What you need for an ice skating competition

Use this shopping list to prepare the practical equipment and refreshments for an ice skating competition. It covers course markers, bib numbers, timing and judging supplies, registration equipment, power accessories, serving items and drinks service. Plan quantities around your number of skaters, starter groups and judges rather than buying everything in a fixed amount. Check the venue’s furniture, power outlets and sound equipment at least one week before competition day so missing items can still be arranged.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 30
Clothes racksqty 4
Waste binsqty 6

Sports equipment

Bib numbersqty 100
Conesqty 20
Marker discsqty 30
Starting horn
Stopwatchesqty 6
Round countersqty 4
Whistlesqty 4
Judging vestsqty 8
Starting blocksqty 4

Equipment

Laptopqty 2
Printer
Extension cordsqty 4
Power stripsqty 4
Portable speaker
Wireless microphone
Power banksqty 4

Tableware

Reusable cupsqty 120
Platesqty 80
Cutlery setsqty 80
Coffee potsqty 4
Thermos flasksqty 4
Serving plattersqty 8
Serving tongsqty 6

Catering

Coolersqty 4
Kettlesqty 2
Thermos cupsqty 20
Ice packsqty 12
Groceries
- Coffee - 3 packs
- Tea - 2 boxes
- Cocoa powder - 1 pack
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Spa Blauw - 10 bottles
- Spa Red - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Ice cubes - 6 bags
- Paprika chips - 5 bags
- Plain chips - 5 bags
- Tortilla chips - 4 bags
- Salsa sauce - 4 jars
- Snack mix - 4 bags
- Popcorn - 4 bags
- Muesli bars - 80 pieces
- Bananas - 80 pieces
- Apples - 60 pieces
- Mandarins - 60 pieces
- Grapes - 4 kilos
- Mini rolls - 100 pieces
- Young cheese - 2 kilos
- Ham - 1,5 kilo
- Chicken breast slices - 1.5 kilos
- Hummus - 6 tubs
- Cucumber - 8 pieces
- Tomatoes - 3 kilos
- Butter - 4 packets
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Cookies - 6 packs
- Gluten-free crackers - 3 packs
- Vegan spread - 4 packs
- Napkins - 300 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Hand soap - 4 bottles

Decorations

Directional signsqty 12
Competition postersqty 6
Stage ribbonqty 2
Tableclothsqty 6

Office

Clipboardsqty 12
Ballpoint pensqty 30
Markersqty 12
Paperqty 2
Tapeqty 4
Scissorsqty 4
Staplerqty 2

Safety

First aid kit
Ice picksqty 2
Reflective vestsqty 6

Cleaning

Bucketsqty 3
Spongesqty 6
Floor squeegeesqty 2
Broom and dustpanqty 2

Tips

Prepare one bib number for every registered skater, plus 5–10 spare numbers for late changes, damaged bibs or incorrect group assignments. Sort them by starter group before registration opens.
Allow one stopwatch and one round counter for each active timing or judging position, with at least one spare stopwatch. Test them together before the first start and keep power banks nearby for the laptop, microphone or speaker.
For course marking, use enough cones and marker discs to make the layout clear from the rink entrance and judges’ table. Pack a small reserve so a displaced marker can be replaced without stopping a heat.
Plan drink service by session length: for a two-hour competition, allow roughly 2–3 drinks per participant and judge, then add 10% for volunteers and unexpected demand. Chill bottled drinks in coolers and keep hot drinks in thermos flasks before doors open.
Set aside extension cords, power strips and a printer before competition day, not during setup. Bring spare paper and check that the registration desk, judges’ table and PA system can all be powered without creating cables across skating or walking routes.

Frequently asked questions

What equipment do I need for an ice skating competition?: At minimum, prepare bib numbers, cones, marker discs, a starting horn, stopwatches, round counters and whistles. Add judging vests, starting blocks, a laptop, printer, microphone and speaker when the venue does not provide them. Check the course and technical setup at least 7 days beforehand.
How many bib numbers should I buy for an ice skating competition?: Use one bib number per registered skater and keep 5–10 spare numbers, or about 10% extra for larger fields. Sort the numbers by starter group before registration so replacements can be issued quickly.
How many drinks do I need for an ice skating competition?: For a two-hour event, budget 2–3 drinks per participant and judge, plus around 10% extra for volunteers and late arrivals. Chill drinks in coolers and fill thermos flasks before registration starts.
What should I bring for the competition registration desk?: Bring the laptop, printer, extension cords, power strips, printed starting lists, match schedules and sorted bib numbers. Set up and test the desk at least 60 minutes before the first start so registration problems do not delay the competition.

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