What You Need for a Flower Arranging Workshop

Use this shopping list to prepare a hands-on flower arranging workshop without last-minute runs to the store. Plan flowers and greenery by participant, then add shared tools, vases, buckets and table protection for each workstation. You will also need serving supplies for coffee, tea, drinks and cake, plus printed handouts and name badges. Buy or reserve fresh flowers early enough that delivery can be checked and placed in water before participants arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 6
Chairsqty 24
Reception desk
Waste binsqty 3

Tableware

Coffee cupsqty 30
Drinking glassesqty 30
Platesqty 30
Cake platesqty 30
Cutlery setsqty 30
Carafesqty 4

Equipment

Coffee makerqty 2
Kettleqty 2
Coolersqty 2
Extension cordsqty 3
Power stripsqty 3

Kitchen

Scissorsqty 24
Pruning shearsqty 12
Cutting boardsqty 6
Knivesqty 6
Mixing bowlsqty 6
Measuring cupsqty 3
Bucketsqty 12
Pitchersqty 6
Towelsqty 12

Decorations

Table runnersqty 6
Name badgesqty 24
Work guardsqty 24
Glass vasesqty 24
Ribbon rollsqty 6
Decorative pebblesqty 4
Welcome sign

Cleaning

Buckets for wastewaterqty 3
Broomsqty 2
Mopqty 2
Dustpan and brushqty 2

Catering

Groceries
- Coffee - 2 packs
- Tea - 3 boxes
- Sugar - 1 pack
- Milk - 4 liters
- Oat milk - 2 liter
- Lemon - 4 pieces
- Sparkling water - 6 bottles
- Still water - 6 bottles
- Apple juice - 3 liters
- Orange juice - 3 liters
- Cola - 2 bottles
- Cola Zero - 2 bottles
- Herbal tea - 2 boxes
- Butter - 500 grams
- Hummus - 4 tubs
- Cream cheese - 4 tubs
- Young cheese - 1 kilo
- Back ham - 500 grams
- Cucumber - 4 pieces
- Cherry tomatoes - 1 kilo
- Carrots - 1 kilo
- Grapes - 1,5 kilos
- Apples - 24 pieces
- Bananas - 24 pieces
- Mini croissants - 30 pieces
- Mini muffins - 30 pieces
- Whole grain bread - 4 loaves
- Baguettes - 4 pieces
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Mixed nuts - 3 bags
- Olives - 3 jars
- Mayonnaise - 1 bottle
- Mustard - 1 jar
- Ketchup - 1 bottle
- Napkins - 100 pieces
- Paper towels - 4 rolls
- Garbage bags - 30 pieces
- Dish soap - 1 bottle
- All-purpose cleaner - 1 bottle
- Sponges - 6 pieces
- Toilet paper - 12 rolls
- Hand soap - 2 bottles
- Paper towels - 2 packs

Tips

Allow one usable flower arrangement per participant, plus around 10–15% extra stems for damaged flowers, short cuts and demonstrations. Reserve the flower delivery before sending final participant numbers.
Set up one workstation for every participant or pair, with scissors or pruning shears, a cutting board, a towel and a work guard. Add at least two shared buckets for sorting flowers and greenery.
Choose one glass vase per participant and keep 2–3 spare vases available. Decorative pebbles and ribbon are easy to underestimate, so portion them into small bowls before the workshop starts.
Prepare two drink options per participant for the first hour, such as coffee or tea and water. For a group of 20, that means at least 40 cups or glasses, plus a few extra for breakage.
Check power access before bringing the coffee maker and kettle into the room. One extension cord and power strip may not cover a full setup; keep drinks away from workstations and provide waste bins where stems and packaging are cut.

Frequently asked questions

How many flowers do I need for a flower arranging workshop?: Plan enough flowers and greenery for one finished arrangement per participant, then add 10–15% extra. For 20 participants, prepare materials for 22–23 arrangements so mistakes, damaged stems and demonstrations do not leave anyone short.
What tools does each person need for a flower arranging workshop?: Give each participant or pair access to scissors or pruning shears, a cutting board, a towel and a work guard. Keep at least two extra cutting tools and two shared buckets available for the group.
How many vases should I buy for a flower arranging workshop?: Buy one glass vase per participant and keep 2–3 spare vases on hand. A group of 20 therefore needs 22–23 vases if you want a buffer for breakage or a late registration.
When should I order flowers for a flower arranging workshop?: Reserve the flower delivery as soon as the date and participant estimate are confirmed, preferably at least 7 days before the workshop. Check the flowers on delivery day and place them in water before setup begins.

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