What you need for an ice hockey tournament

An ice hockey tournament needs more than pucks and sticks. Plan supplies for players, referees, volunteers, spectators, and the off-ice registration and scoring work. Drinks should be chilled before teams arrive, while cups, serving items, waste bins, and changing-room essentials need to be ready when the venue opens. Keep backup equipment and basic repair supplies at rink level so a missing helmet, broken stick, or loose guard does not stop a game.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 10
Chairsqty 40
Bar stoolsqty 8
Changing room benchesqty 12
Coat racksqty 8
Waste binsqty 8

Tableware

Reusable cupsqty 150
Coffee cupsqty 100
Platesqty 120
Cutlery setsqty 120
Small bowlsqty 20
Serving plattersqty 12

Equipment

Coolersqty 6
Kettlesqty 3
Coffee machinesqty 2
Extension cordsqty 6
Power stripsqty 6
Speakersqty 2
Microphone
Scoreboard
Laptop
Printer

Sports equipment

Ice hockey pucksqty 60
Training bibsqty 40
Spare hockey sticksqty 12
Spare helmetsqty 6
Whistlesqty 6
Stopwatchesqty 4
Conesqty 20
Athletic tapeqty 12
Ice repair kit
Team shirtsqty 80
Puck bucketsqty 4
Scoreboard batteriesqty 4

Office

Clipboardsqty 12
Ballpoint pensqty 30
Markersqty 12
Paperqty 500
Name stickersqty 120
Wristbandsqty 150
Competition foldersqty 12
Price listsqty 8

Decorations

Buntingqty 8
Team name cardsqty 8
Tournament banner
Direction arrowsqty 12

Lighting

LED lightsqty 6

Cleaning

Bucketsqty 4
Mopsqty 4
Broom setsqty 3
Cleaning cart

Catering

Groceries
- Coffee - 4 packs
- Tea bags - 200 pieces
- Sugar - 2 kilos
- Milk - 12 liters
- Oat milk - 4 liters
- Lemon - 2 kilos
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blue - 10 crates
- Spa Rood - 4 crates
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Alcohol-free beer - 4 crates
- Chocolate milk - 4 liters
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 8 bags
- Salted pretzels - 6 bags
- Popcorn - 6 bags
- Party snacks - 4 kilos
- Muesli bars - 100 pieces
- Bananas - 8 kilos
- Apples - 8 kilos
- Grapes - 5 kilos
- Mandarins - 5 kilos
- Buns - 150 pieces
- Whole grain bread - 8 loaves
- Bread rolls - 80 pieces
- Mini wraps - 80 pieces
- Sliced cheese - 4 kilos
- Ham slices - 3 kilo
- Chicken breast slices - 3 kilo
- Hummus - 2 kilos
- Cream cheese - 2 kilo
- Peanut butter - 2 jars
- Jam - 3 jars
- Herb cheese - 2 kilos
- Cucumber - 4 kilos
- Tomatoes - 4 kilos
- Lettuce - 12 heads
- Bell peppers - 3 kilos
- Carrots - 3 kilos
- Chicken breast - 8 kilos
- Falafel - 4 kilos
- Vegetarian burgers - 60 pieces
- Hamburger buns - 120 pieces
- Fries - 20 kilos
- Mayonnaise - 3 liters
- Ketchup - 3 liters
- Mustard - 2 liters
- Garlic sauce - 2 liters
- Barbecue sauce - 2 liters
- Satay sauce - 3 liter
- Salt - 1 kilo
- Pepper - 250 gram
- Paprika powder - 250 gram
- Baking butter - 1 kilo
- Oil - 3 liters
- Cookies - 8 packs
- Brownies - 100 pieces
- Donuts - 80 pieces
- Ice cubes - 20 kilo
- Napkins - 500 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Disposable gloves - 3 boxes
- Hand soap - 6 bottles
- Dish soap - 4 bottles
- Dishwasher tablets - 1 package
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Disinfectant spray - 4 bottles
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Paper food trays - 150 pieces
- Paper snack cups - 150 pieces
- Wooden stirrers - 200 pieces
- Toothpicks - 200 pieces

Prizes

Winner's cupsqty 3
Medalsqty 40
Prize ribbonsqty 40

Safety

First aid kitqty 2
Cold packsqty 12
Safety vestsqty 12
Flashlightsqty 4

Tips

Plan roughly 2–3 drinks per person for the first hour, then 1–2 for each additional hour. Chill them in coolers before opening the venue and keep a separate supply for referees and volunteers.
Bring at least one spare helmet and several spare hockey sticks, then keep pucks, whistles, stopwatches, cones, and athletic tape together in a rink-side tournament bag rather than in the storage room.
Set up one clearly marked scoring station with the laptop, printer, scoreboard, score sheets, and extension cords. Test the printer and power connections before the first team checks in.
Count reusable cups, coffee cups, plates, cutlery sets, and small bowls against the expected number of players, staff, and spectators. Add a buffer of about 10% so a missing or dropped item does not create a shortage.
Prepare the changing area before teams arrive: provide benches, coat racks, waste bins, and training bibs, and place tournament bags where volunteers can reach them without crossing the playing area.

Frequently asked questions

What food and drink do I need for an ice hockey tournament?: Plan 2–3 drinks per person for the first hour and 1–2 per person for every hour after that. Add coffee, hot water, cups, plates, cutlery, and simple serving items for the expected number of teams, officials, volunteers, and spectators.
How many spare hockey sticks should I bring to a tournament?: Bring at least 2–4 spare sticks for a small tournament, and more if several age groups are playing. Keep them rink-side with spare helmets, pucks, and athletic tape so replacements are available within a minute.
What should be ready before an ice hockey tournament starts?: Finish the shopping and equipment check at least 24 hours before the first game. On the day, chill drinks, test the scoreboard and printer, lay out score sheets, and open the venue 60–90 minutes before team arrival.
How many cups and plates do I need for an ice hockey tournament?: Count one cup per planned drink service and one plate and cutlery set per person expected to eat. Add a 10% buffer, so a group of 100 people needs about 110 cups and 110 place settings.

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