What to buy for an indoor football tournament

An indoor football tournament needs more than a ball and a sports hall. You will need clearly marked team equipment, timing and referee supplies, refreshments, serving items and a way to keep everything organised between matches. Use this shopping list alongside the match schedule and attendance list. Check what the hall already provides before buying anything, especially goals, tables, chairs and power access.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 40
Clothes racksqty 2

Sports equipment

Indoor soccerqty 6
Conesqty 30
Red vestsqty 10
Blue vestsqty 10
Yellow vestsqty 10
Green vestsqty 10
Whistlesqty 4
Stopwatchesqty 3
Ball netqty 2
Goalkeeper glovesqty 4
First aid kit
Ice packsqty 8
Athletic tapeqty 4
Elastic bandagesqty 4
Spare shoelacesqty 8

Equipment

Laptop
Printer
Extension cordsqty 3
Power stripsqty 3
Portable speaker
Coolersqty 4
Phone chargersqty 3

Tableware

Reusable cupsqty 100
Platesqty 80
Cutlery setsqty 80
Serving plattersqty 12
Coffee cupsqty 40

Kitchen

Cutting boardsqty 3
Bread knivesqty 2
Kitchen knivesqty 3
Pliersqty 4
Cooling carafeqty 4
Thermos flasksqty 4

Decorations

Team table runnersqty 8
Match schedule board
Team name badgesqty 8

Cleaning

Waste binsqty 6
Broom and dustpanqty 2
Mopsqty 2
Bucketsqty 2
Cleaning clothsqty 12
Hand soap dispensersqty 2

Catering

Groceries
- Still water - 12 bottles
- Sparkling water - 12 bottles
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Sports drink - 24 bottles
- Alcohol-free beer - 24 cans
- Coffee - 2 packs
- Tea - 2 boxes
- Milk - 4 liters
- Oat milk - 2 liter
- Sugar - 1 pack
- Mints - 1 box
- Paper coffee filters - 1 pack
- Sandwiches - 80 pieces
- White rolls - 40 pieces
- Multigrain bread rolls - 40 pieces
- Young cheese - 2 kilos
- Back ham - 1.5 kilos
- Chicken breast slices - 1 kilo
- Hummus - 6 tubs
- Cream cheese - 6 tubs
- Butter - 2 tubs
- Cucumber - 6 pieces
- Tomatoes - 2 kilos
- Lettuce - 4 heads
- Apples - 40 pieces
- Bananas - 40 pieces
- Grapes - 4 kilos
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 4 bags
- Salty pretzels - 4 bags
- Muesli bars - 48 pieces
- Nut mix - 2 kilo
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Sambal - 1 jar
- Salt - 1 pack
- Pepper - 1 can
- Olive oil - 1 bottle
- Paper napkins - 6 packs
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 4 rolls
- Dishwasher tablets - 1 pack
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant spray - 2 bottles
- Sponges - 6 pieces
- Rubber gloves - 6 pairs
- Paper towels - 6 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Parchment paper - 1 roll
- Plastic storage containers - 20 pieces
- Ice cubes - 10 bags
- Cooling elements - 12 pieces
- Disposable napkins for changing rooms - 2 packs
- Chewing gum - 4 packs
- Bandages - 2 boxes
- Sterile gauze pads - 2 packs
- Wound cleanser - 2 bottles
- Disposable gloves - 2 boxes
- Paper cups for water - 100 pieces
- Coffee stirrers - 200 pieces
- Sugar sachets - 200 pieces
- Price tags - 8 pieces
- Team name stickers - 100 pieces
- Pens - 20 pieces
- Highlighters - 6 pieces
- Printing paper - 1 pack

Tips

Plan one ball for play plus a spare if possible, and have cones and four vest colours ready so teams can change quickly between matches.
Match the number of reusable cups, plates and cutlery sets to your confirmed attendance, then add about 10% extra for replacements and visiting referees.
Prepare refreshments before the first match and keep drinks in coolers. A cooling carafe is useful for water or other drinks served at the table.
Pack at least two whistles and two stopwatches if you have separate referees and timekeepers. Test the stopwatches and speaker before teams arrive.
Charge the laptop, printer and phone chargers the day before. Bring extension cords and power strips only after checking where the hall allows equipment to be connected.

Frequently asked questions

What equipment do I need for an indoor football tournament?: At minimum, plan for an indoor soccer ball, cones, coloured vests, whistles and stopwatches. Check the sports hall before buying goals, goalkeeper gloves or a ball net, because these may already be available.
How many drinks should I buy for an indoor football tournament?: Allow at least 1 litre of water per player for a short tournament, with extra drinks for referees, timekeepers and spectators. Keep the drinks chilled in coolers and bring more if the hall is warm or matches run for several hours.
How many cups, plates and cutlery sets do I need?: Use your confirmed attendance as the base quantity and add 10% extra. For 40 people, that means at least 44 cups, 44 plates and 44 cutlery sets, unless you plan to wash items during the event.
When should I buy supplies for the tournament?: Buy non-perishable equipment and serving items at least 3 to 5 days before the tournament. Buy or collect chilled refreshments on the day before, then check the full list again before leaving for the sports hall.

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