What you need for a football quiz
A football quiz needs more than questions and a projector. Plan the table setup, answer materials, drinks and serving equipment before shopping, especially if teams will write answers by hand. This checklist covers the practical items that are easy to overlook, from spare pens and extension cords to bottle openers and prizes. Check dietary requirements before buying snacks, and chill drinks early enough for them to be ready when guests arrive.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 8
- Chairsqty 60
- Tableclothqty 8
Equipment
- Projector
- Projection screen
- Laptop
- Speakersqty 2
- Microphone
- Extension cordsqty 3
- Power stripsqty 3
- HDMI cableqty 2
- Power banksqty 2
Quiz materials
- Response Boardsqty 12
- Whiteboard markersqty 24
- Pensqty 60
- Scoreboard
- Round cardsqty 8
- Answer formsqty 120
- Prizesqty 3
Tableware
- Glassesqty 80
- Coffee cupsqty 40
- Platesqty 70
- Cutlery setsqty 70
- Serving plattersqty 12
- Serving tongsqty 6
Kitchen
- Coolersqty 3
- Thermos flasksqty 4
- Kettleqty 2
- Corkscrewqty 2
- Bottle openersqty 3
Decorations
- Football flagsqty 12
- Football balloonsqty 40
- Balloon ribbonqty 2
- Team number cardsqty 12
Lighting
- Table lampsqty 6
Cleaning
- Waste binsqty 4
- Broomqty 2
- Trash bin
- Mopqty 2
- Bucketsqty 2
- Cleaning glovesqty 4
Catering
- Groceries
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 5 bottles
- Tonic - 3 bottles
- Beer - 6 crates
- Alcohol-free beer - 2 crates
- White wine - 6 bottles
- Red wine - 4 bottles
- Spa Blauw - 6 bottles
- Spa Rood - 3 bottles
- Apple juice - 3 packs
- Orange juice - 3 cartons
- Lemons - 6 pieces
- Ice cubes - 8 bags
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 6 bags
- Peanut mix - 3 bags
- Snack nuts - 3 bags
- Olives - 4 jars
- Cucumber - 6 pieces
- Cherry tomatoes - 2 kilos
- Grapes - 2 kilos
- Apples - 30 pieces
- Carrots - 2 kilos
- Hummus - 6 tubs
- Baguettes - 8 pieces
- Cream cheese - 4 tubs
- Herb butter - 4 tubs
- Cheese cubes - 2 kilos
- Salami - 1 kilo
- Vegetarian wraps - 24 pieces
- Mini meatballs - 3 kilo
- Vegetarian snacks - 2 kilo
- Mustard - 2 bottles
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Napkins - 200 pieces
- Coffee filters - 1 pack
- Stirrers - 100 pieces
- Aluminum foil - 1 roll
- Cling film - 1 roll
- Paper towels - 6 rolls
- Toilet paper - 2 packs
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- Dishwasher tablets - 1 pack
- All-purpose cleaner - 2 bottles
- Sponges - 1 pack
Tips
- Buy or gather at least one pen per participant, plus 10% extra for lost or dried-out pens. Print the answer forms before the event and keep spare copies at the quiz table.
- Count glasses, plates and cutlery against your registration list, then add roughly 10% extra. Serving platters and serving tongs prevent guests from handling shared snacks.
- Test the projector, laptop, speakers, microphone and HDMI cable at least 24 hours beforehand. Keep extension cords, power strips and power banks available so one missing connection does not delay the quiz.
- Chill drinks several hours before guests arrive and use coolers if the venue has limited refrigerator space. Put bottle openers and a corkscrew on the drinks table rather than leaving them in a kitchen drawer.
- Prepare prizes before setup and label the scoreboard, round cards and response boards. Buy snacks only after checking dietary requirements, ideally no later than two days before the quiz.
Frequently asked questions
- What do I need to buy for a football quiz?
- Plan drinks, snacks, glasses, plates, cutlery and serving platters, along with pens and printed answer forms. You may also need prizes and backup equipment such as extension cords, power strips and an HDMI cable.
- How many pens do I need for a football quiz?
- Allow one pen per participant and bring about 10% extra. For 40 players, prepare at least 44 pens so teams are not delayed by missing or faulty ones.
- How much food and drink should I buy for a football quiz?
- For drinks, allow two to three per person during the first hour, then adjust for the event length and guest preferences. Buy snacks for the full registration list and add about 10% extra, while separating options for recorded dietary requirements.
- When should I prepare the football quiz shopping list?
- Check the list at least one week before the event, after registrations and dietary requirements are updated. Complete the main shopping two days beforehand, then chill drinks and check perishables on the day.
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