What you need for an indoor football tournament
An indoor football tournament needs more than balls and goals. You will need equipment for matches, clear scorekeeping, refreshments, registration and basic first aid. Plan supplies around the number of teams, matches and volunteers, then add a small reserve for damaged gear, spills and missing items. This checklist covers the practical items to buy or bring before teams arrive, including cups, coolers, whistles, chargers and competition paperwork.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Foldable tablesqty 8
- Chairsqty 40
- Tableclothsqty 8
- Queue barrierqty 6
Tableware
- Reusable cupsqty 150
- Platesqty 120
- Cutlery setsqty 120
- Coffee mugsqty 40
- Serving traysqty 8
Kitchen
- Thermos flasksqty 6
- Water jugsqty 6
- Coolersqty 6
Sports equipment
- Indoor soccerqty 12
- Event vestsqty 40
- Conesqty 30
- Ball pumpqty 2
- Ball needlesqty 10
- Referee whistlesqty 6
- Stopwatchesqty 4
- Knee padsqty 2
- Clipboardsqty 6
- Pensqty 20
Equipment
- Scoreboard
- Laptop
- Portable speaker
- Extension cordsqty 3
- Power stripsqty 4
- Chargersqty 4
- Toolbox
Safety
- First aid kit
- Reusable cold packsqty 6
Decorations
- Tournament bannersqty 4
- Directional signsqty 10
- Gaffer tapeqty 6
Cleaning
- Broomqty 3
- Mopqty 3
- Bucketsqty 3
- Dustpan and brushqty 3
- Microfiber clothsqty 20
- Waste binsqty 8
Other
- Lost and found box
Catering
- Groceries
- White rolls - 120 pieces
- Wholegrain rolls - 80 pieces
- Young cheese - 4 kilograms
- Cooked ham - 3 kilograms
- Chicken breast slices - 2 kilograms
- Hummus - 2 kilograms
- Butter - 1 kilogram
- Lettuce - 1.5 kilogram
- Tomatoes - 3 kilograms
- Cucumbers - 2 kilograms
- Mayonnaise - 2 liter
- Mustard - 1 liter
- Ketchup - 2 liters
- Plain chips - 10 bags
- Paprika chips - 10 bags
- Salted sticks - 6 bags
- Cookies - 8 packs
- Muesli bars - 100 pieces
- Apples - 8 kilograms
- Bananas - 6 kilograms
- Grapes - 5 kilograms
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 120 bottles
- Sports drink - 60 bottles
- Apple juice - 6 packs
- Coffee - 4 packs
- Tea - 2 boxes
- Granulated sugar - 2 kilograms
- Milk - 8 liters
- Honey - 2 jars
- Ice cubes - 10 bags
- Coffee milk - 2 bottles
- Paper napkins - 500 pieces
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Food-safe gloves - 2 boxes
- Paper towels - 12 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant - 2 bottles
- Hand soap - 6 dispensers
- Toilet paper - 48 rolls
Tips
- Bring at least one match ball for every active court, plus one spare per court. Check the ball pump and ball needles the day before, because a flat ball can delay the schedule immediately.
- Prepare one clipboard, several pens and printed competition forms for each registration or scoring station. Pack extra pens and print the match schedule before travelling to the venue.
- For refreshments, count one reusable cup per attendee and keep at least 10% extra. Use coolers for cold drinks, water jugs for refill points and thermos flasks for hot drinks so queues do not form at one table.
- Test the scoreboard, laptop, portable speaker, chargers and extension cords before setup. Pack power strips and label every charger; these are often forgotten until the first match or announcement is due.
- Keep the first-aid kit and reusable cold packs at the court entrance, not in a storage room. Bring enough event vests to identify referees and volunteers quickly, and check that cones and knee pads are ready before warm-up.
Frequently asked questions
- What equipment do I need for an indoor football tournament?
- Bring indoor footballs, cones, a ball pump, spare ball needles, referee whistles, stopwatches, event vests and a scoreboard. Add one spare ball per active court and test the scoreboard at least 24 hours before the tournament.
- How many cups and plates do I need for a football tournament?
- Plan one reusable cup and one plate per attendee, then add 10% extra for replacements and volunteers. For a group of 100 people, that means at least 110 cups and 110 plates.
- What should I pack for tournament registration and scoring?
- Pack one clipboard per registration or scoring station, at least two pens per station, printed competition forms and a laptop if results are recorded digitally. Prepare these materials at least one day before the event.
- What first-aid supplies are needed for indoor football?
- Bring an EHBO kit and reusable cold packs, and keep both beside the playing area throughout the tournament. Confirm first-aid coverage at least one week in advance and check the kit again on setup day.
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