What to Bring for a Horse Riding Tour

A horse riding tour needs more than horses, saddles and helmets. Plan for time in the saddle, a departure area, rest stops and the period before and after the ride. Pack water and snacks where riders can reach them, and keep emergency and weather gear easy to find. This shopping list also covers lighting, shelter, serving items and chargers for a safe, comfortable day outdoors.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 4
Folding chairsqty 20
Party tent
Coat rack

Sports equipment

Horsesqty 12
Saddlesqty 12
Bridlesqty 12
Saddle padsqty 12
Cleaning kitsqty 4
Haltersqty 12
Rope haltersqty 12
Reflective horse blanketsqty 12
Route conesqty 12
Backpacksqty 4

Safety

Riding helmetsqty 16
Reflective vestsqty 16
First aid kit
Emergency blanketsqty 4
Flashlightsqty 6
Whistlesqty 4

Equipment

Coolersqty 4
Thermos flasksqty 4
Mobile phone chargersqty 4

Lighting

String lightsqty 4
Battery lanternsqty 6

Tableware

Reusable platesqty 20
Reusable bowlsqty 20
Reusable drinking glassesqty 30
Coffee cupsqty 20
Cutlery setsqty 20

Kitchen

Cutting boardsqty 3
Chef’s knives and bread knivesqty 4
Serving plattersqty 8
Serving tongsqty 4
Thermometer
Storage boxesqty 8

Catering

Groceries
- Mini rolls - 40 pieces
- Whole grain bread - 4 loaves
- Butter - 500 grams
- Young cheese - 1,5 kilogram
- Aged cheese - 1 kilogram
- Back ham - 750 grams
- Chicken breast slices - 750 grams
- Hummus - 600 grams
- Cream cheese - 500 grams
- Egg salad - 500 grams
- Cucumbers - 4 pieces
- Tomatoes - 1,5 kilogram
- Arugula - 300 gram
- Mixed salad - 1.5 kilogram
- Feta cheese - 500 gram
- Olives - 400 grams
- Herb butter - 4 tubs
- Vegetable soup - 4 liters
- Baguettes - 6 pieces
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Salted peanuts - 2 bags
- Apples - 20 pieces
- Bananas - 16 pieces
- Grapes - 2 kilogram
- Cookies - 4 packs
- Chocolate bars - 20 pieces
- Spa Blauw - 36 bottles
- Spa Red - 12 bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Iced tea - 4 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Milk - 4 liters
- Oat milk - 2 liter
- Sugar - 500 grams
- Mints - 1 box
- Lemons - 6 pieces
- Ice cubes - 8 kilograms
- Ketchup - 1 bottle
- Mayonnaise - 1 jar
- Mustard - 1 jar
- Salt - 1 pack
- Pepper - 1 jar
- Olive oil - 1 bottle
- Garbage bags - 30 pieces
- Paper towels - 4 rolls
- Napkins - 4 packs
- Dish soap - 2 bottles
- Sponges - 6 pieces
- Cleaning wipes - 2 packs
- Toilet paper - 24 rolls
- Hand soap - 2 dispensers

Cleaning

Bucketsqty 3
Floor squeegeesqty 2
Broom setsqty 2
Waste binsqty 4

Decorations

Tableclothsqty 4
Directional signsqty 8
Name badgesqty 20

Paper goods

Participant formsqty 20
Route mapsqty 16
Pensqty 10

Tips

Pack at least 1 litre of drinking water per rider for a short tour, and more for warm weather or a route lasting several hours. Use coolers for chilled drinks and thermos flasks for hot coffee or tea.
Prepare one snack portion per participant for the route, plus 10% extra. Choose food that travels well in backpacks and check dietary requirements before shopping.
Have one correctly fitted riding helmet and one reflective vest per participant. Keep a first aid kit, emergency blankets, whistles and flashlights together at the reception table rather than in separate bags.
Plan tableware for every registered participant, plus 10% spare: reusable plates, bowls, drinking glasses, coffee cups and cutlery. This prevents a shortage when items are dropped or left at a rest stop.
Charge mobile phones before departure and bring the required chargers. Put battery lanterns and string lights out before dusk, especially if riders return after daylight has faded.

Frequently asked questions

What should I bring on a horse riding tour?: Bring a riding helmet, suitable clothing, closed riding footwear, water, a snack and a small backpack. For the organiser, add first aid supplies, emergency blankets, whistles, flashlights, route maps and participant contact details.
How much water do I need for a horse riding tour?: Allow at least 1 litre per rider for a short tour. For rides lasting several hours or in warm weather, plan extra water and keep the reserve in a cooler at the departure point or a rest stop.
How many snacks should I buy for a riding tour?: Buy one portable snack per participant and add 10% extra. Confirm dietary requirements before shopping, then pack snacks so each rider can carry or access one without stopping for a full buffet.
When should I check the horse riding tour equipment?: Check horses, saddles, bridles, saddle pads, halters and cleaning kits at least one day before departure. Recheck helmets, reflective vests, lights and emergency gear on the morning of the tour.

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