How to organise a figure skating competition

A figure skating competition runs smoothly when the ice booking, competition format and judging plan are fixed before you open registration. Work backwards from competition day: secure the rink, publish clear rules, collect entries and music, then build the start order and jury lineup. The details most often missed are emergency contacts, usable music files, volunteer cover and enough time to assemble race packets. Use the final week for checks rather than major decisions.

The full checklist for this plan is being updated. The tips and answers below still apply.

Tips

Book the ice rink before sending invitations, then allow time for practice sessions, changing rooms and the competition itself. Confirm the exact ice access and setup window in writing at least 6–8 weeks ahead.
Publish the competition format and rules before registration opens. State categories, music duration, required files, judging method and the registration deadline so you do not have to resolve different interpretations later.
Set a firm music deadline at least 10 days before the event. Check every file on the actual laptop and sound system, copy the approved versions to two USB sticks, and label each file with the skater’s name and category.
Build the start order and jury lineup after registrations close, then send a participant confirmation 5–7 days before competition day. Print the programme, participant list and jury forms only after these schedules have been checked.
Assign volunteers to registration, rink access, music, changing rooms and results rather than relying on general help. Prepare walkie-talkies, power banks, extension cords and a printed contact list the day before, and keep emergency contacts with the event lead.

Frequently asked questions

How far in advance should I organise a figure skating competition?: Start at least 8–12 weeks before the event. Reserve the rink and confirm the format first, then allow 3–4 weeks for registrations and at least 10 days to check music and finalise the schedule.
When should figure skating competition registration close?: Close registration about 3 weeks before competition day. This leaves roughly 10–14 days to process entries, collect missing information, create the start order and confirm participants.
When should I collect music for a figure skating competition?: Request music when registration is accepted and set the final upload deadline 10 days before the event. Test every file at least 5 days before the competition and keep two USB copies.
How many volunteers are needed for a figure skating competition?: Plan for at least 1 event lead, 1 registration volunteer, 1 music operator, 1–2 rink or changing-room volunteers and 1 results assistant. Add cover for breaks, especially if the programme lasts more than 3 hours.