LizztLIZZT

What you need for a historical excursion

A historical excursion needs more than tickets and a route. Pack practical supplies for the museum visit, guided tour, walking route and shared lunch, then prepare materials so registration at the starting point runs quickly. Plan drinks and food around the number of participants, and keep emergency, weather and charging supplies accessible. This checklist helps you buy or bring what the group needs without leaving essentials until the last day.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

  • Foldable tablesqty 2
  • Folding chairsqty 4

Tableware

  • Reusable cupsqty 40
  • Coffee mugsqty 35
  • Platesqty 40
  • Cutlery setsqty 40
  • Thermos flasksqty 4

Kitchen

  • Coffee machinesqty 2
  • Kettlesqty 2
  • Serving traysqty 4
  • Cutting boardsqty 2
  • Kitchen knivesqty 4
  • Serving tongsqty 4
  • Food containersqty 10

Equipment

  • Coolersqty 3
  • Power banksqty 4
  • Charging cablesqty 6
  • Extension cordsqty 2
  • Megaphone
  • Flashlightsqty 4
  • Clipboardsqty 6
  • Ballpoint pensqty 20
  • Document foldersqty 6
  • Daypacksqty 6

Decorations

  • Name labelsqty 40
  • Lanyardsqty 40
  • Route arrowsqty 12

Safety

  • First aid kit
  • Reflective vestsqty 6

Outdoor matters

  • Foldable Umbrellasqty 6

Catering

  • Groceries
    • Coffee - 2 packs
    • Tea - 2 boxes
    • Sugar - 1 kilo
    • Milk - 6 liters
    • Oat milk - 3 liters
    • Stir sticks - 50 pieces
    • Coffee filters - 2 packs
    • Still water - 30 bottles
    • Sparkling water - 12 bottles
    • Cola - 6 bottles
    • Cola Zero - 6 bottles
    • Apple juice - 4 packs
    • Orange juice - 4 cartons
    • Apples - 35 pieces
    • Bananas - 35 pieces
    • Grapes - 4 kilos
    • Muesli bars - 40 pieces
    • Paprika chips - 4 bags
    • Plain chips - 4 bags
    • Salted crackers - 4 packs
    • Whole grain bread - 8 loaves
    • White rolls - 40 pieces
    • Whole wheat rolls - 40 pieces
    • Cheese slices - 2 kilos
    • Turkey breast - 1,5 kilo
    • Hummus - 6 tubs
    • Cucumbers - 8 pieces
    • Tomatoes - 3 kilos
    • Lettuce - 4 heads
    • Mayonnaise - 2 bottles
    • Mustard - 2 bottles
    • Ketchup - 2 bottles
    • Butter - 500 grams
    • Napkins - 100 pieces
    • Paper towels - 4 rolls
    • Hand soap - 2 dispensers
    • Hand sanitizer - 4 bottles
    • Trash bags - 2 rolls
    • All-purpose cleaner - 2 bottles
    • Dish soap - 2 bottles
    • Sponges - 6 pieces
    • Toilet paper - 12 rolls

Tips

  • Plan at least one reusable cup, plate and cutlery set per participant, plus a small reserve for lost or dirty items. Use thermos flasks for coffee and hot drinks, and coolers for anything that must stay cold.
  • Prepare one lunch pack per registered participant and label food clearly after collecting dietary requirements. Pack the food in sealed food containers and bring serving tongs rather than relying on shared utensils.
  • Print one route map per participant or pair, then add a few spare copies for late registrations and damaged pages. Keep the maps, programme and emergency procedure together in document folders or on clipboards.
  • Bring one power bank and the correct charging cable for each essential phone or device, especially if the route uses digital information. Pack extension cords only where the starting point has a safe power supply.
  • For a walking route, keep the first-aid kit, torches, reflective vests and foldable umbrellas easy to reach rather than buried in the group luggage. Add name labels and lanyards before arrival so registration takes no more than a few minutes per group.

Frequently asked questions

What food and drink do I need for a historical excursion?
Prepare one lunch pack per registered participant, with extra portions if registrations may change. Allow roughly two to three drinks per person for the first hour, then add water for the walking route and hot drinks for the break.
How many route maps should I print?
Print one map per participant or one per pair, depending on how independently people will walk. Add at least 10% spare copies, and keep them in folders or on clipboards so rain and handling do not make them unusable.
What should I pack for bad weather on a historical walking route?
Bring one foldable umbrella per participant if rain is likely, or confirm that participants bring their own before the excursion. Keep reflective vests and torches available for poor visibility, and check the forecast at least 24 hours before departure.
When should I prepare the shopping and excursion materials?
Buy non-perishable supplies at least 3 to 5 days before the excursion. Assemble lunch packs, cool drinks, print route materials and check charging equipment on the day before departure.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.

Organize this event for free with Lizzt

Organize for free and invite your contacts!