What to buy for a full moon walk

A full moon walk needs more than drinks and snacks. You’ll need dependable lighting, visible route markers, warm serving equipment and a simple check-in setup before anyone sets off. Plan quantities around your participant count, then add spare batteries, power banks and a few extra cups and bowls. This list focuses on what to buy or bring so the route, refreshments and safety arrangements are ready before dusk.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 45
Party tentqty 2
Registration desk

Lighting

LED lampsqty 8
String lightsqty 4
Flashlightsqty 12
Headlampsqty 8

Equipment

Extension cordsqty 6
Power stripsqty 4
Rechargeable power banksqty 6
Mobile phonesqty 5

Sports equipment

Reflective vestsqty 12
Route signsqty 12
Conesqty 12
Walking sticksqty 6
Route mapsqty 50
Clipboardsqty 3
Pensqty 12
First aid kit
Emergency blanketsqty 4
Whistlesqty 6

Tableware

Mugsqty 50
Glassesqty 50
Soup bowlsqty 50
Platesqty 50
Cutlery setsqty 50

Kitchen

Large soup potsqty 2
Serving spoonsqty 4
Thermos flasksqty 4
Coolersqty 4
Cutting boardsqty 3
Knivesqty 4

Decorations

Tableclothsqty 6
Wayfinding postsqty 6

Cleaning

Waste binsqty 6
Bucketsqty 3
Spongesqty 6

Catering

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 2 liter
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Spa Blauw - 60 bottles
- Sparkling mineral water - 24 bottles
- Lemons - 10 pieces
- Potatoes - 5 kilos
- Leeks - 2 kilos
- Carrots - 2 kilos
- Onions - 1 kilo
- Celeriac - 2 pieces
- Vegetable stock - 3 boxes
- Cooking cream - 2 liters
- Olive oil - 1 bottle
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Baguettes - 12 pieces
- Butter - 1 kilo
- Hummus - 6 tubs
- Young cheese - 2 kilos
- Cucumber - 8 pieces
- Cherry tomatoes - 2 kilos
- Plain chips - 6 bags
- Paprika chips - 6 bags
- Mixed nuts - 2 kilos
- Apples - 50 pieces
- Grapes - 4 kilos
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- Hand soap - 3 bottles
- Disinfectant spray - 2 bottles

Tips

Provide one flashlight or headlamp per walker, plus at least 10% spares. Test every light before the walk and charge rechargeable power banks the day before.
Use reflective vests for route leaders and anyone working near roads. Bring route signs and cones in enough quantity to mark every turn, crossing and temporary hazard.
For a group of 20, prepare at least 20 mugs or glasses, 20 bowls, 20 plates and 20 cutlery sets, plus 2–4 extras of each. Reusable tableware is easy to count at the end.
Plan hot soup in large soup pots and carry it in thermos flasks if the walk lasts more than 30 minutes. Bring one serving spoon per pot and allow enough bowls for a second serving.
Pack a first aid kit, emergency blankets and whistles with the route leaders rather than leaving them at registration. Keep mobile phones charged and bring extension cords, power strips and spare power banks for the setup area.

Frequently asked questions

What do I need for a full moon walk?: Bring lighting, reflective vests, route signs, cones, route maps, a first aid kit, emergency blankets and whistles. For refreshments, prepare soup, snacks, drinks, mugs or glasses, bowls, plates and cutlery, with at least 10% spare tableware.
How many flashlights do I need for a night walk?: Plan one flashlight or headlamp for every participant, plus 10% spare lights. For 30 walkers, that means 33 lights, and all rechargeable equipment should be fully charged at least 24 hours beforehand.
How much soup and tableware should I buy for a moonlight walk?: Allow about 300–400 ml of soup per person if it is a snack, or 500 ml if it is the main food. For 20 people, prepare 20 bowls, plates, mugs or glasses and cutlery sets, plus 2–4 extras.
What safety equipment should I bring for a full moon walk?: Bring one first aid kit, emergency blankets for at least 10% of the group, and whistles for each route leader. Carry charged mobile phones and power banks, and place route signs and cones before participants arrive.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.