What you need for a futsal tournament

A futsal tournament needs more than match balls and goals. You will also need clearly marked team areas, working timing and scoring equipment, referee supplies, first-aid materials, refreshments and printed information. Buy or collect the items early enough to test the scoreboard, inflate spare balls and check that every team can be identified quickly. Use the registration numbers to calculate food, drinks and seating instead of guessing.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Folding chairsqty 40
Competition table
Team tablesqty 8
Waste binsqty 6

Sports equipment

Futsal ballsqty 8
Spare ballsqty 4
Team bibsqty 40
Conesqty 20
Team whistlesqty 4
Ball pumpqty 2
Ball needlesqty 6
Scoreboard
Game clocksqty 2
Goal netsqty 2
Referee whistlesqty 4
Yellow cardsqty 4
Red cardsqty 4
Captain's armbandsqty 8
Medical sports tapeqty 8
Medalsqty 40
First-place cup
Second-place cup
Third-place cup
Fair play award
First aid kit
Blanketsqty 2
Ice cubesqty 4

Equipment

Sound system
Wireless microphone
Extension cordsqty 4
Power stripsqty 4
Rechargeable lampsqty 4
Laptop
Printer
Power banksqty 4
USB sticksqty 2

Tableware

Reusable cupsqty 120
Platesqty 100
Cutlery setsqty 100
Serving plattersqty 12
Serving tongsqty 6
Coffee potsqty 3
Teapotsqty 2
Water jugsqty 8
Thermos cupsqty 20

Kitchen

Coolersqty 6
Thermos flasksqty 4
Cutting boardsqty 3
Chef's knifeqty 3
Bread knivesqty 2
Measuring cupsqty 2
Kitchen pegsqty 6
Aluminum foilqty 2
Cling filmqty 2
Bread basketsqty 4
Crumb vacuumsqty 2
Cooling matsqty 8
Serving trays with lidsqty 8

Decorations

Tournament banner
Team name signsqty 8
Directional signsqty 8
Awards tablecloth
Bib numbersqty 8
Arrows for changing roomsqty 6
Prize tablecloth

Cleaning

Mopsqty 3
Bucketsqty 3
Broomsqty 2
Dustpan and brushqty 2
Cleaning glovesqty 6
Cleaning sprayqty 3
Litter pickersqty 2
Microfiber clothsqty 12
Floor squeegeesqty 2

Catering

Groceries
- Wholemeal rolls - 100 pieces
- White rolls - 100 pieces
- Multigrain bread - 6 loaves
- Butter - 3 tubs
- Young cheese - 3 kilos
- Back ham - 2 kilos
- Chicken breast slices - 2 kilos
- Hummus - 1 kilo
- Peanut butter - 2 jars
- Jam - 2 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Lettuce - 8 heads
- Cucumbers - 8 pieces
- Tomatoes - 4 kilos
- Bell peppers - 2 kilos
- Carrots - 2 kilo
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 4 kilos
- Mandarins - 5 kilos
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted sticks - 6 bags
- Muesli bars - 100 pieces
- Currant buns - 60 pieces
- Cookies - 8 packs
- Mini muffins - 100 pieces
- Cola - 12 bottles
- Cola Zero - 10 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Spa Blue - 10 crates
- Spa Rood - 4 crates
- Sports drink - 4 crates
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 4 liters
- Lemon - 2 kilos
- Honey - 2 jars
- Ice cubes - 12 bags
- Chocolate milk - 6 liters
- Lemonade syrup - 3 bottles
- Sparkling mineral water - 4 bottles
- Pizza rolls - 100 pieces
- Vegetarian pizza rolls - 40 pieces
- Mini sausage rolls - 80 pieces
- Vegetarian snacks - 40 pieces
- Garlic sauce - 3 bottles
- Satay sauce - 2 jars
- Salt - 1 pack
- Pepper - 1 can
- Olive oil - 1 bottle
- Napkins - 500 pieces
- Paper towels - 12 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Compostable snack trays - 150 pieces
- Cardboard lunch bags - 100 pieces
- Aluminium trays - 30 pieces
- Dish soap - 3 bottles
- Hand soap - 6 dispensers
- Hand gel - 6 bottles
- Disinfectant wipes - 6 packs
- Bandages - 2 boxes
- Sports tape - 6 rolls
- Cold packs - 8 units
- Disposable gloves - 2 boxes
- Bubble mailers - 8 rolls
- Coffee cups - 150 pieces
- Stir sticks - 200 pieces
- Toothpicks - 2 boxes

Tips

Plan for at least one match ball in play and two inflated spare balls at the competition table. Check the ball pump and ball needles before tournament day, because a flat ball can delay the schedule.
Prepare one set of team bibs for every team that may have similar kit colours, plus a few extra bibs. Keep captain’s armbands and referee equipment together at the competition table so they are not searched for between matches.
Set up the competition table with the scoreboard, game clocks, score sheets, competition cards and team assignments before the first team arrives. Bring spare pens and print a few extra copies of the schedule in case pages are lost or changed.
Calculate refreshments by participant count: provide roughly 2–3 drinks per person for the first hour, then about 1 drink per person for each additional hour. Add snacks and fruit for every registered player, referee and volunteer, and check dietary requirements before placing the catering order.
Pack first-aid supplies, medical sports tape and waste bins where they can be reached immediately. Test the sound system and wireless microphone at least 60 minutes before kick-off, including extension cords, power strips and rechargeable lamps if the hall is poorly lit.

Frequently asked questions

What equipment do I need for a futsal tournament?: Plan for futsal balls, spare balls, team bibs, cones, a ball pump, scoring equipment, game clocks, referee whistles, cards and first-aid supplies. Add tables, chairs, waste bins, a sound system and printed team and match information for the event operation.
How many futsal balls do I need for a tournament?: Keep at least one match ball available for each active court and two inflated spare balls per court at the competition table. Check all balls on the day before and inflate them before teams arrive.
How much food and drink should I buy for a futsal tournament?: For drinks, allow about 2–3 per person during the first hour and 1 more per person for every additional hour. Buy snacks and fruit for all registered players, referees and volunteers, then add a small reserve after checking dietary requirements.
When should I prepare the futsal tournament supplies?: Collect prizes, print team assignments and score sheets, and check the shopping list at least 2–3 days before the tournament. Set up and test timing, audio and electrical equipment at least 60 minutes before the first match.

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