 2
Barrier tapeqty 2
Cable matsqty 6
Flashlight batteriesqty 8

Catering

Groceries
- Hamburger buns - 70 pieces
- Beef burgers - 60 pieces
- Vegetarian burgers - 15 pieces
- Chicken skewers - 50 pieces
- Vegetarian skewers - 15 pieces
- Bratwurst - 50 pieces
- Vegan bratwursts - 10 pieces
- Herb butter - 4 tubs
- Baguettes - 12 pieces
- Potato salad - 6 kilogram
- Pasta salad - 5 kilograms
- Mixed salad - 5 kilogram
- Cucumbers - 10 pieces
- Tomatoes - 5 kilograms
- Peppers - 3 kilograms
- Red onions - 2 kilograms
- Iceberg lettuce - 8 heads
- Pickles - 4 jars
- Fried onions - 4 bags
- Ketchup - 4 bottles
- Mayonnaise - 4 bottles
- Mustard - 3 bottles
- Garlic sauce - 3 bottles
- Barbecue sauce - 3 bottles
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Olive oil - 2 bottles
- Mayonnaise-free dressing - 3 bottles
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Cheese crackers - 6 packs
- Snack mix - 6 bags
- Orange tompouces - 60 pieces
- Apple pies - 4 pieces
- Whipped cream - 6 cans
- Cookies - 8 packs
- Apples - 6 kilogram
- Bananas - 5 kilograms
- Grapes - 4 kilograms
- Oranges - 5 kilogram
- Cola - 12 bottles
- Cola Zero - 10 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 10 crates
- Alcohol-free beer - 3 cases
- White wine - 12 bottles
- Rosé - 8 bottles
- Red wine - 6 bottles
- Prosecco - 6 bottles
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 kilograms
- Sweetener - 2 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Lemons - 2 kilograms
- Ice cubes - 20 kilograms
- Lemonade syrup - 4 bottles
- Mineral water for coffee - 12 liters
- Coffee filters - 2 packs
- Satay sauce - 4 jars
- Peanut-free sauce - 2 jars
- Hamburger sauce - 3 bottles
- Tortilla chips - 6 bags
- Salsa - 6 jars
- Hummus - 2 kilograms
- Carrots - 3 kilogram
- Celery - 2 kilograms
- Napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant spray - 2 bottles
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces
- Garbage bags - 100 pieces
- Freezer bags - 2 packs
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 2 rolls
- Wooden skewers - 200 pieces
- Lighters - 4 pieces
- Barbecue charcoal - 6 bags
- Firelighters - 4 boxes
- Bandages - 2 boxes
- Disposable gloves - 200 pieces
- Cool pack bags - 4 rolls

Tips

Plan two to three drinks per person for the first hour, then one drink per person for each additional hour. Buy extra water and soft drinks if guests will be outside for several hours.
Allow one reusable plate, bowl, cup and cutlery set per guest, plus about 10% extra. That gives you replacements when items are dropped or used for a second serving.
For an outdoor celebration, confirm the party tent, tables and chairs at least 1–2 weeks ahead. Check that the tent fits the available space and that there is room for buffet and barbecue tables.
Buy or gather orange pennants, Dutch flags, balloons, garlands and table decorations several days before King’s Day. Keep a balloon pump, tape and spare fastening materials with the decorations.
Test the Bluetooth speaker, microphone and extension cords before the event, and keep drinks and food chilled until serving. If you are playing recorded music, check the required music rights before finalising the playlist.

Frequently asked questions

What food and drinks do I need for a King’s Day party?: Plan the menu around the number of registered guests and allow one main serving per person, with 10–15% extra for seconds. For drinks, count two to three per person in the first hour and one per person for every hour after that, including water and soft drinks.
How many cups, plates and cutlery sets should I buy?: Provide one reusable cup, plate, bowl and cutlery set per guest, then add 10% extra. For 30 guests, that means at least 33 of each item where possible.
When should I arrange a party tent and tables for King’s Day?: Reserve the party tent, foldable tables, chairs and any beer or buffet tables 1–2 weeks before the celebration. Recheck the booking and measure the setup area 2–3 days beforehand.
What decorations and equipment are easy to forget?: Add a balloon pump, name badges, table numbers, chalkboards, extension cords and a microphone to the shopping check. Test the speaker and cables at least 1 day before the event, and keep fastening supplies with the flags and garlands.

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