How to organise a glacier hike safely

Start with the group, the route and the safety setup—not the lunch packs. Confirm a qualified guide, transport, departure times and a realistic timetable before inviting people. Collect emergency contacts and dietary requirements during registration, then use the forecast to confirm the route or activate an alternative. The final 24 hours are for equipment inspections, packed food, charged communication devices and a precise attendance check.

The full checklist for this plan is being updated. The tips and answers below still apply.

Tips

Set the route and timetable before sending invitations. Include the meeting time, transport duration, hike length, planned breaks and a latest return time so participants can judge whether the day suits them.
Close registrations early enough to check every participant’s emergency contact, dietary requirements and clothing. A practical deadline is 7 days before departure, leaving time to resolve missing information.
Check the forecast at least 48 hours before the hike and again on the morning itself. Decide in advance which conditions trigger the alternative route, a delayed departure or cancellation.
Inspect technical equipment the day before, not at the meeting point. Check helmets, harnesses, ropes, carabiners, crampons and ice axes individually, and replace or repair anything questionable before packing.
Pack food, water and communication equipment by person and by group. Prepare lunch packs the evening before, fully charge the satellite phone, walkie-talkies and power banks, and print the emergency list as a backup.

Frequently asked questions

How far in advance should I organise a glacier hike?: Start booking the guide, transport and route at least 4 to 6 weeks ahead. Close participant registrations about 7 days before departure so you can check contacts, clothing and equipment without rushing.
When should I check the weather for a glacier hike?: Check it 48 hours before departure to confirm the route and prepare the backup plan. Check again on the morning of the hike before participants travel to the meeting point.
What should I do the day before a glacier hike?: Inspect all technical equipment, pack waterproof bags, prepare lunch packs and distribute water and snacks. Fully charge communication devices, print the emergency list and confirm the departure time with every participant.
How do I prepare participants for a glacier hike?: Send the participant letter at least 3 to 5 days before departure with the timetable, meeting point, clothing requirements, expected conditions and emergency contact details. Ask participants to report missing gear or health concerns before the final equipment check.