What you need for a flower arranging workshop

Use this shopping list to prepare a hands-on flower arranging workshop without last-minute trips to the shop. Plan work tables and chairs for every participant, plus shared tools such as flower scissors, pruning shears and wire cutters. Flowers and greenery need water, cool storage and a clear delivery window before guests arrive. If you serve coffee or refreshments, allow enough cups, glasses, plates and serving utensils for the full group, not just the first round.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 6
Chairsqty 24
Buffet table
Reception desk
Stoolsqty 2

Tableware

Coffee cupsqty 30
Glassesqty 30
Platesqty 30
Forksqty 30
Knivesqty 30
Teaspoonsqty 30
Serving plattersqty 6
Serving tongsqty 4

Equipment

Kettleqty 2
Coffee maker
Cool boxqty 2
Extension cordsqty 3

Kitchen

Flower apronsqty 24
Cutting boardsqty 6
Measuring cupsqty 6
Water jugsqty 4

Work materials

Flower scissorsqty 24
Pruning shearsqty 12
Wire cuttersqty 12
Florist wireqty 6
Tie wireqty 6
Floral tapeqty 12
Glue gunsqty 6
Glue sticksqty 30
Waterproof markersqty 12
Worksheetsqty 30
Name badgesqty 30
Paper carrier bagsqty 30

Decorations

Table runnersqty 6
Flower vasesqty 6

Lighting

LED string lightsqty 2

Cleaning

Waste binsqty 4
Bucketsqty 3
Spongesqty 6
Dishclothsqty 12
Broom
Dustpan and brushqty 2
Mopqty 2

Catering

Groceries
- Roses - 48 stems
- Tulips - 48 pieces
- Gerberas - 48 pieces
- Carnations - 36 pieces
- Eucalyptus - 24 branches
- Ruscus - 24 stems
- Baby's breath - 12 bunches
- Floral foam - 24 blocks
- Glass jars - 24 pieces
- Decorative ribbon - 6 rolls
- Jute twine - 3 rolls
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 4 liters
- Oat milk - 2 liter
- Cola - 3 bottles
- Cola Zero - 3 bottles
- Spa Blauw - 3 packs
- Sparkling water - 2 bottles
- Apple juice - 2 cartons
- Lemons - 6 pieces
- Apples - 2 kilo
- Grapes - 2 kilos
- Cucumber - 4 pieces
- Cherry tomatoes - 1 kilo
- Carrots - 1 kilo
- Hummus - 4 tubs
- Cream cheese - 3 tubs
- Baguettes - 6 pieces
- Wholegrain crackers - 4 packs
- Olives - 2 jars
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Cookies - 4 packs
- Napkins - 3 packs
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Paper towels - 6 rolls
- Toilet paper - 12 rolls
- Trash bags - 2 rolls
- Hand soap - 2 bottles
- Nitrile gloves - 2 boxes

Tips

Prepare one complete set of shared cutting tools for every four to six participants. Include flower scissors, pruning shears and wire cutters, then add extra pairs if the workshop has more than 12 people.
Order flowers and greenery for delivery at least 1–2 days before the workshop when possible. This gives you time to check the condition, remove damaged stems and keep everything hydrated and cool.
Provide one work table for every 4–6 participants, with a chair for each person. Leave enough space between tables for participants to carry flowers and for the organiser to move around safely.
Allow 1–2 flower aprons per work table and keep cutting boards, measuring cups and water jugs at the workstations. Waterproof markers are useful for labelling materials and participant arrangements.
Set up the coffee station before participants arrive, with one cup per guest plus 10% extra. Check that the kettle, coffee maker, extension cords and cool box are ready before the flower delivery is unpacked.

Frequently asked questions

What tools do I need for a flower arranging workshop?: For a basic workshop, provide flower scissors, pruning shears, wire cutters, florist wire, tie wire and floral tape. One shared tool set per 4–6 participants is a practical starting point, with extra scissors for larger groups.
How many flowers should I buy per person for a workshop?: Plan enough flowers and greenery for one finished arrangement per participant, plus about 10–15% extra for damaged stems and practice cuts. The exact amount depends on the arrangement size, so confirm the design before ordering.
How early should flowers arrive before the workshop?: Arrange delivery 1–2 days before the workshop when possible, or on the morning of the session if the supplier can guarantee a time. Keep the flowers hydrated and cool as soon as they arrive, and check them before participants enter.
How much tableware do I need for the workshop?: Provide one cup, glass, plate, fork, knife and teaspoon per participant, then add at least 10% extra. For 20 participants, that means 22 of each basic item, plus enough serving platters and tongs for the refreshments.

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