What you need for an indoor football tournament

Use this shopping list to prepare an indoor football tournament without last-minute runs to the store. Plan separately for players, referees, volunteers and spectators, because they will not all use supplies at the same rate. Drinks, serving items, first-aid supplies and backup equipment are easy to underestimate. Confirm team numbers and dietary requirements before buying food, then pack equipment so the scoring desk, reception area and catering table can be set up quickly.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 30
Folding tableqty 2

Sports equipment

Indoor soccerqty 8
Spare ballsqty 2
Conesqty 24
Team bibsqty 40
Ball pump
Whistlesqty 4
Stopwatchesqty 2
First aid kit
Organizational race bibsqty 8

Equipment

Scoreboardsqty 2
Laptop
Printer
Extension cordsqty 3
Power stripsqty 3
Bluetooth speaker
Microphone
Coolersqty 4

Tableware

Reusable cupsqty 120
Coffee cupsqty 40
Platesqty 100
Cutlery setsqty 100

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Serving plattersqty 8
Serving tongsqty 6
Cutting boardsqty 2
Bread knivesqty 2
Ice packsqty 12

Decorations

Tableclothsqty 8
Team table labelsqty 8
Directional signsqty 6
Prize table sign

Lighting

LED lampsqty 4

Cleaning

Waste binsqty 6
Broom and dustpanqty 2
Mop headsqty 2
Bucketsqty 2

Catering

Groceries
- Coffee - 2 packs
- Tea bags - 100 pieces
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 2 liter
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Ice cubes - 10 kilos
- Spa Blauw - 8 crates
- Spa Red - 3 crates
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted sticks - 6 bags
- Mixed nuts - 5 bags
- Popcorn - 4 bags
- Cookies - 6 packs
- Muesli bars - 80 pieces
- Bananas - 60 pieces
- Apples - 60 pieces
- Grapes - 4 kilos
- Sandwiches - 100 pieces
- Ham - 2 kilos
- Cheese - 2 kilos
- Chicken breast topping - 1 kilo
- Hummus - 6 tubs
- Cucumber - 8 pieces
- Tomatoes - 3 kilos
- Lettuce - 6 heads
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Peanut butter - 2 jars
- Jam - 2 jars
- Butter - 1 kilo
- Soup - 8 liters
- Croutons - 4 bags
- Herb butter - 6 tubs
- Napkins - 300 pieces
- Paper towels - 8 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Sponges - 6 pieces

Tips

Allow about 2–3 drinks per person for the first hour, then 1 drink per person for each additional hour. Keep extra water available for players and referees, and chill drinks before teams arrive.
Buy or bring at least 2 spare footballs in addition to the match ball. Pack a ball pump and cones together so the field can be checked and marked before the first match.
For a tournament lasting 4–6 hours, prepare 1 reusable cup per attendee plus a reserve of 10–15%. Keep coffee cups, plates and cutlery separate from sports equipment so they stay clean.
Pack the first aid kit at the scoring table or reception desk, not in a storage bag across the hall. Check it 1–2 days beforehand and replace anything used or out of date.
Bring power strips and extension cords for the laptop, printer, speaker and microphone, but test the full setup at least 30 minutes before the welcome. Keep one spare stopwatch and several working whistles with the referees.

Frequently asked questions

How many drinks do I need for an indoor football tournament?: Plan for 2–3 drinks per person during the first hour, then 1 drink per person for every extra hour. Add roughly 10% more if the hall is warm or the tournament lasts longer than 4 hours.
What equipment should I bring for an indoor football tournament?: Bring the match ball, at least 2 spare balls, a pump, cones, team bibs, whistles, stopwatches and scoreboards. Pack a first aid kit and check the goals and sports flooring before teams arrive.
How much disposable or reusable tableware is needed?: Allow 1 cup per attendee, plus 10–15% extra for replacements. For food service, count 1 plate and 1 cutlery set per person and add at least 10% if guests may return for seconds.
When should I buy supplies for the tournament?: Buy non-perishable equipment and serving supplies 1–2 weeks beforehand. Purchase food and chilled drinks 1–2 days before the event, then chill the drinks on the day before or the morning of the tournament.

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