Golf day shopping list

A golf day needs more than clubs and golf balls. You also need scorecards, pencils, tees, pitchforks and umbrellas on the course, plus drinks, coffee equipment and serving items for registration and catering. This list helps you buy or bring the right supplies before participants arrive. Check quantities against your final participant list, then pack prizes, printed materials and spare equipment together so nothing is left behind on the morning of the event.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 50
High tablesqty 4
Tableclothsqty 6

Sports equipment

Golf clubsqty 40
Golf Ballsqty 120
Golf teesqty 300
Pitchforksqty 40
Pencilsqty 50
Scorecardsqty 60
Golf umbrellasqty 10
Match markingsqty 4

Equipment

Coolersqty 4
Extension cordsqty 3
Coffee machinesqty 2
Kettlesqty 2
Bluetooth speaker

Tableware

Platesqty 50
Bowlsqty 50
Cutlery setsqty 50
Glassesqty 60
Coffee cupsqty 50
Serving spoonsqty 8

Kitchen

Cutting boardsqty 4
Chef's knifeqty 4
Small bowlsqty 12
Serving plattersqty 8
Thermos flasksqty 4

Decorations

Golf flagsqty 4
Balloonsqty 40
Welcome sign
Competition prize table

Lighting

String lightsqty 4

Cleaning

Bucketsqty 3
Cleaning spongesqty 6
Waste binsqty 6

Catering

Groceries
- Coffee - 2 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Spa Blue - 5 crates
- Spa Rood - 2 crates
- Cola - 2 bottles
- Cola Zero - 2 bottles
- Sinas - 2 bottles
- Tonic - 2 bottles
- Beer - 5 crates
- Alcohol-free beer - 2 crates
- White wine - 6 bottles
- Red wine - 6 bottles
- Rosé - 4 bottles
- Apple juice - 4 liter
- Orange juice - 4 liters
- Lemons - 10 pieces
- Cucumbers - 6 pieces
- Tomatoes - 3 kilos
- Mixed salad - 2 kilos
- Bell peppers - 12 pieces
- Red onions - 1 kilo
- Corn - 6 cans
- Pickles - 2 jars
- Potato salad - 3 kilos
- Pasta salad - 3 kilos
- Baguettes - 12 pieces
- Butter - 500 grams
- Herb butter - 6 tubs
- Chicken skewers - 4 kilos
- Hamburgers - 50 pieces
- Vegetarian burgers - 12 pieces
- Sausages - 40 pieces
- Hamburger buns - 60 pieces
- Satay sauce - 2 liters
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Barbecue sauce - 2 bottles
- Paprika chips - 5 bags
- Plain chips - 5 bags
- Peanuts - 2 kilo
- Olives - 4 jars
- Grapes - 3 kilos
- Apples - 40 pieces
- Melons - 4 pieces
- Brownies - 50 pieces
- Whipped cream - 6 cans
- Ice cubes - 20 kilo
- Charcoal - 10 kilos
- Firelighters - 2 boxes
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Napkins - 500 pieces

Tips

Plan at least one scorecard, pencil and set of basic course supplies per golfer, then add 10% spares for lost or damaged items. Keep the scorecards and pencils at the registration desk for easy distribution.
Allow two to three drinks per person for the first hour, then add water for the rest of the day. Chill drinks in coolers before guests arrive and keep a separate supply for the prize presentation or meal.
Check golf clubs, balls, tees, pitchforks and umbrellas several days before the golf day, not during setup. Bring spare balls and tees because these are the items most likely to disappear on the course.
Match plates, bowls, cutlery, glasses and serving spoons to the catering format and guest count. For a buffet, prepare extra serving utensils and use cutting boards, a chef's knife and small bowls for final food preparation.
Prepare coffee machines, kettles, coffee cups and thermos flasks before registration opens. Test extension cords in advance and keep cables away from walking routes, especially near the registration desk and buffet.

Frequently asked questions

What equipment do I need for a golf day?: For each golfer, plan clubs, balls, tees, a scorecard and a pencil. Add pitchforks, umbrellas and course markings as needed, plus at least 10% spare balls, tees and pencils.
How many golf balls should I buy per player?: Buy at least three golf balls per player for a standard golf day, and add 10% extra for losses. For 40 players, that means at least 132 balls when rounded up.
How much food and drink do I need for a golf day?: For the first hour, allow two to three drinks per person, including water and welcome drinks. Order catering according to the confirmed participant count and add a 5-10% buffer if late additions are possible.
When should I prepare the golf day shopping?: Check equipment and order non-perishable supplies at least one week beforehand. Buy fresh food and chill drinks one day before, then pack scorecards, prizes and course materials the day before the event.

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