Flea market shopping list

A flea market needs more than tables for sellers. You will need a clear way to label stalls, guide visitors, handle payments and keep the setup safe in changing weather. Plan furniture and power equipment around the number of vendors, then add refreshments and serving supplies if coffee is available. This shopping list covers the physical items to bring or buy, including items that are often remembered only during setup.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 20
Folding chairsqty 30
Party tentsqty 4
Clothes racksqty 8
High tablesqty 4
Sales counter

Equipment

Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Extension cordsqty 4
Power stripsqty 6

Lighting

LED lampsqty 8

Tableware

Reusable cupsqty 100
Coffee mugsqty 40
Platesqty 40
Cutlery setsqty 40
Serving traysqty 6

Decorations

Buntingqty 8
Booth numbersqty 30
Direction signsqty 12
Information boardsqty 4
Tableclothsqty 20

Other

Cash boxesqty 4
Prize money bowlsqty 20
Price stickersqty 1000
Permanent markersqty 12
Scissorsqty 6
Duct tapeqty 6
Cable tiesqty 200
Umbrella weightsqty 16
First aid kitsqty 2

Cleaning

Waste binsqty 8
Broomsqty 4
Dustpansqty 4
Mopsqty 4
Bucketsqty 4
Cleaning clothsqty 20

Catering

Groceries
- Spa Blauw - 8 bottles
- Sparkling water - 4 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Ice tea - 3 bottles
- Apple juice - 3 packs
- Syrup - 2 bottles
- Coffee - 6 packs
- Tea - 2 boxes
- Milk - 8 liters
- Oat milk - 4 cartons
- Coffee milk - 2 bottles
- Sugar - 2 packs
- Sweeteners - 2 boxes
- Stirrers - 300 pieces
- Cookies - 8 packs
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Snacks - 4 bags
- Popcorn - 3 bags
- Apples - 5 kilograms
- Bananas - 3 kilograms
- Grapes - 3 kilograms
- Mini rolls - 100 pieces
- Young cheese - 2 kilograms
- Back ham - 1 kilogram
- Vegetarian spread - 6 tubs
- Butter - 4 packs
- Jam - 3 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Napkins - 500 pieces
- Paper towels - 6 rolls
- Trash bags - 4 rolls
- Dish soap - 2 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Toilet paper - 24 rolls
- Nitrile gloves - 2 boxes
- Aluminum foil - 2 rolls

Tips

Count one foldable table per vendor space, then keep at least one extra table for the sales counter, information point or refreshments. Confirm the table layout before shopping so you do not transport unnecessary furniture.
Bring one chair for each staffed position, including the sales counter and registration or information point. Sellers may bring their own seating, but confirm this before the event rather than assuming it.
Pack one visible stall number, one direction sign and one information board for each area that visitors need to find. Add permanent markers, scissors, duct tape and cable ties so signs can be changed or secured on site.
For every powered area, take extension cords and power strips, plus LED lamps for dim corners or late setup. Check the venue’s available sockets before the event and keep cables away from walkways.
If you serve coffee, count reusable cups, coffee mugs, plates and cutlery for the expected visitors, not just the vendors. Keep coolers ready for drinks and bring serving trays so the refreshment point does not become cluttered.

Frequently asked questions

What do I need for a flea market stall?: Each stall usually needs a table, a chair if the seller is not bringing one, a stall number and a price marker. Pack tape, cable ties and scissors as shared supplies so sellers can secure signs and labels during setup.
How many tables do I need for a flea market?: Start with one table for each planned vendor space, then add at least one table for the sales counter or information point. Add another 5–10% if the venue and transport allow it, because spare tables are useful when a seller needs more display space.
What should I bring for flea market payments?: Bring one cash box for each payment point and decide the payment method before the event. Keep prize money bowls separate if prizes are part of the market, and prepare price stickers and permanent markers for last-minute price changes.
What do I need for an outdoor flea market?: Bring party tents, paraplu weights or other suitable weights, tables, signs and LED lamps for each outdoor area. Check the weather forecast 24 hours before setup and confirm that every tent can be secured safely at the venue.

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