What you need for an ice hockey tournament

Use this shopping list to prepare the equipment, scoring setup and serving supplies for an ice hockey tournament. Check what the rink already provides before buying bulky items such as goals, tables or chairs. Count teams and players first, then add spare equipment for breakages, lost items and changing sizes. The items below also cover registration, match administration and refreshments, so you are not buying essentials during the tournament.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 80
Bar stoolsqty 6
Clothes racksqty 8
Bollardsqty 12
Storage cratesqty 12

Sports equipment

Ice hockey pucksqty 30
Training bibsqty 40
Spare hockey sticksqty 12
Conesqty 20
Match ballsqty 4
Goal netsqty 2
Spare shoelacesqty 20
Helmet stickersqty 40
Medalsqty 80
Cupsqty 4
Fair play trophy
Team pennantsqty 8
Whistlesqty 6
Stopwatchesqty 4

Equipment

Scoreboard
Competition clock
PA system
Wireless microphonesqty 2
Laptopsqty 2
Tabletsqty 2
Extension cordsqty 6
Power stripsqty 6
Charging cablesqty 8
Power banksqty 4
Handheld megaphone

Tableware

Reusable cupsqty 180
Coffee cupsqty 80
Platesqty 120
Cutlery setsqty 120
Serving traysqty 12
Small bowlsqty 16

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 6
Cutting boardsqty 4
Chef's knivesqty 4
Serving tongsqty 8
Measuring cupsqty 2
Thermometerqty 2

Catering

Groceries
- Coffee - 3 packs
- Tea bags - 200 pieces
- Sugar - 2 kilos
- Milk - 12 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blue - 10 crates
- Spa Red - 3 crates
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Sports drink - 4 crates
- Chocolate milk - 4 liters
- Beer - 6 crates
- Alcohol-free beer - 2 crates
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Snacks - 6 bags
- Popcorn - 5 bags
- Mixed nuts - 3 bags
- Muesli bars - 80 pieces
- Protein bars - 60 pieces
- Cookies - 10 packs
- Syrup waffles - 8 packs
- Mini sandwiches - 180 pieces
- White rolls - 120 pieces
- Brown bread rolls - 120 pieces
- Mini croissants - 80 pieces
- Currant buns - 60 pieces
- Young cheese - 4 kilos
- Aged cheese - 3 kilos
- Ham - 3 kilos
- Chicken breast slices - 2 kilos
- Vegetarian spreads - 12 tubs
- Hummus - 8 tubs
- Cream cheese - 8 tubs
- Butter - 1 kilo
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Peanut butter - 2 jars
- Chocolate sprinkles - 2 packs
- Cucumbers - 12 pieces
- Tomatoes - 4 kilos
- Lettuce - 8 heads
- Bell peppers - 20 pieces
- Carrots - 4 kilos
- Grapes - 6 kilos
- Apples - 100 pieces
- Bananas - 80 pieces
- Mandarins - 80 pieces
- Oranges - 40 pieces
- Lemons - 12 pieces
- Ice cubes - 20 bags
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Napkins - 600 pieces
- Stirrers - 300 pieces
- Wooden skewers - 500 pieces
- Disposable gloves - 4 boxes
- Paper towels - 12 rolls
- Trash bags - 100 pieces
- Toilet paper - 24 rolls
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- All-purpose cleaner - 4 bottles
- Dish soap - 3 bottles
- Sponges - 12 pieces
- Tea towels - 20 pieces

Decorations

Team flagsqty 8
Start and finish signqty 2
Race signageqty 12
Banner holdersqty 6
Tableclothsqty 8
Stage backdrop
Balloonsqty 80
Decorative tapeqty 6

Lighting

LED string lightsqty 6
Battery lampsqty 8

Cleaning

Floor squeegeesqty 3
Mopsqty 4
Bucketsqty 4
Broom setsqty 3
Dustpan and brushqty 4
Microfiber clothsqty 24
Pedal binsqty 8
Waste binsqty 10
Cleaning glovesqty 6

Safety

First aid kitsqty 2
Ice bandagesqty 12
Reflective vestsqty 12
Flashlightsqty 4

Office

Competition formsqty 100
Score sheetsqty 40
Participant badgesqty 160
Badge holdersqty 160
Pensqty 30
Markersqty 12
Notepadsqty 12
Clipboardsqty 12
Printer paperqty 2
Tapeqty 6
Scissorsqty 4
Staplersqty 2
Name stickersqty 200

Tips

Count players by team before shopping for training bibs, helmet stickers and cups. Buy or pack enough for the largest squad, plus at least 10% extra for late changes or damaged items.
Take spare hockey sticks, pucks, shoelaces and helmet stickers to the rink before the first match. A small equipment problem can otherwise delay an entire game while someone searches the changing rooms.
Test the scoreboard, competition clock, PA system and wireless microphones at least 60 minutes before the opening match. Charge laptops, tablets and power banks beforehand, and pack extension cords, power strips and charging cables.
Separate match equipment from administration supplies in labelled storage crates. Keep the competition forms, team list and schedule together at the scoring table so officials can find them between games.
Plan refreshments around the tournament timetable rather than only the headcount. Reusable cups, coffee cups, plates, cutlery and serving trays should be ready before the first teams arrive, with tables and chairs placed near the serving area.

Frequently asked questions

How many ice hockey pucks do I need for a tournament?: Plan at least 2 pucks for every scheduled match, plus 10 to 20 spare pucks for warm-ups, lost pucks and damaged equipment. For example, a 12-match tournament needs a minimum of 24 match pucks and a separate reserve.
How many spare hockey sticks should I bring?: Bring at least 2 spare sticks for a small tournament and add 1 spare for every 10 to 12 registered players. Check stick sizes and handedness at least 1 day before the tournament so replacements are usable.
When should I test the scoreboard and competition clock?: Test both systems at least 60 minutes before the first face-off, including the display, controls and power supply. Charge all laptops, tablets and power banks the night before and keep extension cords and power strips at the scoring table.
What should I buy for tournament refreshments?: Prepare reusable cups, coffee cups, plates, cutlery and serving trays before teams arrive, then match the quantity to your confirmed participant list. Have the serving area set up at least 30 minutes before the first scheduled break.

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