What to buy and bring for Green Day

A Green Day needs more than plants and garden tools. You will also need shade, work surfaces, drinks, snacks, power, lighting and a clear way to handle waste. Buy plants and seeds to match your planting plan, then prepare shared tools for each workstation rather than leaving everything in one pile. Check dietary requirements before shopping and chill drinks several hours before guests arrive. This list helps you cover the items people most often remember too late.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 8
Chairsqty 60
Beer tablesqty 4
Work tablesqty 6

Equipment

Barbecueqty 2
Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Extension cordsqty 4
Power stripsqty 4
Portable speaker

Lighting

String lightsqty 6
Battery lanternsqty 8
Spare batteriesqty 24

Garden tools

Shovelsqty 8
Scoopsqty 8
Rakesqty 6
Hoesqty 6
Hand shovelsqty 12
Pruning shearsqty 6
Wheelbarrowsqty 3
Pitchersqty 6
Garden hosesqty 2
Bucketsqty 8
Garden glovesqty 50
Safety gogglesqty 12
Wooden hammersqty 4
Hand sawsqty 4
Drillsqty 2
Screwdriversqty 6
Measuring tapesqty 4
Rope rollsqty 4
Workbenchesqty 2
Construction bucketsqty 6

Decorations

Information boardsqty 8
Directional signsqty 12
Chalkboardsqty 3
Chalk markersqty 6
Tableclothsqty 8
Name stickersqty 100
Pensqty 30
Wristbandsqty 100

Tableware

Reusable drinking glassesqty 100
Reusable platesqty 80
Reusable cutleryqty 100
Serving plattersqty 12
Coffee cupsqty 60
Thermos flasksqty 4

Kitchen

Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Pliersqty 6
Scissorsqty 4
Aluminum traysqty 6
Ice packsqty 20
Storage binsqty 12
Handwash sinksqty 2

Cleaning

Waste binsqty 8
Litter pickersqty 4
Broomsqty 4
Dustpan and brushqty 4
Mopsqty 3

Catering

Groceries
- Coffee - 3 packs
- Tea - 4 boxes
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 4 liters
- Coffee creamer - 2 packs
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Lemonade - 6 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Ice cubes - 10 bags
- Baguettes - 12 pieces
- Hamburger buns - 80 pieces
- Vegetarian burger buns - 20 pieces
- Hamburgers - 60 pieces
- Vegetarian burgers - 20 pieces
- Chicken skewers - 50 pieces
- Vegetarian skewers - 20 pieces
- Corn cobs - 30 pieces
- Potato salad - 6 kilos
- Pasta salad - 6 kilos
- Mixed green salad - 5 kilo
- Cucumbers - 12 pieces
- Tomatoes - 5 kilos
- Peppers - 4 kilos
- Onions - 3 kilos
- Mushrooms - 3 kilo
- Corn - 12 cans
- Pickles - 4 jars
- Herb butter - 12 tubs
- Ketchup - 4 bottles
- Mayonnaise - 4 jars
- Mustard - 3 bottles
- Barbecue sauce - 4 bottles
- Garlic sauce - 3 bottles
- Salt - 1 kilo
- Pepper - 2 jars
- Paprika powder - 2 jars
- Olive oil - 2 bottles
- Barbecue spice mix - 4 bags
- Plain chips - 10 bags
- Paprika chips - 10 bags
- Nuts - 8 bags
- Grapes - 5 kilos
- Apples - 50 pieces
- Bananas - 40 pieces
- Watermelons - 4 pieces
- Cookies - 8 packs
- Brownies - 60
- Marshmallows - 6 bags
- Bread spreads - 6 jars
- Hummus - 10 tubs
- Vegan spreadable cheese - 6 tubs
- Allergy-free cookies - 4 packs
- Herbs for herb table - 20 pots
- Potting soil - 20 bags
- Compost - 10 bags
- Flower seeds - 20 sachets
- Herb Seeds - 15 packets
- Flower Bulbs - 200 pieces
- Garden twine - 10 rolls
- Wooden plant labels - 100 pieces
- Wood for insect hotels - 20 sets
- Bamboo poles - 100 pieces
- Straws for insect hotels - 5 bundles
- Wood screws - 2 boxes
- Cable ties - 2 bags
- Wooden stakes - 30 pieces
- Trash bags - 100 pieces
- Compostable trash bags - 50
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Dish soap - 3 bottles
- Cleaning sponges - 12 pieces
- Microfiber cloths - 20 pieces
- Paper napkins - 500 pieces
- BBQ charcoal - 8 bags
- Firelighters - 4 boxes
- Aluminum foil - 4 rolls
- Cling film - 3 rolls
- Baking paper - 3 rolls

Tips

Plan tools by workstation: provide at least one shovel, rake, hoe and hand trowel for each active planting area, then add wheelbarrows and buckets for shared use.
Buy extra gloves and eye protection instead of counting only registered attendees; a spare pair per workstation prevents the planting work from stopping when equipment gets wet or dirty.
Allow two to three drinks per person for the first hour, plus water, coffee and tea. Chill bottled drinks at least four hours before the event and check that coolers have enough ice.
Measure your power needs before buying or borrowing equipment. Coffee machines, kettles, lights and speakers may need separate extension cords or power strips so one overloaded connection does not interrupt the day.
Do not leave shelter and lighting until the morning itself. Set aside party tents, tables, chairs, string lights, battery lanterns and spare batteries at least one day before setup, especially if the forecast is uncertain.

Frequently asked questions

How many drinks do I need for Green Day?: Plan for two to three drinks per person during the first hour, then about one drink per person for each additional hour. Add water, coffee and tea separately, and chill the drinks at least four hours in advance.
How many garden tools should I buy for Green Day?: Start with one basic tool set per workstation: a shovel, scoop or hand trowel, rake and hoe. Add one wheelbarrow and two buckets for every three to four workstations, plus spare gloves and safety goggles.
When should I buy plants and seeds for Green Day?: Buy them one to three days before the event, after confirming the planting plan and expected attendance. Keep plants protected from heat and wind, and check that seeds, labels and planting supplies are ready the day before.
How much seating and shelter do I need for Green Day?: Provide one chair per person who needs seated space, with tables for food, registration and each work area. Set up party tents at least one day ahead when possible, and keep lighting and spare batteries ready before guests arrive.

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