What to Buy for a Golf Match

A golf match needs more than clubs and scorecards. Before players arrive, you need enough balls and tees, clear competition materials, refreshments, tableware, prizes and signs for registration and the course. This checklist helps you shop for the match itself, including supplies that are easy to overlook, such as spare pencils, scorecard clips, rubbish bins and rain protection. Confirm player numbers before buying catering and check dietary requirements before placing the food order.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Registration tablesqty 2
Buffet tablesqty 6
Folding chairsqty 60
High tablesqty 6
Tableclothsqty 8
Waste binsqty 6

Sports equipment

Golf Ballsqty 120
Golf teesqty 300
Scorecardsqty 70
Pencilsqty 80
Pencil sharpenersqty 4
Scorecard clipsqty 20
Competition flagsqty 18
Tee markersqty 36
Distance metersqty 4
Spare golf clubsqty 4
Golf umbrellasqty 12
Competition prizesqty 12
Start list boardsqty 3
Scoreboard
Measuring tapesqty 2
Markersqty 12
Competition rulesqty 60
Emergency ponchosqty 20

Tableware

Coffee cupsqty 70
Glassesqty 100
Wine glassesqty 70
Platesqty 80
Cutlery setsqty 80
Serving plattersqty 12
Serving spoonsqty 8
Coffee spoonsqty 70

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 6
Thermos flasksqty 6
Extension cordsqty 4
Power stripsqty 4
Mobile phonesqty 4
Power banksqty 4
Camera

Lighting

Table lampsqty 6
String lightsqty 4

Decorations

Entrance competition flagsqty 2
Balloon archesqty 2
Name badgesqty 70
Table décorqty 8
Awards backdrop

Cleaning

Trash bagsqty 80
Cleaning glovesqty 8
Litter pickersqty 3
Bucketsqty 4
Cleaning clothsqty 20
Washing-up tubsqty 3
Hand soap dispensersqty 4
Paper towelsqty 12

Catering

Groceries
- Coffee beans - 3 kilograms
- Black tea - 100 tea bags
- Herbal tea - 40 bags
- Sugar - 2 kilograms
- Milk - 12 liters
- Oat milk - 4 liters
- Lemon - 10 pieces
- Still mineral water - 8 bottles
- Sparkling mineral water - 8 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Apple juice - 4 liter
- Orange juice - 4 liters
- Non-alcoholic beer - 24 bottles
- Pilsner - 72 bottles
- White wine - 12 bottles
- Red wine - 8 bottles
- Rosé - 6 bottles
- Bitter lemon - 4 bottles
- Tonic - 4 bottles
- Ginger beer - 4 bottles
- Ice cubes - 12 kilograms
- Savory cookies - 8 packs
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Salted nuts - 4 kilogram
- Olives - 3 kilograms
- Grapes - 5 kilograms
- Apples - 50 pieces
- Bananas - 40 pieces
- Muesli bars - 60 pieces
- Currant buns - 50 pieces
- Mini wraps - 80 pieces
- White rolls - 60 pieces
- Multigrain rolls - 60 pieces
- Butter - 1 kilogram
- Mild cheese - 3 kilograms
- Aged cheese - 3 kilograms
- Cooked ham - 2 kilograms
- Chicken breast slices - 2 kilograms
- Hummus - 2 kilograms
- Cream cheese - 2 kilograms
- Cucumber - 12 pieces
- Tomatoes - 4 kilogram
- Lettuce - 8 heads
- Red onion - 2 kilograms
- Chicken breast - 8 kilogram
- Ground beef - 6 kilogram
- Vegetarian burgers - 30 pieces
- Hamburger buns - 70 pieces
- Potato salad - 8 kilograms
- Pasta salad - 8 kilograms
- Mixed salad - 8 kilograms
- Baguettes - 12 pieces
- Herb butter - 2 kilograms
- Mayonnaise - 3 liters
- Ketchup - 3 liters
- Mustard - 2 liters
- Garlic sauce - 2 liters
- Barbecue sauce - 2 liters
- Salt - 500 grams
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Italian herbs - 250 grams
- Olive oil - 2 liters
- Vinegar - 1 liter
- Coffee filters - 200 pieces
- Napkins - 300 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Disposable cups - 100 pieces
- Cocktail sticks - 300 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant spray - 3 bottles
- Trash bags - 80 pieces

Tips

Buy at least one scorecard and pencil per player, plus 10–15% extra for lost or damaged supplies. Keep pencil sharpeners and spare pencils at the competition table.
Allow several golf balls and a generous supply of tees per player, especially if the match includes less experienced golfers. Distribute the first set at registration and keep replacements available.
Order catering only after registrations close and dietary requirements are collected. Plan portions for every registered player, then add a small buffer for organisers, guests and unexpected arrivals.
Prepare separate signage for registration, parking, the first tee and catering. Put the starting list and competition rules where players can read them before tee-off, not only at the registration table.
Pack weather and course backups before match day: golf umbrellas, emergency ponchos, spare clubs and extra scorecard clips can prevent a delay when conditions change or equipment goes missing.

Frequently asked questions

How many golf balls and tees do I need for a golf match?: Plan several balls and a generous handful of tees per player, then add at least 10% extra for replacements. The exact amount depends on the number of holes, player experience and whether balls are being handed out as part of the match.
How many scorecards and pencils should I buy?: Provide one scorecard and pencil per player, plus 10–15% extra. For 40 players, that means at least 44–46 scorecards and pencils, with sharpeners and spare pencils at the competition table.
When should I order catering for a golf match?: Place the catering order after registrations close and dietary requirements have been collected. Set the final quantity several days before the match, while leaving enough time to adjust the order with the caterer.
What tableware is needed for a golf match buffet?: Allow one plate, cutlery set and drinking glass per guest, plus around 10% extra. Add coffee cups, wine glasses if wine is served, serving platters, buffet tables, tablecloths and waste bins.

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