What you need for a Kids' Disco

A Kids' Disco needs more than snacks and music. Plan separate supplies for check-in, the dance floor, food and drinks, decorations, lighting and sound so setup does not become rushed. Reusable cups and plates reduce waste, while wristbands and a printed contact list help you keep track of children. Buy chilled drinks, snacks and ice close to the event, and test every cable, speaker and microphone before guests arrive.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 30
Check-in desk
Buffet tablesqty 3
Bar stoolsqty 4
Waste binsqty 6

Tableware

Reusable cupsqty 120
Reusable platesqty 100
Cutlery setsqty 100
Serving bowlsqty 12
Serving plattersqty 8

Decorations

Balloonsqty 150
Balloon pumpqty 2
Buntingqty 12
Disco floor stickersqty 2
Wristbandsqty 100

Equipment

Active speakersqty 2
Music player
DJ controller
Wireless microphone
Microphone stand
Extension cordsqty 6
Power stripsqty 4
Tapeqty 6

Lighting

Disco lightsqty 4
LED string lightsqty 6

Kitchen

Coolersqty 4
Ice cube traysqty 4
Cutting boardsqty 3
Kitchen knivesqty 3
Potholdersqty 4

Cleaning

Vacuum cleaner
Mopqty 2
Bucketsqty 3

Safety

First aid kit
Flashlightsqty 3

Catering

Groceries
- Cola - 12 bottles
- Cola Zero - 6 bottles
- Orange soda - 8 bottles
- Apple juice - 8 cartons
- Multivitamin juice - 8 cartons
- Spa Blauw - 12 bottles
- Sparkling water - 6 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 2 liter
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Popcorn - 6 bags
- Salted sticks - 6 bags
- Mini pretzels - 4 bags
- Mini pizzas - 100 pieces
- Vegetarian mini pizzas - 20 pieces
- Gluten-free crackers - 2 packs
- Hummus - 4 tubs
- Cucumbers - 6 pieces
- Carrots - 3 kilos
- Cherry tomatoes - 3 kilos
- Apples - 60 pieces
- Bananas - 40 pieces
- Grapes - 5 kilos
- Ice lollies - 100 pieces
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Napkins - 400 pieces
- Paper straws - 150 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Trash bags - 3 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- Cleaning spray - 2 bottles
- Disinfectant wipes - 4 packs

Tips

Allow 2–3 drinks per child for the first hour, then around 1 drink per hour. Chill them in coolers before opening the venue and keep extra water easy to reach.
Prepare roughly 4–6 small snack portions per child, plus a few serving bowls and platters. Check dietary requirements before shopping so suitable alternatives are ready at the food area.
Use one wristband per child and keep a few spares at the check-in desk. Bring a printed contact list and registrations rather than relying on a phone during a busy arrival period.
Clear a dance area before placing disco floor stickers, decorations or cables. Tape extension cords and power strips down along the edge of the room, never across the main dancing space.
Test the active speakers, music player, DJ controller, wireless microphone and disco lights at least 60 minutes before doors open. Pack spare batteries or charging cables where applicable, and keep the microphone stand stable.

Frequently asked questions

How many drinks do I need for a Kids' Disco?: Plan for 2–3 drinks per child during the first hour, followed by about 1 drink per child for each additional hour. Add extra water for warm rooms or active dancing, and chill drinks before guests arrive.
How much food should I buy for a Kids' Disco?: Allow 4–6 small snack portions per child, with extra portions if the disco runs through a normal mealtime. Buy or prepare separate options for every dietary requirement collected during registration.
When should I buy the snacks and drinks?: Buy shelf-stable snacks and disposable backup supplies 2–3 days ahead. Chill drinks and prepare fresh food on the day, ideally 1–2 hours before the venue opens.
How early should I set up the sound and lights?: Start sound and lighting setup at least 60 minutes before the first child arrives. Test music, microphone volume, cables, power strips and disco lights while the dance floor is still clear.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.