What to buy and bring for an interchurch youth camp

An interchurch youth camp needs more than food and sleeping arrangements. You will also need a reliable setup for registration, group activities, shared meals, bad weather and communication across the site. This shopping list covers the practical items to buy, borrow or reserve before camp starts, including reusable tableware, coolers, cooking equipment, tents, power supplies and sports gear. Check quantities against your registration list, dietary requirements and final activity groups before shopping.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 8
Folding chairsqty 80
Picnic tablesqty 6
Registration desk
Stoolsqty 12

Tableware

Reusable platesqty 80
Reusable bowlsqty 80
Reusable cupsqty 100
Reusable cutleryqty 100
Serving spoonsqty 8
Scissorsqty 4

Equipment

Bluetooth speakersqty 2
Wireless microphone
Microphone stand
Extension cordsqty 4
Power stripsqty 4
Power banksqty 4

Kitchen

Coolersqty 4
Thermos flasksqty 4
Kettlesqty 2
Cutting boardsqty 4
Chef's knivesqty 4
Mixing bowlsqty 6
Serving bowlsqty 10
Pliersqty 6
Water jugsqty 8

Sports equipment

Footballsqty 6
Basketballsqty 4
Volleyball net
Volleyballsqty 4
Conesqty 30
Stiltsqty 6
Skipping ropesqty 10
Hoopsqty 12
Soft ballsqty 12
Water-free spongesqty 20

Decorations

Buntingqty 8
Balloonsqty 100
Name badgesqty 80
Markersqty 24
Colored tapeqty 8
Chalkboardsqty 4

Lighting

LED light stringsqty 6
LED lampsqty 8
Battery lanternsqty 8

Cleaning

Waste binsqty 8
Broomqty 3
Litter pickersqty 4
Bucketsqty 4
Spongesqty 12
Tea towelsqty 20
Towelsqty 12
Toilet brushesqty 3

Safety

First aid kitsqty 2
Ice packsqty 12
Safety vestsqty 12
Flashlightsqty 8
Fire extinguishersqty 2
Plaster dispensersqty 2

Catering

Groceries
- White rolls - 100 pieces
- Wholemeal rolls - 60 pieces
- Currant buns - 60 pieces
- Butter - 4 packs
- Mild cheese - 3 kilograms
- Ham - 2 kilograms
- Chicken breast slices - 2 kilogram
- Peanut butter - 3 jars
- Chocolate spread - 3 jars
- Chocolate sprinkles - 3 packs
- Jam - 3 jars
- Hummus - 8 tubs
- Cucumbers - 12 pieces
- Tomatoes - 5 kilograms
- Carrots - 4 kilograms
- Bell peppers - 20 pieces
- Lettuce - 8 heads
- Apples - 80 pieces
- Bananas - 80 pieces
- Grapes - 8 kilograms
- Watermelons - 4 pieces
- Yogurt - 10 liters
- Muesli - 4 kilograms
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Salted popcorn - 8 bags
- Mixed nuts - 3 kilogram
- Raisins - 2 kilograms
- Muesli bars - 100 pieces
- Cookies - 12 packs
- Marshmallows - 6 bags
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 8 cartons
- Multifruit juice - 8 cartons
- Spa Blauw - 12 bottles
- Sparkling mineral water - 6 bottles
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Tea - 4 boxes
- Herbal tea - 2 boxes
- Cocoa powder - 2 packs
- Sugar - 2 kilograms
- Milk - 12 liters
- Oat milk - 6 liters
- Lemons - 12 pieces
- Ice cubes - 10 bags
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Hummus dip - 4 tubs
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Olive oil - 2 bottles
- Vinegar - 1 bottle
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper napkins - 300 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Toilet cleaner - 3 bottles
- Hand soap - 8 bottles
- Hand sanitizer - 6 bottles
- Cleaning wipes - 4 packs
- Rubber gloves - 12 pairs
- Trash bags - 100 pieces
- Freezer bags - 2 boxes
- Storage containers - 30 pieces
- Drinking straws - 100 pieces
- Wooden skewers - 200 pieces
- Coffee filters - 100 pieces
- Teaspoons - 50 pieces
- Paper cups - 100 pieces

Tips

Plan shared tableware for every registered camper, leader and volunteer, then add a small buffer so plates, bowls, cups and cutlery are still available while others are being washed.
Keep dietary meals separate from the main food supplies. Label them before transport and store them in a dedicated cooler or container to prevent mix-ups at mealtimes.
Test speakers, the wireless microphone, extension cords, power strips and power banks before departure. Pack charging cables and keep one charged power bank available for registration or emergency calls.
Match sports equipment to the final group assignments rather than buying randomly. Check that balls, the volleyball net and other game materials are complete before loading them.
Set aside shelter and lighting equipment early if rain is possible. Party tents, folding tables, chairs and a registration desk are easy to overlook when they are stored separately from the food and activity supplies.

Frequently asked questions

How much tableware do I need for an interchurch youth camp?: Count every registered camper, leader and volunteer who will eat on site. Prepare at least one reusable plate, bowl, cup and complete set of cutlery per person, plus roughly 10% extra for replacements and washing delays.
How many coolers should I bring to youth camp?: Use separate coolers for drinks, general food and dietary meals whenever possible. A practical starting point is one large cooler for each food group, with an additional cooler if the camp lasts more than one day or transport takes over two hours.
When should I buy supplies for an interchurch youth camp?: Buy or reserve reusable equipment and tents at least 2–3 weeks before camp. Buy fresh food closer to departure, usually 1–2 days beforehand, after registrations and dietary requirements have been checked.
What power equipment should I pack for a youth camp?: Bring extension cords, power strips and power banks alongside the speakers and microphone, and test everything before leaving. Pack at least one spare charging option and keep cables together in a labelled container.

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